Why send ordered letter with acknowledgment of receipt? Usually, a registered letter with notification is sent when the sender needs to know when the correspondence sent by him will be delivered to the addressee. Consider, how to send registered mail with acknowledgment of receipt and talk about the cost of this service.
A registered letter in a notification implies delivery to the sender of a notification of receipt of the letter sent by him to the addressee. At the same time, you can order the delivery of a notification not only to the sender, but also to any person that the sender indicates when sending the letter.
Who is in charge of sending registered letters with acknowledgment of receipt? You can send a registered letter with notification through the Russian Post office. Where is the nearest branch to you, the easiest way to find it on the Russian Post website, for which you need to enter your address or the postal code of your address, for such a search query you will be given a post office where you can send a letter.
In the search results, you will see the address of the post office, the opening hours of the office and the telephone number for communication. To facilitate the search, a map will be presented on the page, on which post offices are located.
Details of sending a registered letter To send a registered item, it is enough to go directly to the selected post office and contact the post office employee for clarification.
They will definitely help you and take your documents for sending.
An envelope for sending a letter can be purchased immediately before sending, the envelope must be sealed, the address data of the sender and recipient of the letter are recorded on the envelope.
How is the delivery of the sent registered letter with acknowledgment of receipt. Upon arrival of the letter at the post office serving the addressee, he is sent a notice of arrival at his address by registered letter. The notice indicates the address of the post office where you can pick up the letter, and its schedule.
When handing the letter to the addressee, he must confirm his identity by presenting his passport and sign for the receipt of correspondence. At the same time, a notification is sent to the sender's address that his letter was delivered to the addressee of such and such a date.
How to send a registered letter with acknowledgment of receipt with an attachment description? If the letter contains several documents, an inventory of all the papers enclosed in the envelope is usually compiled.
In this case, the inventory of the forwarded documentation must be drawn up in two copies.
The first copy is sent along with the letter for the addressee, so that he checks the inventory upon receipt, and the second remains for the sender so that he can prove that these documents were actually sent to the addressee.
The inventory of attached documents must be drawn up in accordance with form No. 107. The Russian post office must have a sample of filling out the inventory of attachments, if you can’t find it, just ask to see it for you.
Registered mail price, how registered mail is calculated The price of registered mail is calculated based on the selected type of mail, the weight of the sealed envelope with the letter and the way it is sent.
Delivery time for registered mail
We figured out the question of how to send a registered letter with a notification of receipt. What about delivery times? Definitely, the distance of departure is of decisive importance for the period during which the letter will be in transit. In one municipal district, the delivery of a letter with a notification takes a maximum of 3 days. Thus, registered letters play their role as official means of correspondence, and notifications can be presented as evidence of the fact of transmission, and the inventory of papers left by the sender shows which documents were delivered.
With the development of postal services on the Internet and available services mobile operators, paper cards and letters in envelopes are not sent as often as 10-15 years ago. But in some cases, sending in a regular postal envelope is indispensable. How to send a letter by Russian Post so that the correspondence is guaranteed to arrive at the addressee?
What can be sent in a postal envelope?
To begin with, it is worth determining what exactly can be sent in an envelope for letters, and for what you need to use, for example, a parcel. What can be sent by Russian Post?
In addition to postcards and letters, you can put almost any paper or cardboard correspondence into the envelope: personal documents (passport, diploma, work book, certificates, etc.), paper (cardboard) crafts and products, photographs, etc. The main thing is that the weight of one letter does not exceed established norm- 100 g (for letters to another country - no more than two kilograms). The exception to this rule is money and bank cards- they are not recommended to be put into envelopes by postal workers themselves.
Often the question arises, is it possible to put small objects in a paper letter? For example, jewelry, key chains, flat magnets, badges? The answer to this question is in the negative. The reason is simple - when placing stamps on an envelope or when sending/removing it through a mailbox, the envelope may tear due to a bulky object inside.
However, senders who are quite successful in sending small items in letters claim that it is possible to transport such attachments if the items are not clearly palpable in the envelope. This is achieved by simply wrapping the object with cardboard, several layers of adhesive tape or thick paper.
How to send a simple email
Depending on the type of sending, letters can be registered, simple, express, letters with a declared value or with notification. Step by step procedure their dispatch is about the same, with the exception of some peculiarities. Consider, using the example of a simple postal item, how to send a letter by Russian Post:
- Sending any letter is carried out from the nearest branch of the Russian Post, the address of which can be found on the official website of this organization. A simple letter can also be dropped into a street mailbox.
- To send, you need to purchase an envelope in accordance with the size of the attachment. The smallest is 114 x 162 mm or 110 x 220 mm (euro), the largest is 229 x 324 mm.
- The envelope must be filled out in legible handwriting in any color other than red, yellow or green. Various strikethroughs, soiling or corrections on the envelope are not allowed.
- In the upper left corner, in a special field, information about the sender is filled in:
- in the line "From whom" the full name or name of the sending organization is indicated;
- in the "From" lines, the sender's address data is entered in the following order:
- Street;
- House number;
- case number (if any);
- apartment number (office or office number);
- locality (full geographical name);
- district (if it is present in the address);
- region name Russian Federation(region, region, and so on);
- name of the country of departure (only for shipments abroad);
In the lower window, 6 digits are filled in, corresponding to the sender's post office index.
- In the same order, information about the recipient of the letter is entered in the lines of the field located in the lower right corner of the envelope.
- In the field for the digital index (lower left corner), the recipient's post office index is entered along the contour.
- After filling in all the required fields, an attachment (letter, postcard, etc.) is placed inside the envelope, the envelope is sealed.
A simple letter, the weight of which does not exceed 20 g, is sent in a postal envelope without additional payment and gluing additional stamps. However, if the weight of the item is greater or the letter is supposed to be delivered outside the country, then before sending the letter by Russian Post, you should contact the operator, who will weigh the letter and stick the stamps, in accordance with the price of the item.
How to send a registered letter
What is the difference between such a message and a simple letter? How to send a registered letter by Russian Post? The service for sending registered letters is intended for sending important documentation, official correspondence (requests, claims, notifications, complaints, etc.). Registered mail has a number of advantages over sending a simple message:
- When sending, a registered letter is assigned an individual track number (indicated at the top of the check issued to the sender). Using it, it is possible to track the delivery of the message through the Internet service "Tracking shipments" on the website of the PR.
- This type of shipment is handed over personally to the addressee against signature after presenting a passport. This is an indisputable proof that the sender forwarded the letter in a timely manner, and the recipient is familiar with the contents of the message.
Forwarding a registered letter is a more reliable, but also more expensive way of delivering correspondence. How to send a letter by Russian Postif you want to use the Registered Letter service? After completing the above steps, the sender must contact the mail operator, say that he needs to send a registered letter, and pay the cost of this service. The postal clerk will weigh the envelope, register the letter with a track number, stick a barcode and stamps in accordance with the cost of sending.
Notice: what is needed and how to fill it out correctly
Registered letters with notification - a service that allows the sender to know the exact date the letter was delivered to the recipient. This is an official document, which in some cases can also serve as proof of the timely sending of correspondence. To use this service, you must fill out the form and inform the operator that a registered letter is sent with a notification.
It is filled out on a special postal form F-119. All information on both sides in the field indicating: "The bold line is filled in by the sender." The order of filling is as follows:
- In the field indicating “Notice to be returned to the address”, the data of the sender of the letter are entered in the same sequence as on the envelope. Marks are put in the boxes "Letters" and "Customized".
- In the field on the back of the form, the recipient's data is entered in the same order as on the envelope. Marks are put in the boxes "Letters" and "Customized".
- The notification is glued by the operator directly to the envelope, and after the registered letter is delivered to the recipient, the form is withdrawn by the postman and sent to the sender.
Attachment description letter
A valuable letter (it is also a letter with a declared value) is recommended to be ordered for sending especially valuable investments: originals of personal documents, valuable papers, property documentation and more. This type of postal item is supplemented with a description of the attachment indicating the amount at which the sender evaluates the contents of the envelope.
This type of forwarding is considered one of the most reliable, since a valuable letter is necessarily assigned a registration number, which means that it must be tracked on its way to the addressee. In addition, if suddenly the letter is lost, the sender receives a refund from the post office in the amount of the declared value.
And how to send a registered letter by Russian Post, if it needs to be supplemented with an inventory of an attachment with a declared value? In addition to buying and filling out an envelope (there is no need to seal the letter), the sender will need to contact the post office operator to draw up an inventory:
- It is filled in by the sender in two copies on special forms f-107. The inventory must contain a detailed list of all the papers sent in the letter, indicating their estimated value.
- The mail operator checks the contents of the attachment against the list.
- Each copy is signed by the operator who accepted it and the sender.
- One copy is given to the sender in his hands, the second is put into an envelope along with the sent papers.
How much does it cost to send a letter by Russian Postif it is a letter with a declared value? In addition to the cost of sending a registered letter, the sender will need to pay insurance fees in the amount of 4% of the amount of its declared value. It should be noted that in case of its loss, the paid insurance fee will not be reimbursed to the sender.
Letter cost
Mail forwarding is the cheapest form of postage. Today, the client has the opportunity to find out in advance how much it costs to send a letter by Russian Post. This can be done through the official website of the Russian Post, using the Postal Calculator service.
For example, to find out how much it costs to send a registered letter by Russian Post, it is necessary to enter information about the settlements of the sender and recipient into the interactive fields of the calculator, indicate the weight of the letter, the method of delivery, and also check the box next to "Registered" in the "Additional services" section . After that, the service will automatically calculate the cost of sending.
According to statistics, Russian post loses more letters than any other country in the world. But nevertheless, it remains the main mail forwarding service in Russia, since, for all its shortcomings, it is the most inexpensive service. To protect yourself when sending any important documents, it is best to send a registered letter with notification.
What is a registered letter with notice?
If to speak in simple words, then a registered letter with notification is an envelope with your enclosed message, which is assigned an individual identification number. By this number, the movement of your letter can be tracked on the mail website, and when it arrives at the final postal branch, not the envelope itself will be placed in the recipient's box, but a notice with which the recipient will come to the post office and receive the long-awaited envelope. The scheme itself may seem complicated, but it is a guarantee that the envelope will not fall into the wrong hands.
Step-by-step instructions on how to send a registered letter with notification
- First you need to purchase an envelope in which you will put what you want to send. Please note that the size of the envelope should not exceed the size of an A4 sheet, and the weight, together with the contents, should not exceed 100 g.
- Fill in the required information about the sender and recipient. Write clearly and legibly - preferably in block letters. Also make a note "custom with notice."
- The obligatory step is to come to the post office so that they give you a notification form, as well as weigh your envelope and sell the required number of stamps in accordance with the tariff.
- Fill out the notice - it is a two-sided form with personal information about the sender and recipient. When the recipient comes to the post office for his letter, this is the notification that will be sent to you so that you make sure that the addressee has received your envelope.
- Tape the notice to reverse side envelope so that the recipient information on the front of the envelope is visible.
- Give your envelope to the cashier. It is at this stage that it will be weighed, stamps and a barcode with the departure number will be glued. You will be given a receipt detailing all payment costs - addresses, type of shipment, weight of the envelope, etc.
- Make sure everything is correct on the receipt and pay for it. You will be issued a receipt with a 14-digit code that will allow you to track the delivery of the envelope on the Russian Post website.
After the cashier has accepted the envelope from you, it will be delivered to the recipient's location. A notice will be placed in the mailbox to him about the receipt of a letter addressed to him. The recipient will have to take the passport and this notice, and then come to their post office and receive the envelope.
The first notification is delivered immediately after the envelope arrives at the post office. If the recipient does not appear within five days, then another one is sent, and then another one. Mailing stored for one month from the date of receipt, after which it is sent back to the sender.
A registered letter is a postal item intended for conducting personal correspondence, sending documents, postcards, paper. Unlike a simple letter, a registered letter is handed personally into the hands of the addressee or his legal representative. When sending registered written correspondence, you can use the "receipt of receipt" or "SMS notification" service, which will inform the sender of the receipt of the letter sent by him.
A registered letter, unlike a simple one, is a registered postal item, which is assigned an individual track number (or, in other words, a postal identifier). Using the track number on the Russian Post website, you can track the movement of a letter from the moment it is received and primary processing to the moment it is issued. Information, or rather the status of the status of the letter, may be displayed with some delay and inaccuracies during tracking. Therefore, you should not fully rely on this information.
Letter correspondence, like other types of mail, has a number of restrictions:
How to send
You can send a registered letter in any division of the Russian Post. Sending is carried out through the operator.
- Buy an envelope of a suitable size, put the documents to be sent into it, seal it and indicate on it the address, index and full name of the addressee and sender.
- If you need a notification of delivery, take a free form f. 119 and complete it.
- Give the envelope (and letterhead) to the operator, indicating that you wish to send a registered letter. After that, the postal worker will weigh the item and register it in the system.
- Pay for the delivery service and collect the receipt, which will contain a unique postal identifier for tracking.
You can send registered letters in any envelope, regardless of what letter (letter) is printed on it. Litera- This is a special sign of postage, is an analogue of a postage stamp.
If you send registered mail heavier than 20 grams in an envelope with the letter D, or a letter weighing up to 20 grams in an envelope with the letter A, then the operator will stick stamps on it for the required amount, or the rest of the amount will be entered through the system. It is not necessary for the sender to perform any independent actions for gluing stamps.
How to send a registered letter with acknowledgment of receipt
A return receipt is a special document that informs the sender of a letter that it has been delivered and handed over to the addressee or his legal representative. The document will be signed by the recipient, the time and date of delivery will be indicated. Notifications are simple and customized. The first will be dropped into the mailbox, the second will be handed over personally.
A notice of delivery is a form (Form 119) that is forwarded along with written correspondence, and after delivery it is sent to the return address.
To send a registered letter with a notification, the sender must fill out form f 119 on his own. The form can be taken at any branch of the Russian Post absolutely free of charge and filled out there. After filling out the document together with the letter is transferred to the operator.
Sample Fill:
On the front side of the form, the data of the sender of the letter, who will subsequently become the recipient of this notification, is indicated.
In addition to written notification of delivery, the post office has a service SMS informing. To use this service, you must fill out a special form, which can be asked by mail. The cost of one SMS message is 10 rubles.
Registered mail can be sent by 1st class - this is an expedited type of delivery (air forwarding). For expedited delivery by air, you will need to pay extra, the price depends on the weight, distance of shipment and the place (region of the Russian Federation) of shipment. "First class" is most relevant for settlements between which air communication is provided. How to send a registered letter 1st class? Report your intention to the operator. Additional documents and forms do not need to be filled out.
Sending a registered letter with an attachment description
The attachment inventory is a special document that indicates the list of attachments in the mailing and their value. A letter or parcel with such accompanying document at the request of the addressee, at the time of receipt, it can be opened in the presence of a postal employee in order to verify the contents with the inventory. In case of loss or damage to one of the items or the postal item as a whole, the Russian Post pays compensation, which directly depends on the declared value.
It is impossible to send a registered letter with a description of the attachment! This service only available for valuable written correspondence.
A valuable letter is absolutely the same as a registered letter, with the only difference - for valuable written correspondence, the declared value is indicated, and the cost of sending it becomes higher.
To send valuable written correspondence with a list of attachments, you must fill out two forms f. 107. One is sent along with the postal item, the second remains with the sender. Forms are issued free of charge at post offices, they can also be filled out online on the official website of the Russian Post and then printed.
Sample:
Sending written correspondence with declared value is carried out in any post office through an operator. On the envelope with the letter you need to indicate its value. If the item has a description of the attachment, then the envelope must be sent open. The employee must verify the contents with the items that the sender will indicate on form 107.
Price for sending a registered letter and additional services
The price for sending registered letter-mail depends on the weight. The cost of the first 20 grams is 50 rubles without VAT and 60 rubles with VAT. For each subsequent full / incomplete 20 grams of weight, you will have to pay an additional 3.00 or 3.60 rubles, respectively, to the presence of VAT.
VAT - value added tax, in Russia from January 1, 2019 it is equal to 20%. Postage paid for with stamps is not subject to value added tax. That is, paying by stamps, you can save 20%.
| Departure type | Weight/characteristics | Price without VAT | Price with VAT |
|---|---|---|---|
| Ordered letter | first 20 grams | 50 | 60 |
| 3,00 | 3,60 | ||
| valuable letter | first 20 grams | 110 | 132 |
| subsequent full / incomplete 20 grams | 3,00 | 3,60 | |
| Delivery Notice | simple | 22,92 | 27,50 |
| custom | 56,67 | 68 | |
| Letter Declared Value Fee | for each full/incomplete 1 ruble | 0,03 | 0,04 |
You can stick stamps on the envelope yourself or the operator will do it. The work of the latter is paid.
Payment for "notices of delivery" with stamps has been canceled since 2019. Therefore, for all categories of users, the tariff with VAT is relevant.
If an attachment inventory is required, then it will be mandatory to “verify that the attachment matches the attachment inventory”, for which you will also need to pay.
Price for some Additional services Russian Post depends on the subject of the Russian Federation. The table below shows the tariffs in force in 2019 in the largest cities of our country.
How to send a registered letter: instructions
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