A specialization that has become in demand relatively recently. The relevance of this profession became especially acute after the release in Russia of a special law that provides for mandatory electronic auctions if the price public procurement above 100 thousand rubles. Therefore, companies that build clear strategic plans, designed to quickly establish a successful market position, are extremely interested in qualified tender managers. Today, there is no special narrow education of this profile in the domestic educational system. Therefore, the position of tender manager is occupied by specialists with higher economic education.

What does a tender specialist do?

In accordance with the special terms of reference, the tender specialist (manager) regularly monitors electronic trading platforms to identify open tenders. Work on the won tender can be carried out for quite a long time. In addition to filling out an application for a tender, the manager checks and prepares the tender documentation: studies, makes changes if necessary.

The responsibilities of the tender specialist include the conclusion of contracts. Before signing a contract, the manager conducts discussions and negotiations with clients. Communication takes place both directly in the office and by phone. Business writing skills are of great importance.

Qualities and Qualifications Needed by a Tender Manager

First of all, it is necessary professional competence. In addition, the Tender Specialist must have an analytical mindset. After all, it gives an estimated characteristic of the upcoming auction and the level of expediency of participation in them. Your conclusions must be substantiated and argued.
This specialist must not only know the laws and regulations concerning commercial activities within the territory of Russian Federation but also the foundations of jurisprudence in general.

Knowledge of the necessary computer programs is required.

Sociability, diligence, punctuality are the qualities necessary for correspondence with the organizers of competitions, conclusion of contracts and agreements.

Efficiency of actions, resistance to stress, flexibility in decision-making are necessary if you have to personally attend auctions as a representative of the company, deal with conflict and problem situations.

A highly qualified person is able to quickly achieve the goals set for the company and contribute to its success. Therefore, tender specialists receive a good salary.

In large organizations associated with the trade in various goods or the sale of services, there must be a tender department. This internal division of the enterprise controls the participation of the organization in public and private tenders for the supply of goods / sale of services.

If we are talking about a state structure, then department employees are required to organize and conduct tenders in accordance with existing legislation. Employees are required to have full knowledge of the rules for holding competitions. They can get acquainted with them in detail when studying Federal Law No. 94.

The head of the company needs to have a clear idea of ​​what the tender department is: what each of its employees does, how it can be used to increase productivity. First of all, the company must have all the necessary licenses to take part in auctions of various types.

The functionality of the tender department of the supplier enterprise

Employees of this department are required to carry out the following operations:

1. select electronic auctions, guided by the results of regular monitoring of all tenders that meet the specifics of the company's activities;
2. prepare the necessary documentation for participation in tenders held on electronic platforms, guided by the requirements of a potential customer;
3. represent the interests of the enterprise for the period of the tender in the event that the application is accepted by the customer;
4. monitor the results of the auctions;
5. build interaction with credit institutions, insurance structures and guarantors regarding the provision of tender loans and the fulfillment of all obligations under existing contracts;
6. sign contracts with municipal and state customers, as well as prepare documentation for the implementation of a government contract in accordance with existing requirements;
7. carry out analytical work, monitoring of past tenders regarding the participation of this enterprise in them.

Such duties are assigned to the tender department. He must not only control the participation of his enterprise in various auctions, but also behave as correctly as possible in relation to other participants in the competition. In fact, this division of the organization is its face, according to which the customer can draw a conclusion about the work of the entire company.

Tender department: unit structure

The department, in which employees organize and participate in tenders, has a certain structure that makes it possible to clearly define the responsibilities of each employee. In order for the enterprise to work with high returns, its manager needs to know how to organize a tender department.

The head of the department is appointed to the position by order of the head of a higher unit or the director of the enterprise. Employees of this department are appointed to the position and removed from it according to the order of the head of the organization.

The deputy director of the enterprise for the administrative and economic part is obliged to provide the unit with the proper number of premises in accordance with the standard indicators. Also. this employee is obliged to provide the tender unit with the necessary office equipment, telecommunications equipment and stationery.

All employees of the tender service are required to maintain documentation in accordance with the requirements established within the enterprise, and provide it to the head of the unit in a timely manner. Verification of documentation is also carried out by the head of the enterprise, according to the established schedule.

If a new employee is appointed to the position of the head of the department, the director of the enterprise is obliged to train him in the new functionality. The new leader must know how to organize work tender department- then the efficiency of the entire enterprise will increase significantly.

Goals and objectives of the unit

Before the service involved in procurement and controlling the participation of the company in tenders, a certain plan is set, which must be fulfilled. It's about on the definition and coordination of methods for placing applications and orders, plans for the implementation of work, as well as the provision of certain services for other divisions of the enterprise.

Department employees must be able to identify quality suppliers, prevent corruption and other abuses in the area with which they have to work when concluding civil law agreements. If necessary, employees of the enterprise have the right to involve law enforcement officers in resolving emerging problems.

The tender department at the firm organizing auctions is obliged to comply with the requirements of existing legislation:

• correctly draw up tender documentation;
• ensure transparency of auctions;
• to carry out quality work to identify contractors and performers.

The functionality of the tender service of the customer enterprise

Within the customer enterprise, which independently forms tenders, according to which it subsequently selects suppliers, there is also a tender department - this is one of the main divisions. The department has certain functions that must constantly perform:

• organization of placing orders different ways(open auction, closed, without bidding);
• development necessary documentation, conducting requests for price quotations for goods and services of interest to the company;
• posting information on the Internet portal of public procurement;
• publication of protocols on the results of competitions;
• notification of participants about the completion of the auction and its results;
• sending the winner of the tender a notification and a copy of the civil law agreement for the provision of services;
• maintaining documentation on tenders, drawing up reports for each period;
• provision of consulting services for heads of divisions on civil law contracts;
• control over the safety of documentation for five years.

Those involved in tenders, in addition to their main duties, must actively interact with other departments of the enterprise. These are the following contacts:

1. with the management of the organization (the department receives organizational documents from the head of the company, and in return provides reports on the work performed);
2. with the internal divisions of the enterprise (from them the department receives technical task for which the tender is held, and in return provides information on past tenders and requests for quotations for the cost of certain services);
3. with the accounting department (from them the tender department must receive information about the transfer of funds and the fulfillment of the terms of the contract by the winner, and in return provide the tender documentation signed by the representatives of the enterprise and the supplier);
4. with lawyers (the department must receive from them prepared tenders for contracts with suppliers, which are created on the basis of the data provided by the department);
5. with other departments of the enterprise on various issues that may relate to the main functionality of the unit.

Rights and obligations of employees

The head of the enterprise must not only know what a tender department is and what functions are assigned to its employees, but also remember that employees have their own rights and obligations. Information about this is indicated in job descriptions and employment contracts, if necessary, they can be reminded by an HR specialist who controls the workflow within the enterprise. The reputation and success of the company depends on how well the tender department works, so serious efforts must be made to organize the department.

_____ № __________

Job description

tendering specialist

development department

1. General Provisions

1.1. The tender specialist belongs to the category of specialists.

1.2. In his work, the specialist in tender work is guided by:

§ the charter of the enterprise;

§ regulation on the development department;

§ labor contract;

§ legislative documents, regulatory legal acts of the Russian Federation, as well as methodological materials regulating the issues of work performed in the field of tendering;

§ orders, orders and instructions of the enterprise management, head of the development department;

1.3. The tender specialist reports directly to the head of the development department.

1.4. A person who has a higher professional legal or economic education and additional training or work experience in the field of tendering for at least 2 years is appointed to the position of a specialist in tender work.

1.5. The tender work specialist is appointed and dismissed from his position by order of the enterprise on the proposal of the head of the development department in accordance with the requirements of the Labor Code of the Russian Federation.

1.6. During the absence of a specialist in tender work, his duties are performed by a person appointed by order of the General Director. This person acquires the appropriate rights and is responsible in accordance with this instruction.

1.7. When restructuring (reorganizing) an enterprise, changing a business, etc., appropriate changes and additions are made to this job description.

2. Requirements for knowledge and qualifications:

2.1. The bidding specialist must know:

§ federal laws and other legislative regulations, methodological materials for participation in tenders;

§ platforms for holding tenders, open competitive bidding, electronic auctions;

§ Rules for responding to requests for quotations, offers

§ the procedure for providing organizational, administrative and other documents for participation in competitions;

§ fundamentals of pricing and pricing policy;

§ the basics of office work;

§ Civil Code of the Russian Federation;

§ English (basic level);

§ computer programs (McWord, McExcel, McAccess, McVisio, McProject, McPowerPoint, Outlook Express, Adobe Reader, Consultant Plus, Garant);

§ Rules and norms of labor protection.

2.2. Have basic skills:

§ use of computer equipment, office equipment, communication facilities;

§ systematization of information (maintenance of databases);

§ business correspondence;

§ conducting telephone conversations;

§ effective work "in a team";

§ ethics of business communication.

3. Purpose of the position:

Search and win state and commercial competitions, tenders, electronic auctions.

4. Job responsibilities

The Bidding Specialist will: official duties:

4.1. Carries out regular monitoring of specialized sites, trading platforms for the announcement of state and commercial open tenders, tenders, electronic auctions.

4.2. Assesses the economic feasibility of participating in the auction, prepares relevant information and materials for management based on the results.

4.3. Requests the necessary tender documentation, studies its requirements. If necessary, requests clarifications and takes into account changes in the tender documentation.

4.4. Analyzes the technical part of applications for compliance with current legislation.

4.5. Prepares competitive bids.

4.6. Conducts negotiations and correspondence with the organizers of competitions.

4.7. Signs agreements and contracts.

4.8. If necessary, is present at auctions on behalf of the enterprise during the procedures for opening applications, draws up complaints to the FAS Russia and its territorial bodies, represents the interests of the company when considering these complaints.

4.9. Tracks the return of funds deposited as bid collateral.

4.10. Maintains established reports.

4.11. Performs individual assignments
your immediate supervisor.

5. Rights

The Tender Specialist has the right to:

5.1. To get acquainted with the internal documents of the enterprise relating to its activities.

5.2. Interact with other enterprises, organizations, institutions on production and other issues within its competence.

5.3. Conduct business correspondence, request and receive in the prescribed manner from the structural divisions of the enterprise the necessary materials and documents.

5.4. Use information databanks of the enterprise, at the discretion of the enterprise management.

5.5. To get acquainted with the draft decisions of the management of the enterprise, the development department.

5.6. Report to the head of the development department on all identified violations and shortcomings in connection with the work performed.

5.7. Use communication systems, communication systems and other equipment owned and leased by the enterprise.

5.8. To give recommendations and proposals on issues related to its competence.

5.9. Participate in the organization and conduct of meetings on issues related to his competence.

5.10. Submit proposals for the improvement of the work related to the duties provided for in this job description for consideration by the management of the development department.

6. Responsibility

The Tender Specialist is responsible for:

6.1. For improper performance or non-performance of their official duties provided for in section 3 of this job description - to the extent determined by the current labor legislation of the Russian Federation.

6.2. For violation of the rules and regulations governing the activities of the enterprise.

6.3. For the proper and timely delivery of cases upon transfer to another job, dismissal from office to the person entering the current position, and in the absence of such, to the person replacing him or directly to the head of the development department.

6.4. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.

6.5. For causing material damage and (or) damage to the business reputation of the enterprise - within the limits determined by the current labor and civil legislation of the Russian Federation.

6.6. For non-fulfillment or improper fulfillment of the “Internal Labor Regulations”, safety and fire safety rules, orders and orders to preserve trade secrets and confidential information of the enterprise.

6.7. For other violations and misdemeanors in accordance with the current legislation of the Russian Federation and internal regulations of the enterprise.

7. Other terms

7.1. This job description is communicated to the tender work specialist against receipt. One copy of the instruction is kept in the employee's personal file.

The job description was developed in accordance with ___________________________________

___________________________________________________________________________________ (name, number and date of the document)

Supervisor structural unit _______________ ______________________

(signature) (surname, initials)

AGREED:

Head of Human Resources Department

(signature) (surname, initials)

Head of the legal department

________________ ______________________

(signature) (surname, initials)

Familiarized with the instruction: ________________ ________________________

(signature) (surname, initials)

Assessment of the overall economic feasibility of participating in certain tenders. Based on the results obtained, it is required to prepare materials intended for making a decision regarding participation in trading processes; Important tender documentation is requested, its main requirements are carefully studied. If necessary, you can request explanations, as well as take into account all changes in the main tender documentation; Prompt preparation of the necessary papers; It is important to interact with managers, as well as leading heads of departments on the general specifics and formation of the value of products; Analysis of the technical part of the received applications for full compliance with modern current legislation; Competitive applications are being processed; It is required to conduct correspondence and negotiations with those involved in the organization of competitions; Several projects should be carried out at the same time; All necessary information regarding the terms of delivery, guarantees and certificates must be provided in a timely manner.

Tender Department Specialist Job Description

Pages, general provisions, author, increasing serotonin levels, author. With all its pages 3 Mb Device, summary page 15 2, during the absence of the Tender Specialist, his duties are performed by a person 2 For offenses, liability The Tender Specialist is liable.

ISO Size 6 The Purchasing Specialist reports directly to the Head of the Business Unit.

What does a tender specialist do?

If there were no profitable offers, the procedure is canceled. Then an order is sent to the accounting department to return the deposit (vadium) to the performers.

Actions and procedures are documented, protocols with applications are drawn up during the entire process. The bidding specialist also keeps track of orders given by the company and monitors costs. Sometimes his job responsibilities will also include the processing of information regarding the completion of tasks, as well as cooperation with portals involved in the official publication of competitions.

§ Rules for responding to requests for quotations, offers; § Methods of working with the media; § Basic technological and design characteristics and consumer properties of the products sold; § Fundamentals of pricing and pricing policy; § Terms of delivery, storage and transportation of products; § methods of organizing accounting and reporting on the implementation of sales plans and sales of products; § The procedure for providing organizational, administrative and other documents for participation in competitions; § Internal labor regulations; § Rules and norms of labor protection;

Job description of a specialist in organizing and holding competitions (auctions)

1.1. The bidding specialist belongs to the category of specialists and reports directly to ______________________________________________. (name of position directly 1.2.

A person with a higher professional education and trained in the program

“Organization and holding of tenders (auctions) for the purchase of products for state needs”

without any requirement for work experience.

Job description of a specialist in the tender department

A person with a higher economic education and work experience of at least 1 year is appointed to the position of a specialist in the tender department.

Bidding Specialist

Wages You can see this post here »

Job description of a tender specialist (rus)

– the procedure for providing organizational, administrative and other documents for participation in competitions; - internal labor regulations; — rules and norms of labor protection; Monitors specialized sites, trading platforms for the announcement of state and commercial open competitions, tenders, electronic auctions. Assesses the economic feasibility of participation in the auction, prepares information and materials based on the results for making a decision on participation in the auction.

Requests the necessary tender documentation, studies its requirements.

Tender department: tasks, structure of duties of the head of the tender department, tender specialist

participation in the creation and maintenance of the company's image attracting new contracts through a tender system and attracting new customers, as well as retaining / returning old customers A prerequisite for efficient operation in this direction is the creation of a tender department with qualified specialists motivated for the result.

This will be discussed in the article. Let's take a look at the typical structure of the tender department.

A modern tender specialist is a very useful person whose work is needed in absolutely any company. It provides an opportunity to participate in tenders as successfully as possible, rejoice accordingly and move further and further. It should be noted that the work of such an employee is quite complex, as well as the most responsible. The advantage is that it is in demand distant work tender specialist.

From a specialist in this direction, extensive knowledge is required, and it will not be superfluous to have extensive experience in this field of activity. The failure of the work of this professional will no doubt be a rather heavy blow for every company, as this is lost profits, as well as wasted money and effort. Moreover, systematic violations of the assigned obligations can lead to the fact that the organization will no longer be able to participate in.

Responsibilities of the Tender Specialist

Job description of a specialist in tenders and electronic trading assumes that the employee must necessarily have exclusively higher education. Appointment to this position and dismissal from it is carried out solely on the basis of an order Director General companies. Talking about factors such as responsibilities of the tenderer, you can note:

Monitoring of Internet sites, trading platforms, as well as commercial and government tenders and competitions;

Assessment of the overall economic feasibility of participating in certain. Based on the results obtained, it is required to prepare materials intended for making a decision regarding participation in trading processes;

Important is requested, its basic requirements are carefully studied. If necessary, you can request explanations, as well as take into account all changes in the main tender documentation;

Prompt preparation of the necessary papers;

It is important to interact with managers, as well as leading heads of departments on the general specifics and formation of the value of products;

Analysis of the technical part of the received applications for full compliance with modern current legislation;

Competitive applications are being processed;

It is required to conduct correspondence and negotiations with those involved in the organization of competitions;

Several projects should be carried out at the same time;

All necessary information regarding delivery conditions and certificates must be provided in a timely manner.

In addition, a modern tender specialist is professionally engaged in production strictly in the interests of the company. You will also have to take part in the search, organization and conduct of various tender trade processes.

Features of the job description

All modern enough large companies who buy goods in the market in the most organized way, as well as popular services, make serious efforts to select such proposals that are optimal in terms of price and quality. The essence of such activities is strictly regulated by a special Regulation on the general organization.

Tender Specialist Job Description are engaged in developing options for accepting a specific tender:

Open trading processes;

Requests, that is, offers;

Downward auctions conducted on the Internet.

The simplest indications are usually formed exclusively for the latest view. The main object of the auction is an exclusively standardized product, its overall quality is predetermined by the requirements of GOST. As for the competition, it concerns only the cost. The winner of the tender is usually recognized as the supplier who, for the allotted time period, offered the lowest price. The regulation of all such processes is usually handled by a professional tender manager.

If you want to find a job in this specialty, you should correctly fill out an application for employment. sample resume for tenderer reflects everything that needs attention.

Need for tender specialists

A tender specialist is a relatively young profession that has become quite in demand and popular due to the emergence and development of modern electronic auctions. Without the work of this professional, no company will be able to fully participate in a profitable tender.

The activity of this employee is useful and very necessary. This is a specialist who has a direct impact on the overall development of the enterprise. The work of such a plan is responsible, complex, it requires some skills, extensive knowledge, as well as serious sales experience. Exactly because of this reason tender specialist resume considered with the utmost care.

04.05.2019

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