APPROVE:
[Job title]
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[Name of company]
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_______________________/[FULL NAME.]/
"______" _______________ 20___
JOB DESCRIPTION
Chief general department museum
1.1. This job description defines and regulates the powers, functional and job duties, rights and responsibilities of the head of the general department of the museum [Name of the organization in the genitive case] (hereinafter referred to as the Organization).
1.2. The head of the general department of the museum belongs to the category of managers, is appointed and dismissed in accordance with the procedure established by the current labor legislation by order of the head of the Organization.
1.3. The head of the general department of the museum reports directly to the [title of the position of the direct head in the dative case] of the Organization.
1.4. A person with a higher education degree is appointed to the position of head of the general department of a museum. professional education(economics, culture and art) and work experience in the field professional activity at least 3 years.
1.5. The head of the general department of the museum must know:
- laws and other regulations legal acts Russian Federation related to the work of archives, activities personnel services and office work;
- resolutions of the Government of the Russian Federation on the approval of the rules for the provision of postal services;
- United state system office work;
- standards of the unified system of organizational and administrative documentation;
- systems and methods for assessing personnel performance;
- basics of labor legislation;
- internal labor regulations;
- labor protection and fire safety rules.
1.6. During the period of temporary absence of the head of the general department of the museum, his duties are assigned to [name of the deputy position].
2. Job responsibilities
The head of the general department of the museum performs the following duties:
2.1. Manages the general department of the organization.
2.2. Develops regulations on the department, instructions for record keeping and a list of the organization’s affairs.
2.3. Monitors the acceptance and registration of correspondence, the transfer of documents for execution, the issuance of registration cards, and the creation of a data bank.
2.4. Organizes work on recording, archiving and storing documents in the current archive of the organization, storing work books.
2.5. Leads the development of promising and current plans work of the department, drawing up reports on their implementation.
2.6. Monitors the timely dispatch of executed documents to addresses.
2.7. Prepares payments: for notarized documents, postal services.
2.8. Heads the work of creating and maintaining a database of documents of the organization, provides methodological assistance in ensuring their convenient and quick search.
2.9. Provides work on the examination of the value of the organization’s documents, manages the preparation and delivery of them to the archive, compiling an inventory of cases transferred for storage to the archive.
2.10. Participates in the work of the certification commission and monitors the implementation of its decisions.
2.11. Studies and summarizes advanced domestic and Foreign experience in the field of documentation support for management.
2.12. Monitors the condition labor discipline in the divisions of the organization and compliance by employees with the rules of internal labor regulations.
2.13. Controls the preparation of documents for assigning pensions to employees of the organization.
2.14. Provides placement of department employees.
2.15. Contributes to the development of the creative initiative of the employees of the organization and the improvement of their qualifications.
In case of official necessity, the head of the general department of the museum may be involved in the performance of his duties. job responsibilities overtime, in the manner prescribed by law.
3. Rights
The head of the general department of the museum has the right:
3.1. Provide leadership to subordinates.
3.2. To provide him with work stipulated by the employment contract.
3.3. On workplace, which meets the state regulatory requirements for labor protection and the conditions provided for by the collective agreement.
3.4. Receive complete reliable information about working conditions and labor protection requirements in the workplace.
3.5. Realize vocational training, retraining and improving their qualifications in the manner established Labor Code Russian Federation, other federal laws.
3.6. Receive materials and documents related to issues of your activities.
3.7. Interact with all divisions of the Organization to resolve operational issues of their professional activities.
4. Responsibility and performance evaluation
4.1. The head of the general department of the museum bears administrative, disciplinary and material (and in some cases provided for by the legislation of the Russian Federation, criminal) responsibility for:
4.1.1. Non-fulfillment or improper fulfillment of official instructions of the immediate supervisor.
4.1.2. Failure or improper performance of labor functions and the tasks assigned to him.
4.1.3. Illegal use of granted official powers, as well as their use for personal purposes.
4.1.4. Inaccurate information about the status of the work assigned to him.
4.1.5. Failure to take measures to suppress identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the enterprise and its employees.
4.1.6. Failure to ensure compliance with labor discipline.
4.2. Evaluation of the work of the head of the general department of the museum is carried out:
4.2.1. By the immediate supervisor - regularly, in the course of the employee’s daily performance of his labor functions.
4.2.2. Certification Commission enterprises - periodically, but at least once every two years, based on documented results of work for the evaluation period.
4.3. The main criterion for assessing the work of the head of the general department of the museum is the quality, completeness and timeliness of his fulfillment of the tasks provided for in these instructions.
5. Working conditions
5.1. The work schedule of the head of the general department of the museum is determined in accordance with the internal labor regulations established in the organization.
5.2. In connection with the production necessity, the head of the general department of the museum is obliged to travel to business trips(including local significance).
I have read the instructions ___________/___________/ “____” _______ 20__
1. General Provisions
head of general department NAME OF THE ENTERPRISE, and also regulates the organization of its activities, the procedure for business interaction with structural divisions and officials.
1.2. This job description is a document of direct action and is mandatory for execution from the date of its approval.
1.3. Changes to the Job Description are approved by the Director and recorded in the Change Sheet, which is an integral part of this document.
2. Creation and liquidation of a position. Appointment and dismissal
2.1. The position of head of the general department is created and liquidated by order of the Director. A proposal to liquidate or rename this position may be made directly by the Director.
2.2. The head of the general department is appointed to the position and dismissed from the position by the Director. The application for the position is prepared by the Director and agreed with the Director (SUPERIOR).
3. Place of the Official in the organizational structure
3.1. The head of the general department is part of the general department “ENTERPRISE NAME”.
3.2. The head of the general department reports directly to: the Director.
3.3. Directly subordinate to the head of the general department are:
Ø Head of transport group
Ø Dispatcher
Ø Delivery drivers
Ø Electrician
Ø Plumber
Ø Cleaners
4. Purpose of the Official
The head of the general department has the following purpose in the Company:
a. Management of logistics of business processes,
b. Maintaining infrastructure to unconditionally support business processes,
c. Operational infrastructure management.
5. Functions of an Official
The head of the general department performs the following functions in the Company:
5.1. Planning areas of department activity related to logistics.
5.2. Development of regulatory documents on the functional activities of the department.
5.3. Monitoring and control of the implementation of tasks related to economic and technical support.
5.4. Setting goals and objectives on issues of economic and technical support for department employees.
5.5. Participation in budget formation in terms of economic and technical support.
5.6. Organization of a full cycle of repair and construction work. Quality control of work performance. Conclusion and maintenance of construction contracts. Organization of work to maintain buildings, premises, infrastructure and territories operated by the branch, including organization of cleaning work.
5.7. Monitoring compliance with current legislation, instructions, rules and regulations on labor protection, safety precautions, industrial sanitation and fire safety.
5.8. Organization of work related to the maintenance of a vehicle fleet (planning the costs of maintaining vehicles, write-off, acquisition, registration and deregistration with the traffic police, passing a technical inspection, obtaining a license for cargo transportation).
5.9. Planning the needs for consumables (paper), organizing work on the acquisition of office equipment (with the exception of computer equipment and telephony), furniture, household equipment, stationery, etc. to meet needs.
5.10. Planning of equipment needs (except for computer equipment and telephony), organization and acquisition necessary equipment(warehouse, office, technical)
6. Interactions
The head of the general department, performing his functions, carries out the following interaction:
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6.1. Interaction with the head of the OUI department |
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Ø Requests for the supply of consumables (paper, etc.) from the State Enterprise Ø Estimates for repair and construction work Ø Inventory and materials for the purchase of fixed assets Ø Data for vehicle write-off Ø Infrastructure report |
In writing, |
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Head of General Department receives: Ø Approved estimates for repair and construction work Ø Inventory and materials for fixed assets Ø Orders, SZ, instructions |
In writing, Orally or in electronic form using corporate electronic communications software |
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6.2. Interaction with third parties and enterprises |
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The head of the general department provides: Ø Proposals for cooperation for the purpose of supplying equipment and carrying out repair and construction work |
In writing, |
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Head of General Department receives: Ø Proposals for cooperation on the supply of necessary equipment Ø Cost of inventory items Ø Tactical and technical data of equipment Ø Cost of utility services |
In writing, Orally or electronically using electronic communications software |
7. Performance assessment indicators:
The activities of the Head of the General Department are assessed based on the following indicators:
7.1. Achieving planned goals of the general department
7.2. Preparation of proposals for repair and construction work
7.3. Economical use of materials
7.4. Operational use of vehicles
7.5. Availability of initiative, desire, potential, responsibility
8. General corporate standards:
The behavior of the Head of the General Department in the Company is also governed by general corporate standards reflected in the following documents:
8.1. Internal labor rules.
8.2. Regulations on the general department.
9. Authority
The head of the general department is vested with all the necessary powers in the field of applying incentives and sanctions to his subordinates in accordance with the employee compensation system approved by the Company.
Receive any information required to perform your tasks from employees and “ENTERPRISE NAME”
Receive, in agreement with the OUI, from third-party organizations legal, financial and other professional advice on a contractual basis.
10. Responsibility
The responsibility of the Head of the General Department to the immediate supervisor is determined in accordance with regulatory documents defining the personnel motivation system.
11.Requirements for a specialist
12. Dictionary of special terms and abbreviations
The instructions fully reflect the content and specifics of the activities of this official.
Director:
____________/______________
I have read the job description and accept obligations to comply with the standards of my activities established therein.
Head of General Department:
______________/____________
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13. Change sheet |
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When and by whom submitted |
Finishing mark |
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1.1 of the job description “position title” read as follows: |
1.1. This document is the main regulatory and organizational document establishing the purpose, functions, responsibilities head of general department NAME OF THE ENTERPRISE regulates the organization of its activities, the procedure for business interaction with structural divisions and officials. |
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Item 1.3 delete |
Order No. 456f dated April 13, 2004 |
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2.1. Job title head of general department created and liquidated by decision general director"BUSINESS NAME". Proposal for inclusion of a position in staffing table may be introduced by the director. |
Order No. 456f dated April 13, 2004 |
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2.2.Head of General Department appointed to a position and dismissed by order of the director. |
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Address and telephone numbers of the general departmentAdministration of Naro-Fominsk urban district
1.Location and postal address for sending appeals to the Administration of the Naro-Fominsk urban district:
143300, Moscow region, Naro-Fominsk, st. Marshal Zhukov G.K., d.2
2. General department work schedule:
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FULL NAME job title |
Cabinet no. |
Admission Schedule |
Phone no. |
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Pribilskaya Nadezhda Petrovna Head of General Department |
Monday Wednesday 09.00 — 18.00 lunch break |
8-496-347-38-94 |
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Gyulmagomedova Yulia Vasilievna Head of the Sector for Records Management and Documentation Support |
Daily lunch break |
8-496-343-04-21 |
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Kondratyeva Lyubov Vladimirovna Head of the sector for work with appeals from citizens and organizations |
Daily Lunch break 13.00-14.00 |
8496-343-50-74 |
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Kostina Olga Yurievna Head of Municipal Services Sector |
Daily Lunch break 13.00-14.00 |
8496-343-0263 |
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Specialists in working with appeals from citizens and organizations Specialists in issuing copies and extracts from decisions |
Daily lunch break Monday Wednesday 09.00 — 18.00 lunch break |
8-496-343-51-81 8-496- 343-57-90 |
3.Telephone number of the general department to receive information on incoming correspondence 8496 -343-51-81 , on the submission of copies and extracts from resolutions of the Administration of Naro-Fomi 8496- 343- 57-90 .
- Email address: [email protected]
The general department is structural unit Administration of the Naro-Fominsk urban district.
The general department of the City District Administration (hereinafter referred to as the general department) includes:
Sector for handling appeals from citizens and organizations;
Sector for records management and documentation support;
— municipal services sector.
The main tasks of the general department are:
- Organizing, maintaining and improving office work on the basis of a unified policy, using modern information technologies in working with documents, appeals from citizens and organizations, methodological guidance and control over compliance with the established procedure for working with documents, appeals from citizens and organizations in the Administration of the Naro-Fominsk Urban District and sectoral (functional) bodies of the Administration of the Naro-Fominsk Urban District.
- Formation of the documentary fund of the Administration of the Naro-Fominsk urban district
- Conducting centralized records management on appeals from citizens and organizations. Reception of documents and written requests from citizens and organizations received by the Administration of the Naro-Fominsk City District.
- Coordination of work on the provision of state and municipal services in the Naro-Fominsk urban district.
- Coordination of work in the subsystem “Departmental Indicators” of the automated information and analytical system “Monitoring the socio-economic development of the Moscow region using the standard regional segment of the State Automated System “Management” (hereinafter referred to as GASU MO) in the Administration of the Naro-Fominsk City District and sectoral (functional) bodies of the Administration Naro-Fominsk urban district.
An employee of the general department administration is usually equal in status to the deputy head of administration.
The main tasks of the general department administration employee are:
coordination of the work of administration staff;
work with documentation (paperwork);
preparation and holding of meetings, meetings, and other events;
control over the execution of decisions;
organizing the reception of citizens, working with complaints and suggestions;
logistical, Information Support administration activities;
Interaction on behalf of the administration with a representative body is often its economic service.
An employee of the general department administration distributes documents among departments. If there are documents that are within the competence of an administration employee, then he directly resolves them.
The main functions of a general department administration employee are:
establishes the subject of the appeal (change in the intended purpose of the land plot, assignment/change postal address land plot, complaint), establishes the identity of the applicant, checks the identity document;
checks the authority of the applicant, including the authority of the representative of the copyright holder to act on his behalf, the authority of the representative legal entity act on behalf of a legal entity;
checks the presence of all necessary documents based on the corresponding list of documents submitted for the provision of municipal services;
registers the citizen's application and sends it to the head of administration for consideration;
keeping records of leased land plots owned by the administration of the urban settlement of Uvarovka;
keeping records of income from the lease of land plots owned by the administration of the urban settlement of Uvarovka;
makes changes to the household ledger.
An employee of the administration of the general department interacts with the head of administration on organizational activities of personnel, reports on the work done, familiarization with regulations and orders received first by the employee. The head of administration gives orders to the administration employee and departments, both through the employee and directly. The head also makes decisions on issues within his competence and either executes it himself or gives instructions to an employee who can resolve this situation.
An employee of the administration of the general department interacts with the leading specialist of the finance department on the preparation and review of the budget, making amendments to it. Therefore, on the same issue, the economist interacts with the head of administration, who, in turn, must approve the budget or send it back for revision. An employee of the administration receives information from an economist in the form of an estimate of income and expenses, a copy of the budget adopted for execution, quarterly reports, and others. The economist works with the accounting department, which provides the necessary data and statistics for the development of the budget, and the head of administration, who gives written consent to the development of economically important documents.
The administration officer interacts with the accounting department on various economic issues, such as: paying bills for different kinds services provided to the administration, purchase of necessary equipment for further use in the administration. The accounting department can also directly contact the head of administration on the same issues, which is a waste of time.
An employee of the administration of the general department is the link between the head of the administration and the economic department; various types of information flow to him, which he can solve himself in order to facilitate the work of the head of administration or send to him if the importance of the document does not allow him to understand it himself. However economic department can immediately be directly connected with the head of administration.
The interaction of a general department administration employee with other departments is shown in Figure 1.4.
Figure 1.4 -- Interaction of management objects of the urban settlement of Uvarovka.
Based on the description of the interaction between administration employees, we can conclude that there is no clearly established organizational structure interaction between departments, which would allow us to more quickly solve assigned tasks and quickly and competently make decisions. With such unstructured interaction between administration employees, a large amount of time and human resources, due to which the performance of both individual employees and the administration as a whole decreases.
Job responsibilities
1. Monitors compliance with labor and executive discipline of administration employees.
2. Preparation of draft official documents, resolutions, orders, official letters and responses to letters, certificates, memos and other documents.
3. Introducing questions for the preparation of draft resolutions and orders.
4. Submission of draft executive and administrative documents drawn up in accordance with current legislation to the head of the village for consideration.
5. Assignment of serial numbers to the issued documentation according to a single numbering, which is maintained throughout the year.
6. Reception of citizens.
7. Monitors correct design documentation submitted for signature by the head of the village.
8. Prepares and promptly sends copies of resolutions and orders of the administration to the administration of the Kochubeevsky municipal district, the District Prosecutor’s Office municipality Belomechetskaya village in accordance with the established procedure and on time.
9. Draws up draft job descriptions, instructions for office work, regulations for administration meetings and other instructional documents and submits them for consideration and approval to the head of the municipal formation of the village of Belomechetskaya.
10. Preparation of draft work plans for the administration of the municipal formation of the village of Belomechetskaya and submitting them for consideration and approval to the head of the municipal formation of the village of Belomechetskaya.
11. Preparation of a list of issues for consideration and adoption of resolutions at meetings of the municipal administration, formation of the agenda for the administration meeting.
12. Creation of a commission to prepare questions for administration meetings.
13. Assists the commission in preparing materials, certificates and draft resolutions on issues included in the agenda of administration meetings.
14. Responsible for organizing control and verification of the execution of legal, regulatory, executive and administrative documents.
15. Makes inquiries about the progress of execution of resolutions and orders of the municipal formation of the village of Belomechetskaya.
16. Upon receipt of the Laws of the Stavropol Territory, resolutions of the Duma of the Stavropol Territory, resolutions and orders of the head of the administration of the Kochubeevsky municipal district, if necessary, ensures the development of specific measures for the implementation of regulations that determine the performers, deadlines for implementation and submits them for consideration and approval of the head of the municipality Belomechetskaya village.
17. Monitors the implementation of decisions and orders of the administration and informs the manager about the status of this work.
18. Provides methodological management of work related to the organization of control over the implementation of legal, regulatory and executive-administrative documents.
19. Prepares draft resolutions for the removal from control of executed resolutions and orders of the head of the village, and also keeps records of these documents.
20. Provides methodological assistance in organizing control and verification of the execution of legal, regulatory and executive-administrative documents to administration specialists and their submission of reports and information on execution within the established time frame.
21. Drawing up reference and planning activities.
22. Summarizes the information received, analyzes the state of performance discipline and presents the information to the head of the municipal formation of the village of Belomechetskaya.
23. Drawing up a consolidated nomenclature of affairs for the administration of the municipal formation of the village of Belomechetskaya, familiarizing administration employees with the nomenclature of affairs.
24. Formation of completed cases, in accordance with the approved nomenclature of cases.
25. Preparation of documents for subsequent storage.
26. Management of the expert commission.
27. Monitors the state of the village’s address facilities.
28. Responsible for the protection and preservation of cultural heritage sites (historical and cultural monuments) located within the settlement.
29. Storing completed cases and submitting them to the archive.
30. Organization of the annual selection of documents for storage and destruction. Drawing up acts on the separation and destruction of documents that are not subject to further storage.
31. Certify and issue copies, certificates, extracts from documents stored in the administration and in the administration archive in accordance with the established procedure.
32. Organizes timely registration of admission, transfer and dismissal of administration employees in accordance with Labor legislation, regulations, instructions and orders of the head of administration.
33. Keeps records of the personnel of the administration employees, maintaining personal files.
34. Issuance of certificates about present and past labor activity workers.
35. Storage and filling out work books.
36. Maintaining relevant personnel documentation.
37. Preparation of materials for presenting personnel for incentives and awards.
38. Drawing up and monitoring the implementation of the vacation schedule.
39. Conducting certification of administration employees, takes part in the analysis of certification results, development of measures to implement the decisions of the certification commission.
40. Organizes the preparation of proposals for filling vacant positions and creating a reserve for nomination.
41. In charge of questions social protection of the population, carries out paperwork for nomination for awards.
42. Preparation of documents for receiving pensions, benefits, benefits.
43. In charge of issues of social protection of low-income citizens, large families, refugees, and internally displaced persons.
44. Monitors the timely introduction of changes and clarifications into household books by administration employees: inspector of the military registration table, category I specialist, clerk.
45. Organizational support for the preparation and conduct of elections and referendums on the territory of the village of Belomechetskaya.
46. Conducts work on the formation of election commissions for the preparation and conduct of elections to government bodies.
47. Providing assistance to the work of election commissions in preparing and conducting elections to bodies of representative power.
48. Preparation and execution of documents, issuing certificates to citizens of the village for drawing up contracts for the alienation of property, entering into an inheritance, processing documents for registering property, entering into an inheritance, obtaining technical passports for housing. Participation in the preparation of documents for registration of real estate transactions.
49. Registration employment contracts concluded by employees with employers - individuals.
50. Preparation and registration of contracts with employees hired by the administration and municipal institutions.
51. Is the financially responsible person (furniture and office equipment).
52. Organization of collection statistical indicators, characterizing the state of economic and social sphere municipality, and providing the specified data to the organization state power in the manner established by the Government of the Russian Federation.
53. Taking measures to ensure the settlement of internally displaced persons and their family members at a new place of residence on the territory of the village of Belomechetskaya.
54. Maintaining a register of municipal legal acts of the municipal formation of the village of Belomechetskaya.
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