Customers have to buy stationery regularly, as these goods are used in daily work and are needed in large quantities. Let's look at how the purchase of stationery under 44-FZ goes, how to justify the feasibility of such a purchase and draw up a terms of reference for it.
Stationery products are included in the list of goods, the purchase of which is formalized in electronic form. Legal procurement can be done in a number of ways. But most often stationery buy without competition and sole supplier. Such purchases are called non-competitive.
This simplified form can be used when:
1. The contract is cheaper than 100 thousand rubles, and the annual amount of funds does not go beyond 5 percent or does not exceed 2 million rubles;
2. We are talking about a contract with educational organizations with a price below 400 thousand rubles;
3. Previously, competitive bidding had already been held, and the procedure was declared invalid.
How is tech. task to buy stationery.
When the customer understands what and in what quantity he needs, an application for stationery is drawn up. It can also be called tech. task. In the "header" the customer prescribes why he needs these goods. For example, to provide a grant, for the management or economic needs of an enterprise. The department and official are indicated.
It is important for the customer to devote to the preparation of technical specifications Special attention because bidders often complain about the quality of these documents. There are two ways to draw up a technical task: list only technical parameters or indicate a specific brand marked “or equivalent”
Terms of reference for the purchase of stationery.
In the TOR, a table is usually entered with the name of the product, the required quantity and requirements. For example: “Notepad on a spring. Cover: plain hard cardboard. Block: white offset, density not less than 70g/sq.m (cell). Fastening: metal comb. Format - A4. The number of sheets - not less than 60. And so for each product.
Many stationery companies simplify the work of their permanent state. customers, and form tables with ready-made forms. The client only has to check the boxes next to the desired characteristics.
The customer also indicates the exact address of delivery of the goods. The bidder who submits the bid may be required to identify the trademark of the product being offered for delivery.
Customers often make a mistake: they set the requirement for the delivery of goods of a specific brand in the documentation for the auction, and in terms of reference this requirement is not prescribed or they are asked to indicate only the manufacturer of the goods. This often leads to controversy.
Rationale for the expediency of purchasing stationery.
Justification occurs when procurement plans and schedules are formed and approved. It is necessary to explain why such a contract price and certain objects of procurement were chosen. There is a form of procurement justification when drawing up a plan. It must specify whether the goods that are planned to be purchased correspond to the activities of any state program or the functions and powers of a municipal or state body.
Consider an example:
1. We need stationery, for example, for the needs of the Department of Culture. We prescribe the functions of the institution.
2. Where it is necessary to indicate the name of the state program under which the purchase falls, in the absence of such, we write: “Non-program activities”.
3. In the column "justification for the functions and powers of the institution" we write: "Stationery is necessary to ensure the normal functioning of departments and departments of the Department of Culture."
Or: "To ensure the functioning of the institution within the framework of the statutory activities."
It may also be that the customer purchases stationery for a specific event. We will not deviate from the cultural sphere and take, for example, an event in the Regional Library. The wording of the justification for the purchase can be as follows: "To hold a cultural event" ___ ", contributing to the improvement of the image of the library, in accordance with the state task." There is also a form of justification when drawing up a schedule. It must justify the initial price of the contract, the method of determining the supplier and the establishment of additional requirements for procurement participants.
There is also a form of justification when drawing up a schedule. It must justify the initial price of the contract, the method of determining the supplier and the establishment of additional requirements for procurement participants.
OKVED and OKDP for stationery
One of the most FAQ What is the difference between OKVED and OKPD? The first classifier is a collection of codes by type economic activity, the second - according to the lists of goods and services that organizations produce and provide. Simply put, by OKVED code we find out what the company does, and by the OKPD code - what it produces. It is important to understand that they do not replace, but complement each other.
First, let's deal with OKVED for stationery.
- OKVED code 17.23 - production of paper stationery (paper, notepads, forms);
- OKVED code 22.29 - production of stationery from plastic;
- OKVED code 23.13.4 - production of glass and crystal stationery;
- OKVED code 25.99.22 - production of desktop equipment (boxes, trays);
- OKVED code 25.99.23 - metal stationery (details for folders and folders);
- OKVED code 46.18.2, OKVED code 46.49.33 - wholesale supply of stationery.
- OKVED code 47.62.2 - retail in specialized stores.
Now let's talk about OKPD for stationery.
- 7.12 - paper and cardboard (for example, 17.12.14.116 - paper for gravure printing);
- 22.29.25.000 - plastic stationery;
- 25.99.22 - metal stationery, trays for papers and pens;
- 46.18.12.000 - wholesale supply of OKPD stationery;
- 47.62.20.000 - services for retail stationery in special stores.
Knowing from the inside the concept of drawing up a request for the supply of stationery by the customer, you can make a convenient and profitable offer that will distinguish your company from competitors and, possibly, attract new customers in the face of government agencies.
- On 08/23/2018
- 0 comments
- 44-FZ, Purchases from a single supplier, Request for quotations, Request for proposals, Tender, NMTsK, Purchasing objects, Electronic auction
One of the urgent needs of many customers is office supplies. They are used by everyone and always, so they are purchased often and in large quantities. Let's see how we can make such a purchase.
Single supplier contract
A favorite way to buy stationery is to spend small purchase. Contract value implied up to 100 thousand rubles concluded with a supplier at the customer's choice, that is, without a competitive procedure. Institutions of culture, education and some others can purchase stationery, as well as other objects, in a similar way at the cost of the contract up to 400 thousand rubles.
Procurement in this way can be carried out in paper or electronic form. The customer should send inquiries three or more suppliers stationery.
Electronic auction
If the amount for which it is planned to purchase office supplies exceeds 500 thousand rubles, it is advisable to carry out electronic auction. Many people think that this the only way, since stationery is included in the auction list from Decree of the Government of the Russian Federation of March 21, 2016 No. 471-r. This is only partly true. This list includes paper and paper products, but everything else does not.
It is also worth mentioning that when purchasing stationery can't make advance payments. Exists Decree of the Government of January 16, 2018 No. 21-r- it defines lists of goods, the purchase of which is carried out without advance payment. This year, as in the past, stationery was included in this list.
Recently, a company contacted us with a question - how is the purchase of stationery under 44 Federal Laws - the main activity of which is the sale of office equipment and stationery.
Stationery - as a subject of purchases at public auctions, is in great demand. Whereas stationery (pens, pencils, paper, paper clips, erasers, etc.) is spent on huge quantities auctions are held on a regular basis. But how does the purchase of stationery according to 44 Federal Laws actually take place?
Having studied this issue, we noted the main points of the purchase of office supplies under 44 Federal Laws.
The purchase of stationery under 44 Federal Laws can be carried out in two ways:
- In the standard way - holding a competition or an electronic auction;
- Purchase of stationery from a single supplier.
In both cases, the state customer is obliged to draw up a technical assignment and notify in an accessible way about the organization of the auction.
But, if in the first option the procurement procedure is standard and follows the canons, which is no different from the purchase of any other goods and services within the framework of 44 Federal Laws, then in the second case, the customer is required to justify the purchase of stationery from a single supplier.
Limit on the purchase of stationery from a single supplier
Let's say right away that the purchase of stationery from a single supplier is regulated in article 93 of the Federal Law 44. According to paragraph 4 of this article, it is permissible to purchase from a single supplier if the cost of the lot does not exceed 100 thousand rubles. In addition to this condition, the volume of annual purchases of this kind cannot exceed 2 million rubles, or 5% of the total amount of purchases. Also, the law establishes a limit on annual purchases 50 million rubles
Rationale for purchasing office supplies from a single supplier
If the purchase of stationery is made from a single supplier under 44 Federal Laws, then the customer is obliged to explain in writing why it is impossible to use other methods for determining the supplier, or there is no reason to use other methods.
An important stage in the purchase of stationery under 44 FZ from a single supplier is the calculation and justification of the contract price.
Calculation and justification of the contract price when purchasing stationery from a single supplier
The calculation and justification of the contract price are made on the basis of the requirements of Article 44, Article 22 of the Federal Law and the Order of the Ministry of Economic Development of the Russian Federation “On Approval methodological recommendations on the application of methods for determining the initial (maximum) contract price, the price of a contract concluded with a single supplier (contractor, performer).
Details about five methods we reported on the formation of the contract price under 44 Federal Laws.
In conclusion, we want to draw attention to the fact that purchasing from a single supplier in more attracts the attention of regulatory authorities than holding auctions under standard procedures. And, of course, the purchase of office supplies is no exception.
Therefore, it is important to understand that it is necessary to comply with all requirements of 44 FZ required for the purchase of stationery from a single supplier:
- the purchase must be carried out in strict accordance with the established limits;
- calculation and justification of the contract price should be made;
- it is obligatory to provide a justification for the purchase from a single supplier in writing with documents confirming this justification attached.
In any case, the subject of purchase - stationery - is in great demand by state-owned companies. Practice shows that quite often stationery is purchased from a single supplier, and companies need to maintain good relations with government customers in order to become such suppliers.
Customers have to buy stationery regularly, as these goods are used in daily work and are needed in large quantities. Let's look at how the purchase of stationery under 44-FZ goes, how to justify the feasibility of such a purchase and draw up a terms of reference for it.
Stationery is included in the list of goods, the purchase of which is made in electronic form. Legal procurement can be done in a number of ways. But most often, stationery is purchased without competition and from a single supplier. Such purchases are called non-competitive.
This simplified form can be used when:
1. The contract is cheaper than 100 thousand rubles, and the annual amount of funds does not go beyond 5 percent or does not exceed 2 million rubles;
2. We are talking about a contract with educational organizations with a price below 400 thousand rubles;
3. Previously, competitive bidding had already been held, and the procedure was declared invalid.
How is tech. task to buy stationery.
When the customer understands what and in what quantity he needs, an application for stationery is drawn up. It can also be called tech. task. In the "header" the customer prescribes why he needs these goods. For example, to provide a grant, for the management or economic needs of an enterprise. The department and official are indicated.
It is important for the customer to pay special attention to the preparation of the terms of reference, because tenderers often complain about the quality of these documents. There are two ways to draw up a technical task: list only technical parameters or indicate a specific brand marked “or equivalent”
Terms of reference for the purchase of stationery.
In the TOR, a table is usually entered with the name of the product, the required quantity and requirements. For example: “Notepad on a spring. Cover: plain hard cardboard. Block: white offset, density not less than 70g/sq.m (cell). Fastening: metal comb. Format - A4. The number of sheets - not less than 60. And so for each product.
Many stationery companies simplify the work of their permanent state. customers, and form tables with ready-made forms. The client only has to check the boxes next to the desired characteristics.
The customer also indicates the exact address of delivery of the goods. The bidder who submits the bid may be required to identify the trademark of the product being offered for delivery.
Customers often make a mistake: they set the requirement for the supply of goods of a specific brand in the documentation for the auction, but this requirement is not specified in the terms of reference or they ask to indicate only the manufacturer of the goods. This often leads to controversy.
Rationale for the expediency of purchasing stationery.
Justification occurs when procurement plans and schedules are formed and approved. It is necessary to explain why such a contract price and certain objects of procurement were chosen. There is a form of procurement justification when drawing up a plan. It must specify whether the goods that are planned to be purchased correspond to the activities of any state program or the functions and powers of a municipal or state body.
Consider an example:
1. We need stationery, for example, for the needs of the Department of Culture. We prescribe the functions of the institution.
2. Where it is necessary to indicate the name of the state program under which the purchase falls, in the absence of such, we write: “Non-program activities”.
3. In the column "justification for the functions and powers of the institution" we write: "Stationery is necessary to ensure the normal functioning of departments and departments of the Department of Culture."
Or: "To ensure the functioning of the institution within the framework of the statutory activities."
It may also be that the customer purchases stationery for a specific event. We will not deviate from the cultural sphere and take, for example, an event in the Regional Library. The wording of the justification for the purchase can be as follows: "To hold a cultural event" ___ ", contributing to the improvement of the image of the library, in accordance with the state task." There is also a form of justification when drawing up a schedule. It must justify the initial price of the contract, the method of determining the supplier and the establishment of additional requirements for procurement participants.
There is also a form of justification when drawing up a schedule. It must justify the initial price of the contract, the method of determining the supplier and the establishment of additional requirements for procurement participants.
OKVED and OKDP for stationery
One of the most common questions is what is the difference between OKVED and OKPD? The first classifier is a collection of codes for types of economic activity, the second - for lists of goods and services that organizations produce and provide. Simply put, by the OKVED code we find out what the company does, and by the OKPD code - what it produces. It is important to understand that they do not replace, but complement each other.
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