In today’s material we will tell you how to work with a reference book called “Nomenclature” in the 1C 8.3 software product. Namely: how to create a new position, set an accounting account and item type.
To get started, go to the “Nomenclature” directory. To do this, select the menu called “Directories”, then in the section called “Products and Services” select the item called “Nomenclature”:
Thus, having completed the above operations, you have entered the list of directory elements. All elements are divided into groups and directly into nomenclature:
Directory "Nomenclature": hierarchy
All groups are necessary for the distribution and grouping of items according to various criteria. This will be very convenient for further work. It is important to say that in each of the groups you can create the desired number of groups (more precisely, as long as the length of the code specified by the IT specialist during the creation of the directory allows).
The number of levels, which can be infinite, is also specified in this reference book by this specialist.
Now try to form a group called “Frozen”, and in it - a nomenclature with the name “Classic Dumplings”.
To get started, go to the directory and click on the button called “Create group”. Next, the group formation window should open. There will be 2 fields, “Type of item” and “Name”.
The last of the specified fields is required. Write “Frozen” there. It is not necessary to fill in “Item type”, but in our example we still selected “Products” there. “Item type” can be useful when you need to configure posting formations.
If you look at the screenshot, you can see that we have an error in the group name. To correct it to the line with the group, right-click. After this, a context menu will open where you can do various actions in this line.
In this case, you need to use the item named “Change”. By clicking on it, the same group editing form will open, where you can make the necessary changes and then save them.
It is worth noting that in the list we already have a group called “Semi-finished products” and “Freezing” could also be moved there. To perform this operation, use the “Move to group” item (it is also in the context menu).
How to create a new nomenclature in 1C 8.3?
Now let's move on to the formation of the nomenclature element itself. If you want “Classic Dumplings” to be inside a group, double-click on it and then you will be taken inside.
Fill in the “Name” and “Full name” fields.
Now we will figure out why there is a need for two names and how to actually fill them out. The field called “Name” is a short name that is used to search for the required product. And the field “Full name” is printed in price tags, documentation, etc. Therefore, in “Name” enter the name “Classic dumplings”, and in “Full name” - “Classic dumplings, packaged, 500 g.”
The values of such fields as “Part of the group” and “Type of item” do not need to be filled in, since they are taken from the group;
The field called “Unit” is the unit of measurement for storing the item. Since in our example we have packaged products, so select the “piece” unit.
"% VAT" is the rate for the VAT item. Note that in the documentation, if necessary, it is possible to set a different rate.
“Nomenclature group” - this is where there is a list of goods that are used in production to distribute costs;
The “Comment” notes arbitrary data;
In the section called “Production” you need to indicate “Specification” and “Cost Item”. “Specification” is indicated when this item is a finished product. The “Specifications” contain a list of materials from which the goods are formed;
When the above-mentioned nomenclature is an imported product, then you will need to fill in both the “Country of Origin” and the “Customs Declaration Number”;
The field called “Commodity Nomenclature of Foreign Economic Activity” is a commodity nomenclature for foreign economic activity. The classifier is loaded automatically.
We have already completed filling out this page.
Now let’s briefly look at the other pages of the directory, since the data in them is configured by default or once by a specialist. To do this, in the nomenclature window, click “Record and close”. After this you will be taken back to the group:
What is the type of nomenclature in the 1C 8.3 program?
“Types of nomenclature” is a directory that contains a list of types of nomenclature. Types of nomenclature The entire directory is divided into types. For example: materials, goods, finished products, etc. You can enter any desired quantity of these accounting sections.
A separate accounting account can be set for each type - this is the convenience of the item types.
Eg:
- “Materials” - accounting account “10.01”;
- “Goods” - accounting account “41.01”;
- “Semi-finished products” - accounting account “21”.
However, the documents will complete the required accounting account, regardless of other conditions.
Also pay attention to the flag called “Service”, which determines which tab - goods or services - the item can be added to the documents.
How to set item prices?
In the 1C 8.3 software product, it is done on the tab called “Prices”:
“Item price types” is a list of price types used: “planned”, “wholesale”, “retail”.
For example, setting a new price is very easy. First, you need to indicate a new value in the column called “Price,” then set the date in the form header and finally click on the “Write prices” button.
We emphasize that in 1C the price is tied to the date. That is, if you set the price for February 2, 2016, and the date of February 1, 2016 is indicated in the shipment document, the system will not see the new, established price.
A document named “Setting item prices” is used to massively change prices for an entire product or group of products.
Program "1C 8.3": item accounting accounts
In “Item Accounting” you set up accounts for which transactions will be created in the future. First filled in by default, but it can be adjusted:
We emphasize that accounting accounts in this software product can be configured as follows:
For the entire nomenclature - you need to mark the empty nomenclature;
For each type of nomenclature;
For organization;
For a specific product item;
For composition;
For an item group - specify the folder with the item;
For warehouse type.
When the rules intersect, the “closest” rule is triggered for each position.
Let's give an example. If you have created an accounting account for the entire item - “41.01”, and for a certain specific folder you have specified “10.01”, then the item in this folder will be considered as “10.01”, and the rest - as “41.01”.
The need to complete items in 1C 8.3 (as well as in 1C 8.2) arises quite often, especially in small companies.
Let's look at a simple example. Our organization is engaged in the wholesale sale of sweets, cookies and other sweets. Another company ordered 20 New Year's gifts for the children of its employees. We will pack gift sets ourselves. They will consist of our following products:
- Christmas packaging box
- Candies:
- "Assorted"
- "Bar"
- "Squirrel"
- Cookies "Jubilee"
- Vienna waffles with condensed milk
It turns out that we will present all these goods not separately, but as a completely new product item - “New Year's gift”.
Since our company does not manufacture, but only wholesales, all of the above products must first be purchased. If they are already in stock, then you can skip this item.
The image below shows it filled with all the goods necessary to complete New Year's gifts.
Specification
Let's assume that we will sell this New Year's gift to other customers in the future. In this case, for convenience, you need to make a specification for it. If this is an isolated case, then you can do without it.
Let’s create a new position “New Year’s gift” in , since we have never collected them ourselves before.
A specification in 1C 8.3 can be created directly from this card by following the hyperlink of the same name. By default, the specification we created will be the main one, since they did not exist before.
When you click on the “Create” button, the form of the specification itself will open in front of you. Let's fill in the list of goods with their quantities that will be included in one gift.
Equipment
After we have completed all the preparatory steps, we can begin to create a set of our New Year's gifts. This is done using a document of the same name, which is located in the “Warehouse” section.
There is absolutely nothing complicated about filling out this 1C document.
Please note that he can carry out not only assembly, but also disassembly. Simply put, when packing, we spend candies and cookies, and at the exit we receive New Year's gifts. If we couldn’t sell all the gifts, we can disassemble them and sell all the components as separate products.
In the header of the document, we selected our organization, warehouse, and also indicated that it is necessary to complete 20 New Year's gifts.
If you followed all the steps, then the tabular part can be filled out automatically according to the specifications of the specified kit. Otherwise, it must be filled out manually. As a result, the tabular part indicates how many of which goods we need to use to create 20 New Year's gifts.
Let's review the document and check the wiring. They must contain amounts.
This document wrote off all the components we specified and brought 20 New Year's gifts into the warehouse.
Now, when selling New Year's gifts in 1C, we will see that our warehouse has a balance in the quantity we need.
Finished Product Specification– 1C directory, necessary to ensure that production of products and write-off of materials takes place according to a pre-agreed plan. Specifications are not a mandatory type of reference book for organizing production in the program; you can do without it. But it’s more convenient with him. By spending time once entering a list of materials included in the production of a semi-finished product or finished product, you will save time when it comes time to enter production orders and production reports for the shift.
If you have a production facility, if you have an established range of manufactured products, if the manufactured products undergo a testing and approval procedure for materials, then you definitely need to maintain production specifications in 1C.
Using a real example of a company producing entrance doors, let's look at how to maintain a specification. In 1C UPP, Comprehensive reference book "Specifications" is located in:
Menu: Directories – Nomenclature - Specifications
It is proposed to divide the Specifications directory into two groups: Finished products, Blanks. The “Blanks” group can be divided into subgroups based on the names of workshops.
In the "Blanks" group Workshop specifications will be stored. Those. Each workshop carries out work and incurs material costs with the output of semi-finished products for the assembly of finished products. To create a bill of materials, you need to use the Ins button or the green “+” icon to add a new element. By default, a new BOM reference item is created with the “Assembly” view. After filling in all the fields, you need to change the type of specification from “Assembly” to “Assembly”. This is necessary in order to:
1. When drawing up the specification of the finished product, it was clear what semi-finished products (assemblies) it consists of
2. So that when creating a general order for production, the “Materials” tab is filled not with materials, but with semi-finished products.
The specification of the semi-finished product should look like:
In order for a specification to be used, it must be approved and the status must be set to “Active”.
To correctly write off as costs, you need to set a cost item in the specification opposite each item in the item.
If you intend to use the specification constantly for a specific workpiece or finished product, it is recommended to set the main specification, i.e. the one that will be used by default and which will be automatically inserted into documents. You can assign the main status to a specification using the “Set” button located in the document header.
In the “Finished Products” group Specifications of finished products will be stored. Specifications for finished products consist of specifications for semi-finished products. The specification of the finished product has the form “Assembly”.
Important details of the finished product specification:
The tabular section must indicate the type of standard: nomenclature
In the tabular part, in the Nomenclature field, you must select the nomenclature from the “Blanks” folder, which consists of this finished product
In the tabular section, the type of reproduction field should indicate: production
The specification of the finished product can also be set as the main one using the “Set” button located in the document header.
In this article we will take a step-by-step look at the example of filling out the complete set of items in 1C 8.3 Accounting 3.0. This instruction is suitable both for accounting for the assembly of goods (materials) and for.
Let’s assume that our organization decided to assemble 2 “Computer” products for sale from component materials (system unit, monitor, keyboard and mouse). Let's assume that the components are not yet in stock. We receive these items into the warehouse using the document:
Creating a specification for assembly in 1C
The goods have arrived at the warehouse. Let's assume that we will collect this product regularly, and for convenience we will create a specification. This is done from a card:
Once in the list of specifications, create a new reference element. In it we indicate what this package consists of.
For example:
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Example of creating a product package
After this, in 1C 8.3 you can begin to create a package. This is done using a document of the same name, which is located on the “Warehouse” tab:
Since we have already created a specification, it is enough to indicate what item we plan to create and what quantity. After this, you need to click on the “Fill in specifications” button:
1C 8.3 will prompt you to select the desired specification. We have only one, so there should be no problems. After this, the document will be automatically filled with the necessary data:
In this article we will look at the creation of assembly specifications in 1C UPP (1C: Manufacturing Enterprise Management), using an example we will explain where they are used.
The product specification in the UPP is a diagram of the composition of the product. In other words, the product specification reflects what needs to be spent on producing products.
A new specification in 1C can be created from the “Specifications” directory (access to it in the “Production Management” interface, section “Nomenclature”, subsection “Specifications”) or from the nomenclature card (Fig. 1).
Let's consider the most widely used type of specification - an assembly specification, which is used to produce one type of product (Fig. 2).
The item specification contains settings for pages and details (Figure 3):
Page setup:
- Returnable waste - what returnable waste occurs and in what quantity, you can also immediately indicate the required cost item (for returnable waste, it is necessary to have the status of material costs “Returnable waste”).
- Product output parameters - the relationship between the consumption of materials and their additional parameters (weight, dimensions).
- Use documentation to create a complete printed form of the specification in accordance with GOST 2.106-96.
Setting up details:
- Type of reproduction - method of obtaining materials (our production or external purchase).
- Indication of the standard - if there is a standard for the consumption of materials.
- Use formulas - you can set a formula to calculate material consumption.
The specification of an item in the UPP indicates its name; the mark “Active specification” is placed for those specifications that are currently used in production. The activity status is set through the “Additional” section, the status is “Approved”. The specification will be considered active from the date of approval (Fig. 4).
If several active specifications are installed on one product, one of them can be set as the main one (Fig. 5). This setting, when selecting an item in the “Shift Production Report” document, will allow you to automatically fill out the “Specification” field.
When filling out information about the output product, indicate the nomenclature that we produce, quantity, unit of measurement, operation number (technological operation number from the technological map). The details “Multiplicity”, “Minimum lot” and “Route point” do not affect production; they are used only within the framework of the preliminary planning subsystem (Fig. 6).
The tabular part contains information about the initial components (production nomenclature). Cost items for writing off the specified item can be immediately specified in the specification (Fig. 7).
The specification in 1C does not include the following costs: piecework wages, direct electricity, depreciation of production machines. There is a separate element for such costs - this is a technological map (under the tabular part of the specification there is a link to this document). A technological map is a list of technological operations and their sequence. For each individual specification, you need to create a separate technological map (this is the principle of correspondence between the specification and the technological map).
Let us examine in practice the filling out of the specification in the UPP for the item “Furniture shelf BP1” and its use in the document “Production report for the shift.”
In the specification, we will indicate in the page settings “Use of returnable waste” and fill out the sections “Initial components” and “Returnable waste” (Fig. 8 and Fig. 9).
Let's create a document “Production report for a shift”, according to which we will produce 10 pieces. finished product "Furniture shelf BP 1". On the “Products” and services tab, in the Specification field, we see the previously created specification for the shelf (Fig. 10). If there is no specification for the product, then this field remains empty.
Fill out the “Materials” tab according to the specification (Fig. 11).
The “Quantity” column automatically calculates the required quantity of each material to produce 10 shelves. Without the BOM, we would have to manually select the materials that went into production. Cost items on the “Materials” tab are indicated from the specification, but if necessary, they can be changed in the Shift Production Report document itself.
In the example with a furniture shelf, the specification indicates the release of returnable waste (sawdust). Therefore, we will also fill out the “Returnable waste” tab according to the specification (Fig. 12).
Without the specification, it would be necessary to manually indicate the released returnable waste, its quantity, and the amount according to management and regulated accounting. Using specifications this happens automatically.
Thus, specifications make it possible to quickly and accurately reflect in the “Shift Production Report” documents the materials used and returnable waste released. Based on such a production report, it is easy to create a document “Requirement-invoice”, in which all consumables will be written off. Of course, you can keep production records without using specifications. But their use allows you to control the costs of production and obtain a correct cost calculation at the end of the month.
If you still have questions and would like to receive consulting support, we invite you to familiarize yourself with the services of SITEK.
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