Ministry of Finance Russian Federation(hereinafter referred to as the Ministry of Finance of Russia) together with the Federal Treasury, in addition to letters dated July 7, 2017 No. 21-07-05 / 43320 and November 17, 2017 No. 16-01-14 / 76136 are reported.
For the purpose of timely formation, approval and placement by state customers acting on behalf of the Russian Federation, including federal state budgetary institutions, federal state autonomous institutions, federal state unitary enterprises whose property belongs to the Russian Federation under the right of ownership, carrying out purchases within the framework of the the powers of the state customer to conclude and execute state contracts on behalf of the Russian Federation in the cases provided for by Part 6 of Article 15 federal law dated April 5, 2013 No. 44-FZ “On contract system in the field of procurement of goods, works, services to meet state and municipal needs "(hereinafter - Law No. 44-FZ), plans for the procurement of goods, works, services to meet federal needs (hereinafter - the procurement plan) for 2018 and the planning period of 2019 and 2020, as well as schedules of goods, works, services to meet federal needs (hereinafter referred to as the schedule) for 2018, you must be guided by the following.
1. When forming in the subsystem of budget planning of the state integrated information system for managing public finances "Electronic budget" (hereinafter referred to as the subsystem of budget planning) procurement plans, it is allowed to combine into one position of the procurement plan several OKPD2 codes previously detailed in the justifications (calculations) of planned estimates. In this case, taking into account the provisions of the Procedure for the formation of the procurement identification code, approved by order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422, the value "0" (0000) will be indicated in digits 30-33 of the IPC.
2. The formation and approval of procurement plans, schedules should be carried out within the limits of the adjusted limits of budget obligations. At the same time, during 2018, procurement plans, procurement schedules may be updated (supplemented).
3. Making changes to the procurement plan in terms of financial support procurement or changing other information of the procurement plan is carried out in the budget planning subsystem with subsequent transfer for placement in a unified information system in the field of procurement (hereinafter - UIS).
Changes to procurement schedules that do not involve changes in procurement plans are made in the EIS.
4. In order to transfer the procurement plans approved in the budget planning subsystem to the UIS for the purpose of their subsequent control, including within the framework of part 5 of Article 99 of Law No. planning and EIS. Procurement plans generated and approved in the budget planning subsystem will be transferred directly to the personal accounts of customers in the EIS. Further actions within the framework of the control of procurement plans, actions for placing procurement plans, forming and placing schedules and other actions within the framework of the procurement process are carried out in the EIS.
The Federal Treasury in connection with incoming requests from the main managers of federal budget funds (hereinafter - GRBS) on the procedure for the formation of plans for the procurement of goods, works, services to meet state needs in a unified information system in the field of procurement (hereinafter - UIS) for 2018 and the planning period 2019 and 2020 (hereinafter referred to as the procurement plan), we report the following.
The Ministry of Finance of the Russian Federation, by letter No. 21-07-05/43320 dated July 7, 2017 (hereinafter referred to as the letter of the Ministry of Finance of Russia), brought to the attention of the GRBS information on the procedure for the formation of procurement plans and their subsequent submission to the GRBS for the formation on their basis of justifications for budget allocations in the subsystem of the budgetary planning the state integrated information system for managing public finances "Electronic budget" (hereinafter - PBP).
According to the letter of the Ministry of Finance of Russia, government customers acting on behalf of the Russian Federation (hereinafter referred to as government customers) form procurement plans that do not contain information constituting a state secret for 2018 and the planning period of 2019 and 2020 and their subsequent submission by the State Regional Business Bureau to the PBP.
In this regard, the Federal Treasury announces the suspension of the possibility of placement by state customers of procurement plans generated in personal accounts of the EIS outside the specified procedure. Procurement plans of government customers will be placed in the EIS only if they are received from the PBP.
If the state customer previously generated a draft procurement plan, in order to replace it with the procurement plan received from the PBP, it is necessary to transfer the current draft procurement plan to the archive. The corresponding functionality will be available in the UIS personal account from November 17-20, 2017. After completing the specified action, it will be possible to obtain a procurement plan from the PBP in the EIS for its subsequent placement in the open part of the EIS.
If the indicated draft procurement plans are not transferred to the archive when new procurement plans are received from the PBP, a control will be triggered in the UIS, notifying the state customer of the need to preliminary transfer the draft procurement plan previously formed in the UIS to the archive.
At the same time, we remind you that in accordance with Article 17 of the Federal Law of April 5, 2013 No. 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs”, the procurement plan for 2018 and the planning period for 2019 and 2020 must be formed and approved by government customers within ten business days after reaching the limits of budget obligations for the specified period and posted in the EIS within three business days from the date of approval.
The further process of formation and placement by state customers of plans - procurement schedules is carried out in the prescribed manner, without changes.
For the formation of procurement plans in the PBP and their further transfer for placement in the EIS, please contact the Ministry of Finance of the Russian Federation.
We also ask you to bring the specified information to the subordinate state customers acting on behalf of the Russian Federation ( government agency(including body state power), the management body of the state non-budgetary fund or the federal state institution).
| R.E. Artyukhin |
Document overview
The main managers of federal budget funds (GRBS) must send procurement plans to the budget planning subsystem of the SIIS public finance management "Electronic budget" (PBP). These plans will be placed in the UIS only if they are received from the PBP.
The draft plan previously formed in the EIS should be replaced by the plan received from the PBP. The current project is transferred to the archive through the functionality in the EIS personal account. After that, it will be available to receive a new plan from the PBP in the EIS.
In the event that draft plans are not transferred to the archive, the appropriate control will be triggered in the EIS.
Procurement plan for 2018-2020 must be formed and approved within 10 business days after reaching the limits of budget obligations for the specified period and posted in the EIS within 3 business days from the date of approval.
Oksana Balandina, chief editor of the State Order SystemFrom July 1, 2018 to January 1, 2019, customers have a transition period - it is allowed to carry out both electronic and paper procedures. From 2019, competitions, auctions, quotes and requests for proposals on paper will be prohibited, with eight exceptions.
Read what purchases to make at the ETP, how to choose a site and get electronic signature, according to what rules to conclude contracts during the transition period and after.
If you cancel a purchase in the purchase schedule, you do not need to reset the item to zero. In the tab, the basis for making changes, you must select "cancellation of the purchase."
Create a procurement schedule in your personal account on the budget.gov.ru website. From personal account send the schedule for verification to the control authority under part 5 of article 99 of Law No. 44-FZ and to the UIS.
How to create a schedule item in the E-budget
Before creating a schedule, create items based on the items of the purchase plan.
Some of the tabs of the positions of the schedule will be filled in automatically, and some - fill in yourself.
Tab « General information»
Complete three blocks.
- item numbers of the schedule and item of the procurement plan;
- identification code purchases and ordinal IKZ number;
- version, schedule item status;
- type of purchase from the plan item;
- the dates when the position was created and approved.
2. Customer information:
- Name;
- TIN, KPP, PSRN;
- structural subdivision/ branch.
- The information is filled in automatically.
3. Information about the position of the schedule:
- name of the procurement object;
- OKPD code 2;
- name and code of goods, works, services;
- the way you define the supplier.
GRU specification tab
Specification of goods, works, services - indicate the name and OKPD 2.
Purchasing conditions tab
Complete the sections:
- securing the application;
- securing a contract;
- the size of the advance;
- the schedule according to which you will carry out the purchase;
- advantages;
- requirements for procurement participants;
- public discussion of the procurement;
- banking support of the contract.
You can edit the terms of the financial security of the application and the contract if you check the boxes “Application security is required”, “Contract security is required”.
Demand to secure an application and a contract in accordance with Articles 44 and 96 of Law No. 44-FZ.
Procurement Rationale Tab
Select from the list the method by which you will determine and justify the NMTsK in accordance with part 1 of article 22 of Law No. 44-FZ. Justify the NMTsK, attach documents that confirm the calculations.
Approval sheet tab
Select from the directory of employees who will approve the procurement plan. In order for the Approvers block to appear, check the Approval required checkbox.
The plan is approved by the head of the organization or an authorized employee. This procedure follows from the form of the Procurement Plan - Decree of the Government of the Russian Federation of June 5, 2015 No. 553.
General tab for special purchases
Special Purchasing the schedule is formed on the basis of the items of the procurement plan. Approve and justify each purchase.
What purchases are classified as special
Special purchases are:
medicines (clause 7, part 2, article 83 of Law No. 44-FZ);
goods, works, services up to 100,000 rubles. (clause 4, part 1, article 93 of Law No. 44-FZ);
goods, works, services for cultural and educational institutions up to 400,000 rubles. (clause 5, part 1, article 93 of Law No. 44-FZ);
business trips, cultural events (clause 26, part 1, article 93 of Law No. 44-FZ);
teaching services and services of a guide (clause 33, part 1, article 93 of Law No. 44-FZ);
collection and processing of primary statistical data (clause 42, part 1, article 93 of Law No. 44-FZ);
access to information from databases (clause 44, part 1, article 93 of Law No. 44-FZ).
Use positions to form a schedule.
How to create a schedule in the Electronic budget
Create a document in the schedule form from 2017.
Fill in the tabs:
- "General information";
- "Positions of the schedule";
- "Special purchases";
- "Final indicators of the schedule";
- "Results of the CSC";
- "Results of the CWR";
- "Justification of purchases";
- "Agreement Sheet".
General tab
The tab consists of five blocks.
1. General information about the purchase:
- status, year for which the schedule was created, planning period;
- the number of the procurement plan, according to which you form the schedule.
2. Information about the customer - the field is filled in automatically.
3. Information about the executor - the employee who is responsible for the schedule. Fill in the block using the directory of employees of the organization.
4. Information about the head or authorized official. Specify full name, position, phone number and email.
5. Documents to substantiate:
- NMCC calculations;
- supplier definition.
The requirements are established in paragraph 11 of the Rules from the Decree of the Government of the Russian Federation of June 5, 2015 No. 553.
Schedule Items Tab
Use this tab to add items to the schedule. Click on the "Enable Position" button. Select the position you want to add from the list. Remove the position from the schedule with the "Exclude position" button.
Special Purchasing Tab
The tab is formed based on the positions that are included in the schedule. The fields are not editable.
Tab "Final indicators of the schedule"
This tab displays:
- the total amount of the initial maximum prices of contracts with SMP and SONO;
- the total amount of the initial maximum prices of contracts that you conclude through requests for quotations;
- total annual purchases.
Fill in manually or using the "Fill in based on the entered positions" button.
BCF Totals Tab
In the tab - information about the codes of the budget classification of positions that were included in the schedule.
If financial obligations exceed the limit of budgetary obligations, the sign “!” will appear. Enter correct information.
Tab "Results of CWR"
The tab contains information from the positions that are included in the schedule. The fields "Type of expenses" and "Total by type of expenses" are not editable. The field "Extrabudgetary funds" is available only for customers - budgetary and autonomous institutions.
Procurement Rationale Tab
The tab is filled automatically according to the data from the positions that are included in the schedule.
Approval sheet tab
The Approval Sheet indicates the employees who coordinate and approve documents in the Electronic Budget. Fill in the tab in the same way as when working with schedule items or a procurement plan.
When you fill out the schedule form, make sure that the information is correct - click the "Check Document" button.
If you make a mistake, you will see one of three messages:
- error - incorrectly filled in the field;
- blocking error - incorrectly filled in the field, it is impossible to save the schedule;
- warning - the field was filled in incorrectly, but the error will not affect the work with information.
Return to the edit window and make your edits. Next, check the document again. If there are no errors, the system will display the "Document Compliant" window. Save the schedule.
How to approve the schedule in the Electronic budget
On the list form of the schedule form, select desired document and click "Agree".
In the approval window, click the "Agree" button. The document changes to the "Agreed" status and is available for approval.
The employee who is indicated in the Approval Sheet approves the schedule. The customer is obliged to approve the schedule within 10 days from the date on which:
- the scope of rights in monetary terms- government customers and federal state budgetary, autonomous institutions, unitary enterprises who work under part 6 of article 15 of Law No. 44-FZ;
- approved the FCD plan - federal state budget institutions and unitary enterprises;
- concluded agreements on subsidies - federal state autonomous institutions and unitary enterprises in accordance with Part 4 of Article 15 of Law No. 44-FZ.
This is stated in paragraph 2 of the Rules, which were established by the Government of the Russian Federation by Decree No. 553 of June 5, 2015.
Attention: an official who violates the deadlines will pay a fine of 5,000 to 30,000 rubles. The sanction is provided for by part 4 of article 7.29.3 of the Code of Administrative Offenses of the Russian Federation.
On which site you need to form a procurement plan for 2018-2020. in the e-budget system?
Answer
Oksana Balandina, chief editor of the State Order System
From July 1, 2018 to January 1, 2019, customers have a transition period - it is allowed to carry out both electronic and paper procedures. From 2019, competitions, auctions, quotes and requests for proposals on paper will be prohibited, with eight exceptions.
Read what purchases to make on the ETP, how to choose a site and get an electronic signature, what are the rules for concluding contracts during the transition period and after.
The letter of the Ministry of Finance of Russia dated 07.07.2017 No. 21-07-05 / 43320 “On plans for the procurement of goods, works, services to meet state needs” states that state customers are forming procurement plans that do not contain information constituting a state secret, for 2018 and the planning period of 2019 and 2020 and their subsequent direction to the main managers in the budget planning subsystem of the state integrated information system for managing public finances "Electronic budget".
The user manual for the formation of procurement plans and sending them to the main managers, as well as for the acceptance of procurement plans by the main managers will be posted on the official website of the Ministry of Finance of Russia in the information and telecommunication network "Internet" in the section " Information Systems Ministry of Finance of Russia / Subsystem of budget planning of the "Electronic budget" system until July 14, 2017.
How to generate, coordinate and place in the EIS procurement plans through the Electronic Budget
Create a procurement plan in the procurement management section of the Electronic Budget. To do this, log into your personal account on the budget.gov.ru website and fill out the plan form. From your personal account, send the plan for approval by the GRBS and place it in the EIS.
What information to indicate in the plan and what to do if you encounter an error - read the instructions below.
How to create bulk purchases in the E-budget
Create bulk purchases - information about goods, works and services and information about financial security.
If necessary, form three KM cards:
- for federal needs - an aggregated purchase card 200;
- social security citizens - a card of an enlarged purchase of 300;
- capital construction, investment projects, real estate objects that are included in the federal targeted investment program - a card of integrated purchase 400.
Form the KM throughout the year as information on procurement needs becomes available.
Items will be included in the procurement plan.
See sections 4.3 and 4.7 of the User Guide for details on how to create a largish purchase and item.
If the field is not available for editing, make sure that the position of the procurement plan is in the "Draft" status and is opened using the "Open document for editing" button. If you cannot fill in the field, contact technical support.
Journal "Goszakupki.ru" is a magazine, on the pages of which leading industry experts give practical explanations, and the materials are prepared with the participation of specialists from the Federal Antimonopoly Service and the Ministry of Finance. All journal articles are the highest degree of reliability.
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