Deadlines for obtaining an electronic digital signature. How to get an EDS (electronic digital signature). EDS and distribution of powers

To pass accreditation and participate in tenders on the electronic trading platform, you must do digital signature(EDS). What is it for? It is quite logical that if you apply for a competition in in electronic format, then you must sign it - this is the standard procedure for any transaction. How can the customer be sure that you really submitted an application and did not upload any "random" files? EDS in this case replaces the signature and seal of the head of the legal entity, individual entrepreneur or individual - it all depends on who is involved in the purchase.

So what is an ECP? EDS on the outside is a flash drive containing some information, inside is data that allows you to uniquely identify the signatory to whom a specific EDS key has been issued. Those who have established electronic document management with tax authorities or insurance funds have a good idea of ​​what an electronic signature is.

According to the current legislation, an electronic signature can be simple, enhanced unqualified and enhanced qualified. To participate in tenders for ETP, a signature of the last type is required - an enhanced qualified EDS. A certificate of this type of EDS can only be issued by a certification authority, since cryptoprotection mechanisms certified by the Federal Security Service of the Russian Federation must be used to produce an EDS key.

It is necessary to make an EDS to participate in tenders for ETP, as it refers to the mandatory conditions for a potential supplier to access to participate in the procurement. Without an EDS, you will not be able to be accredited by the ETP and apply for the contest you are interested in.

The meaning of using EDS in electronic auction is:

• The EDS ensures the legal force of the documents generated with the help of the ETP functionality;
• The use of EDS guarantees that the customer and participants in the competition are real legal entities, individual entrepreneurs or individuals.

How to make an EDS key

Let's list all the steps in stages:

Step 1: find the information you need

We go to the ETP website where you are going to work, and carefully read the section on EDS registration. What is there to know? You need to find out exactly two things: which EDS is needed and which certification centers the ETP recommends applying to. Why is it important? Because just the EDS key will not work on the site, you additionally need to select the scope. So, for sites where public procurement is carried out, the scope of application is "State Order", for B2B sites - "B2B-center", for ETP GPB - "ETP Gazprombank" and so on.

Step 2: choose a certification authority

Here it is best to contact the trusted certification center of the ETP, a list of such organizations can usually always be found on the ETP website. Everything is simple here, look at the list, choose centers in your city, request a price list for services - choose the appropriate option.

Step 3: sign an agreement with the center and pay the bill

At this stage, everything is standard: in order for you to be provided with a service, you must pay for it. If for this it is necessary to sign an agreement with the center for the manufacture of a key (setting up a workplace, support and additional maintenance - we choose the right one, as they say), then we sign an agreement.

Note! The cost of manufacturing an EDS usually includes: issuing the signature key itself, an annual license for CryptoPro, a key carrierRutokenand adding one or more EDS usage areas. This is the standard set. Everything else is additional services of the center.

Step 4: Submit documents to the center

The certification center makes you an EDS based on the documents provided to it. Their list differs depending on who the key is made for. For legal entities, you must provide:, TIN, PSRN, an order to appoint a head, a copy of the passport and SNILS of the person for whom the key is being made, a power of attorney for him (if the owner is not the head), an application for the production of an EDS. The list of documents must be specified in a particular center - the requirements for the composition and dates of documents may be different!

Step 5: production and issuance of EDS

The certification center checks the documents received from you, issues an EDS key and issues it to you. The kit includes the key itself, accompanying documents and software.

Step 6: setting up a workplace for working at the ETP

To participate in tenders on the ETP, you must have the key itself on the carrier (RuToken or E-Token), the CryptoPro software, the Capicom library, and also make the necessary browser settings. If you yourself or an IT specialist of your company cannot configure workplace, then for this you can apply as additional service to a certification authority.

When the workplace is set up, you can start working on the electronic trading platform.

The use is becoming more common in Russia. And this is not at all surprising, since the digital signature is in many cases more secure than the corresponding props affixed with a ballpoint pen or a seal. How is an electronic signature produced? legal entity? How to get the appropriate tool?

EDS definition

To begin with, let's define the essence of the EDS. digital signature? It is understood as the details of the document, similar to that which is affixed with a ballpoint pen on paper, but only made using special computer algorithms.

The main purpose of the digital signature is to confirm that the document is signed by a specific person. Among others useful properties, which an electronic digital signature has, is a certificate of the integrity of the document, the absence of any edits in it on the way between the sender and the recipient.

Use of digital signatures

In what areas are EDS used? Practically in the same as the usual signature: in businesses and government agencies, in communications with the participation of individuals. An EDS that meets all the necessary legal requirements is legally equivalent to a signature made with a ballpoint pen, and in some cases, a seal, if we are talking about legal entities.

The use of an electronic signature is widespread in the banking sector: for example, when authorizing in systems of the “bank-client” type, the corresponding mechanisms for the user of a financial product are activated. Using the algorithms adopted in the financial and credit organization, the client signs payment orders, makes various applications and requests.

In some cases, an EDS is regarded as even more reliable requisite than a signature made with a ballpoint pen. This is due to the fact that it is very difficult to fake it, as well as the fact that using the EDS, as we noted above, you can check whether changes have been made to the files being sent.

In the Russian Federation, universal electronic cards. With their help, citizens can perform a large number of different actions. Among them is the signing of documents on the Internet. How is this possible? In order to use this UEC function, you need to purchase a card reader - a device that can read data from a card and transfer it via special online channels. It is necessary to use a device that supports the PC / SC standard.

EDS structure

How is the EDS structured? How does the document authentication mechanism work? Very simple. An electronic signature in itself is a document attribute that can only be affixed by one person (or organization). The corresponding document flow subject has a single copy of the tool with which the EDS is set - this is the private key of the electronic signature. As a rule, no one else has it, as is the case with a unique example of a person's autograph, which he makes with a ballpoint pen. Keys are issued by specialized organizations - certification centers. They may also be accredited by the Ministry of Communications.

The EDS can be read using the public key, which, in turn, can be at the disposal of any number of people. Using this tool, the recipient of the document makes sure that it was sent and signed by a specific sender. If the public key does not recognize the digital signature, then it is affixed by the wrong person from whom the document should come.

Signing key certificate

An important element of the workflow is the certificate of the electronic signature key. It is, as a rule, an electronic data source that contains information about the sender of the files. The certificate certifies that the key owned by the person is valid. This document also contains basic information about the sender. The certificate is valid, as a rule, for 1 year from the date of issue. The corresponding element of the signature can also be revoked at the initiative of its owner, for example, if he loses control over the key or suspects that it has fallen into the wrong hands. Those documents that will be signed without a valid certificate have no legal force.

From a technological point of view, the mechanism for exchanging files when using an EDS is usually implemented within a certain software environment. That is, files are sent and received in a special format using the interface of specialized software. It can be adapted, for example, for workflow in the field of tax reporting or for exchanging files between different companies.

A universal system for receiving and sending documents has not yet been created in the Russian Federation, but such work is underway. Its successful completion will make it possible to create a software environment that, theoretically, will be able to completely replace paper documents, since every citizen, along with a personal autograph, will also be able to put an electronic signature on any documents. Actually, the development of UEC is one of the first steps in this direction.

But for now, you can set up an EDS using this card on a limited number of resources. Therefore, electronic signature verification is now carried out in different programs, and their use is carried out by agreement between the sender and recipient of documents.

It is also possible to exchange files outside the corresponding interfaces. In this case, each document can be supplemented with a text insert with a unique cipher, which is created using the private key and read by the recipient of the file using the public key. The document will be recognized if the corresponding algorithms match, and also if the certificate we mentioned above is valid.

However, the cipher in question will be created one way or another by a special program. Theoretically, of course, users can develop their own - and this will formally also be considered an EDS, but in this case there is no need to talk about a sufficient level of document management security. IN large firms it usually has special requirements. Just like in government agencies. Let us study the aspect that reflects the types of EDS depending on the level of security in more detail.

EDS security levels

It can be noted that sending documents via e-mail is also one of the options for using EDS. In this case, we are talking about using a simple electronic signature. Its "key" is the password that the sender enters. The Electronic Signature Act allows that this species EDS can be legally significant, but law enforcement practice is not always accompanied by the implementation of this scenario. And this is understandable: the password - purely theoretically - can be entered by anyone who knows it, and pretend to be the sender.

Therefore, the same law on electronic signature determines that much more secure EDS options can be involved in the workflow. Among them is an enhanced and qualified EDS. They assume that their owners have in their hands reliable electronic keys that are very difficult to forge. They can be made in the form of a special eToken keychain - in a single copy. Using this tool and a special program, a person can send signed documents to the addressee, who then, using the public key for verifying the electronic signature, will be able to verify the correct origin of the files.

Qualified Signature Specifics

What is the difference between an enhanced EDS and a qualified one? Technologically, they can be very similar and use generally similar encryption algorithms. But in the case of a qualified EDS, a certificate for it is issued by a certification center (from among those accredited by the Ministry of Communications). This type of electronic signature is considered the most secure and in most cases is equated in legal terms with the corresponding details of the document, which is put manually on paper.

In most cases, a qualified EDS is required during the interaction of businesses and individuals with government agencies, so the requirements for identifying documents in such communication scenarios can be very strict. An enhanced EDS in this case may not always satisfy them, not to mention, of course, a simple electronic signature. Accredited certifying centers, as a rule, recommend to their clients the best type of software, which is used to carry out document management using EDS.

Types of electronic signatures

So, a universal EDS capable of replacing a paper signature at any time has not yet been developed in Russia. Therefore, the tools we are considering are presented in a wide range of varieties adapted to one or another purpose of file exchange. Consider the most common types of communications that use the electronic signature of documents.

EDS required for participation are popular commercial organizations in various auctions ("Sberbank-AST", "RTS-Tender"), as well as for presence on trading floors, for example, those that are members of the ETP Association. There is an EDS adapted to work with databases on bankruptcies of legal entities and facts relating to their activities.

On the Gosuslugi.ru portal, all registered persons are also issued an electronic signature. Thus, public services can then be ordered online - there is no need to refer a paper document to one or another department. A wide range of services opens up to a citizen, you can even apply for a passport online. One of the options for the hardware implementation of the EDS for use on the Gosuslugi.ru portal is the UEC, which we mentioned above.

How to get an EDS

Due to the absence in the Russian Federation of a unified structure for issuing universal EDS, there are a large number of private firms involved in issuing electronic signatures. They are called, as we noted above, certification centers. These organizations perform the following main functions:

Register users as legally authorized subjects of work with documents when using the EDS;

Issue an electronic signature certificate;

In some cases, they provide sending and verification of documents with EDS.

Thus, if a citizen or organization needs a digital signature, they will have to go to the appropriate certification center.

Documents for obtaining an EDS

How is an electronic signature issued for a legal entity? How to get such a useful tool for business? So, the first step is to choose a certification authority. It is advisable to apply to those structures that are accredited government agencies. A list of these organizations can be found on the website of the Ministry of Communications of the Russian Federation - minsvyaz.ru.

The following main documents must be submitted to the certification center:

Extract from the Unified State Register of Legal Entities;

Certificates: on registration of a legal entity, on registration with the Federal Tax Service.

If we are talking about obtaining a personal signature for the head of the organization, the mentioned set of documents must be supplemented with a copy of the protocol on the appointment of the general director to the position. If the EDS is received by an employee who is not included in higher authorities management of the company, then you need a copy of the order on his employment, as well as a power of attorney. Naturally, you will need a passport and SNILS specialist.

As we can see, the process within which an electronic signature is issued for a legal entity is not at all complicated. How to get an EDS for an individual entrepreneur?

Very simple. You will need the following basic documents:

Extract from the USRIP;

Certificates: on registration as an individual entrepreneur and on registration with the Federal Tax Service;

Passport;

If a person who is not in the status of an individual entrepreneur, owner or representative of an LLC wants to receive an EDS, then all he needs to bring to the certification center is the TIN, passport, and also SNILS.

Obtaining an electronic signature is usually not a very long process. Many certifying centers are ready to provide an eToken key or its equivalent, as well as a guide to using an EDS within a few hours after the relevant application is made.

Practical nuances of working with EDS

We studied how an electronic signature is issued for a legal entity, how to get this tool. Let us now consider some remarkable nuances of the practical use of EDS.

So, when organizing a document flow between two or more companies, it is advisable to use the services of intermediary structures that will help companies avoid errors in file exchange, and also guarantee compliance with all legal requirements regarding these communications. Among best options execution of such agreements - the conclusion of accession agreements, which are provided for by Article 428 of the Civil Code of the Russian Federation.

When organizing the flow of documents between different organizations it is also recommended to approve the procedure for working with files in cases where the authenticity of the digital signature cannot be determined. For example, this is possible if the certificate of the electronic signature key has expired.

At the beginning of the article, we considered the classification of EDS according to the degree of security. What are the mechanisms for the correct use of simple, enhanced and qualified electronic signatures?

If a company decides to use a simple digital signature when exchanging documents with another organization, then it needs to conclude additional agreements that establish such a mechanism. The relevant agreements should reflect the rules for determining who exactly sent the document via e-mail and thereby put a simple EDS.

If we are talking about electronic trading, then the signature must be strengthened (at least) and meet the criteria adopted at the level of a particular online platform where such communications are carried out.

Reporting to government agencies should be carried out only when using a qualified electronic signature. If we are talking about establishing labor relations at a distance (the Labor Code of the Russian Federation has recently allowed this type of communication), then a qualified signature should be used in this process.

There are several stages of registration on the State Services portal, which open up different opportunities for users. One of the stages of user initiation is an electronic signature, thanks to which you can log in to personal account and order electronic services.

Initially, the electronic signature was used only by legal entities that preferred to communicate with the tax authorities electronically. It allowed to protect the documentation when sent for verification to the appropriate authorities. Later, this practice in a broad sense was adopted for individuals.

An electronic signature is a way to confirm the authenticity of a document. When creating an electronic signature are used different kinds encryption, so it may have a different appearance. This short code is then attached to the main document, which will be sent by email.

The ES is valid for a year, after which it is necessary to renew it with the purchase of a new key or certificate. Please note that the service is paid. Its specific cost depends on the conditions that are included in the contract. To date, the minimum amount of ES for individuals is 700 rubles. You can get acquainted with the tariffs on the official website of the RosIntegration certification center.

Types of electronic signature

There are 3 types of electronic signature:

• Simple;
• Unskilled;
• Qualified.

1. A simple electronic signature is often used in everyday life. It is a one time code. Users constantly encounter such data encryption, for example, when confirming a payment with bank card. To successfully complete the operation, you must enter the code that is sent to the phone number associated with the card.
2. Unqualified ES is used in electronic documents. Users rarely encounter it in ordinary life, because its registration is possible only in the control center. Using this type of electronic digital signature, you can "certify" your letters to government agencies when sending them electronically. However, the service itself has privacy restrictions.
3. A qualified electronic signature is an equal analogue of a paper signature for an individual. And in the case of legal entities, it can also replace the seal of the organization. Thanks to this variety, documents can be sent by e-mail to any authority. There is no need to personally confirm any information.

How to get an EDS for the State Services website?

To work with the State Services portal, a simple and qualified electronic signature is used. Obtaining any kind of identifier is directly related to registration on the site. However, due to the fact that these EPs are of a different nature, the procedure for obtaining will differ significantly.

Important! A qualified electronic signature has more weight than a simple one, since it opens access to all portal services. The main difference is that a simple digital signature gives access to viewing information, for example, on the amount of fines. However, only with a qualified electronic signature does the user have the opportunity to send applications for receiving services in electronic form.

Creating a simple electronic signature

A simple electronic signature is created at the first stage of user registration on the portal. This is the so-called "simplified registration", which only requires the visitor to enter certain data into the database. Everything is done remotely and does not take much time.

A simple type of signature is assigned to absolutely all users of the portal, as this happens immediately after registration.

1. If you click on the "Personal Account" button, not only the login form will appear, but under it there will be a link to the registration form, which you must select.
2. The first page contains the basic data about the user: full name, phone number, email.
3. The system automatically generates the first simple electronic signature of a new user. The code is sent either to email, or on the phone in the form of SMS. The received code must be entered in the field that opened after filling out the first registration page. This signature confirms the visitor's desire to continue creating a profile on the portal. However, despite the fact that a simple electronic signature has been generated and confirmed, its creation does not end there.
4. After entering the one-time code, there are still empty fields that need to be filled in. In addition to a permanent password, the client must provide data on documents that will confirm his identity: SNILS, passport, TIN.

Information uploaded to the service is sent for verification. And if the data on them matches the data of the common database, the client can use the resource. In fact, at this stage, the creation of a simple electronic signature is over. The user can enter the portal, view the available information.

The truncated functionality of the portal can be expanded if you complete the registration of a simple electronic signature into an unqualified one. To do this, you must personally contact the Russian Post or. You must have a passport and SNILS with you. Employees of government agencies check the compliance of documents with the ones specified in the profile settings. And if these are really your documents, a one-time code is issued, which is entered in your personal account in the profile settings. After its introduction, the State Services reveal their full potential.

Note! Registration on the State Services portal is not required if the user initially contacts the MFC to create a simple electronic signature. After that, it is enough at home to choose the entrance to SNILS.

Creation of a qualified electronic signature

A qualified electronic signature is issued on a USB flash drive at the control center. It is necessary to contact the institution that is engaged in the creation of a qualified electronic signature in your locality by phone and order an ES. After that, you must personally go to the office with a passport. There are various tariffs at which ES is created. The minimum tariff is suitable for working with the State Services portal.

Together with a flash drive that contains information about the electronic signature, the client receives software for installation on his computer, a license and a certificate. At home, you will need to install the program and insert the USB flash drive into the USB connector. In the authorization form on the State Services portal below, you must select "Login using electronic means". And then choose the path to the removable media.

What can ECP be used for?

The electronic signature on the State Services is used to open access to all the features of the site:

• Sending an application for obtaining certificates, extracts and so on;
• Payment of state duties with a 30% discount, if it is provided for by a specific service.

Additionally, an individual has the opportunity to send a tax return via the Internet. Also, EPs continue to be used by legal entities. But at the same time, it is necessary that the certificate be filled out in the name of a person authorized to work with the State Services portal from his company.

Video:

Electronic signature on the State Services portal

Good afternoon, dear readers! This article is dedicated to business owners, regardless of its size and organizational form, and ordinary citizens of our country. It will be equally useful and interesting, both for simple individual entrepreneurs and for the owners of large enterprises. commercial enterprises. What do they have in common? The answer is simple - document flow and the need to interact with various government agencies! Therefore, let's talk about a tool that will greatly simplify the movement of documentation, both within the enterprise and beyond! Today we will consider in detail how to obtain an electronic signature (EDS)!

Let's start with the essence of the electronic signature and the mechanism of its functioning, then we will consider the scope and unconditional usefulness, after which we will discuss how to obtain it for individual entrepreneurs, individual entrepreneurs and legal entities, and also talk about the necessary documents. We have collected the most complete information on how to get an EDS! By the way, if necessary, with its help you can close the IP. The article describes how to do it!

What is an electronic digital signature: the simple essence of a complex concept!

Each document at the enterprise must be signed by an authorized person. The signature gives it legal force. Modern technologies converted documents to electronic format. Which turned out to be extremely convenient! Firstly, electronic documents simplified and accelerated data exchange in the enterprise (especially with international cooperation). Secondly, the expense associated with their turnover has been reduced. Thirdly, the security of commercial information has been significantly improved. Despite the electronic format, each document must be signed, so the EDS was developed.

What is an electronic digital signature? This is an analogue of traditional painting in digital format, which is used to give legal effect to documents on electronic media. The word "analogue" should be understood as a sequence of cryptographic symbols generated randomly using special software. It is stored electronically. Usually flash drives are used.

There are two important concepts associated with ES: a certificate and a key. A certificate is a document that certifies that an electronic signature belongs to a specific person. It comes in regular and enhanced. The latter is issued only by some accredited certification centers or directly by the FSB.

The electronic signature key is the same sequence of characters. The keys are used in pairs. The first is the signature, and the second is the verification key that certifies its authenticity. For each new signed document, a new unique key is generated. It is important to understand that the information received on a flash drive in a certification center is not an ES, it is just a means for creating it.

An electronic signature has the same legal weight and effect as a paper document. Of course, if there were no violations during the application of this parameter. If a discrepancy or any deviation from the norm is detected, the document will not become valid. The use of EDS is regulated by the state with the help of two laws FZ-No. 1 and FZ-No. 63. They affect all areas of application of the signature: in civil law relations, in interaction with municipal and state bodies.

How did the idea of ​​using the EPC come about: let's remember the past!

In 1976, two American cryptographers Diffie and Hellman suggested that electronic digital signatures could be created. It was just a theory, but it resonated with the public. As a result, already in 1977, the RSA cryptographic algorithm was released, which made it possible to create the first electronic signatures. Compared to the real ones, they were very primitive, but it was at this moment that the foundation was laid for the future rapid development of the industry and the widespread distribution electronic document management.

The millennium brought significant changes. In the United States, a law was passed according to which a signature on paper was equal in legal force to an electronic one. Thus, a new rapidly growing segment of the market appeared, the volume of which, according to the forecasts of American analysts, by 2020 will amount to $30 billion.

In Russia, the first EPs began to be used only in 1994. The first law that regulated their application was adopted in 2002. However, it was distinguished by extreme vagueness of wording and ambiguity in the interpretation of terms. The law did not give an unambiguous answer to the question of how to obtain an electronic signature and use it.

In 2010, a large-scale project was developed to create a virtual environment to provide public services in electronic format, which in August of the same year was submitted for consideration to the President of the Russian Federation. One of the key areas of the project is the possibility of using EDS. The regions were obliged to create conditions for free access of individuals and legal entities to the possibilities of electronic document management, so that everyone could receive an electronic signature. Since then, the “electronic state” has been actively developing in Russia.

In 2011, the President ordered the bodies executive power switch to electronic document management within the structures. By June of the same year, all officials were provided with EDS. The program was financed from the federal budget. In 2012, electronic document management began to work in all executive authorities of the Russian Federation without exception.

After these transformations, two questions were acute. First, EP was not universal. For each goal, a new signature had to be obtained. Secondly, some crypto providers were not compatible with others, which put their clients in a difficult position. Therefore, since 2012, a global process of unification in the field of electronic document management has begun. Thanks to this, we have modern universal signatures and software.

EDS Signature: 5 Benefits and 6 Uses!

Many entrepreneurs do not yet apply in their economic activity EPC. In many ways, the reason for this is elementary ignorance of all its capabilities and advantages. Using an electronic format to sign documents, subjects entrepreneurial activity(IP, LE) receive the following benefits:

1. Documents are maximally protected from falsification.

Since the computer is very difficult to deceive. In this case, it is completely excluded human factor. After all, you can simply not notice that the signature under the document is different from the original. An electronic signature cannot be forged. This requires very large computing power, which is almost impossible to implement at the current level of development of devices, and a lot of time.

1. Optimization, acceleration and simplification of workflow.

Complete exclusion of the possibility of data leakage or loss of important papers. Any copy certified with an electronic identifier is guaranteed to be received by the addressee in the sent form: no extraordinary circumstances can cause damage to it.

1. Reduction of costs due to refusal of paper carriers.

For small firms, record keeping paper form was not burdensome, which cannot be said about large enterprises. Many of them had to rent separate premises, warehouses for storing documents for 5 years. In addition to the cost of paper, printers, ink, stationery, rent was added! In addition, depending on the field of activity, some companies could reduce costs by reducing the number of employees who were involved in documents: receiving, processing, etc. The need to recycle paper has also disappeared: for certain types organizations whose activities are related to confidential information, even this line of expenses turned out to be significant. The process of destroying documents under the EDS is a few clicks with a computer mouse.

1. The format of papers signed by ES fully complies with international requirements.
2. There is no need to obtain a separate signature to participate in bidding or submit reports to regulatory authorities.

You can get an ES, which will allow you to use it at all necessary sites.

Before proceeding to the consideration of the question of how to obtain an electronic signature, we list all the possible options for its use:

1. Internal document flow. It implies the transfer of commercial information, orders, instructions, etc. inside the company.
2. External document flow. It's about on the exchange of documents between two organizations partners in the B2B system or between an enterprise and a B2C client.
3. Submission of reports to regulatory authorities:

• Federal Tax Service,
• Pension Fund,
• social insurance fund,
• customs service,
• Rosalkogolregulirovanie,
• Rosfinmonitoring and others.

1. To gain access to the "Client-Bank" system.
2. To participate in auctions and bidding.
3. For public services:

• Website of the State Service,
• RosPatent,
• Rosreestr.

How to get an electronic signature: step by step instructions!

Having appreciated all the advantages of using an electronic signature, you have decided to get it. And, of course, faced with a natural question: how to do it? We will answer this question with a detailed step by step instructions, which will help you quickly and easily get an EDS signature!

There are 6 steps in total.

Step 1. Selecting the type of ES.

Step 2. Choosing a certification authority.

Step 3. Filling out the application.

Step 4. Payment of the invoice.

Step 5. Collecting a package of documents.

Step 6. Obtaining an EDS.

Now let's talk about each step in more detail!

Step 1. Choice of view: to each his own!

The first step to obtaining an electronic signature is choosing its type. According to federal laws distinguish the following types of EDS:

1. Simple. It encodes data about the owner of the signature, so that the recipient of the paper is convinced who the sender is. It does not protect against forgery.
2. Reinforced:

• unqualified - confirms not only the identity of the sender, but also the fact that no changes were made to the document after signing.
• qualified - the most secure signature, the legal force of which is 100% equivalent to that of an ordinary signature! It is issued only in those centers that are accredited by the FSB.

IN Lately more and more customers want to get an enhanced qualified signature, which is quite reasonable. As with any other "keys" that open access to private information or financial transactions, fraudsters of various categories hunt for EDS. Analysts believe that over the next 10 years, the first two species will simply become obsolete. The choice depends on the use of the EDS. To make it easier to make a decision, we have compiled the data in a table, it will help you make a choice and stop at a specific necessary and sufficient form.

Scope of application	Simple	Unskilled	qualified
Internal document flow	+	+	+
External document flow	+	+	+
Arbitration court	+	+	+
Website of the State Services	+	-	+
Supervisory authorities	-	-	+
Electronic auctions	-	-	+

If you are going to get an EDS signature for the convenience of reporting, you will have to apply for a qualified one. If the goal is document flow at the enterprise, then it is enough to get a simple or unqualified signature.

Step 2. Certification Authority: TOP-7 largest and most reliable companies!

A certification authority is an organization whose purpose of functioning is to generate and issue electronic digital signatures. A CA is a legal entity whose charter specifies the relevant type of activity. Their functions include:

• issuance of EDS;
• providing a public key to everyone;
• blocking the electronic signature, in the event that there is a suspicion of its unreliability;
• confirmation of the authenticity of the signature;
• mediation in case of conflict situations;
• provision of all necessary software for clients;
• technical support.

On this moment in the territory Russian Federation there are about a hundred such centers. But only seven are industry leaders:

1. EETP is the market leader electronic trading RF. The company's activities are highly diversified, which does not prevent it from occupying leading positions in each segment. In addition to organizing and conducting auctions, he is engaged in the sale of property that is not selling well, teaches the features of participation in auctions, forms and sells EDS.
2. Electronic express is the official operator of electronic document management of the Federal tax service. It has a full set of licenses (including the FSB license).
3. Taxnet - develops software for electronic document management. Including is engaged in the creation and implementation of EDS.
4. Sertum-Pro Kontur - the company deals with certificates of electronic signatures. In addition, it offers many convenient additional services for its customers, which will significantly expand the possibilities of ES.
5. Taxcom - the company specializes in external and internal document management of companies and reporting to various regulatory authorities. For this, appropriate software is being developed and electronic signatures are being created. It is on the list of official data operators from cash registers.
6. Tenzor is a giant in the world of document management in telecommunications networks. It provides a full range of services: from the development of complexes for automating the workflow at enterprises to the creation and implementation of electronic signatures.
7. National certification center - develops and sells various EDS certificates, offers customers software for generating and submitting reports to all government agencies.

Choose a CA depending on your capabilities and location. It is important to check whether there is a point of issue of ready-made electronic signatures in your city. This is fairly easy to find out by visiting the official websites of the companies.

If for some reason you are not satisfied with the centers from our TOP-7 list, then you can use the services of other companies. A complete list of accredited CAs can be found on the website www.minsvyaz.ru in the "Important" section.

Step 3. How to get an electronic signature: fill out an application!

The choice is made, now you know exactly what you want, so it's time to apply to the certification center. This can be done in two ways: by visiting the company's office or by filling out an application on its website.

Sending an application remotely will save you from a personal visit. The application contains a minimum of information: full name, contact phone number and e-mail. Within an hour after sending, an employee of the CA will call you back and clarify the necessary data. In addition, he will answer all the questions that interest you and advise which type of EDS to choose for your case.

Step 4. Paying the bill: money in advance!

You will have to pay for the service before you receive it. That is, immediately after the application is accepted and the details are agreed with the client, an invoice will be issued in his name. The cost of an EDS varies depending on the company you applied to, the region of residence and the type of signature. It includes:

• generating a signature key certificate,
• software necessary for creating, signing and sending documents,
• customer technical support.

The minimum price is about 1500 rubles. The average is 5,000 - 7,000 rubles. The cost of one ES may be lower than 1,500 rubles, only if signatures are ordered for a large number of employees of one enterprise.

Step 5. Documents for obtaining an EDS: we form a package!

When forming a package of documents, it is essential which subject civil law acts as a customer: an individual, a legal entity or an individual entrepreneur. Therefore, we will consider documents for obtaining an EDS separately for each category.

Individuals must provide:

• statement,
• passport plus copies
• individual taxpayer number,
• SNILS.
• Receipt of payment.

Submit documents to the CA confidant the recipient of the electronic signature. To do this, you need to issue a power of attorney.

For getting EDS legal person will have to prepare:

1. Statement.
2. Two certificates of state registration: with OGRN and TIN.
3. Extract from the register of legal entities. Important! The extract must be "fresh". Each certification authority has its own requirements for this.
4. Passport plus a copy of the person who will use the ES.
5. SNILS of the employee who will use the EDS.
6. If the signature is issued for the director, then you need to attach an order of appointment.
7. For employees who are lower in the hierarchical ladder of the company, you will have to issue a power of attorney for the right to use the EPC.
8. Receipt of payment.

Documents for obtaining an EDS by individual entrepreneurs:

1. Statement.
2. Registration certificate with OGRNIP number.
3. Certificate with TIN.
4. Extract from the register of entrepreneurs, issued no earlier than 6 months ago, or a copy certified by a notary.
5. Passport.
6. SNILS.
7. Receipt of payment.

Confidant individual entrepreneur can pick up an electronic digital signature in the presence of a power of attorney and a passport. When submitting an application in electronic form, documents are sent to the CA by mail, and during a personal visit, they are submitted simultaneously with the application.

Step 6. Getting a digital signature: the finish line!

Documents can be obtained at numerous points of issue, which are located throughout the country. Information about them can be found on the official website of the UC. Usually, the term for obtaining a signature does not exceed two to three days.

Delay is possible only on the part of the customer who did not pay for the services of the certification center in time or did not collect all Required documents. Please note that you need to get an extract from the unified state register of individual entrepreneurs or legal entities on time, since this process takes 5 working days! Some CAs provide the service of urgent issuance of EDS. Then the whole procedure takes about one hour. Now you know how to get an electronic signature.

Important! The EP is valid for one year from the date of its receipt. After this period, it will need to be renewed or a new one obtained.

Do-it-yourself digital signature: the impossible is possible!

In fact, creating an electronic signature on your own is quite realistic. If you have the appropriate education, you can thoroughly understand what an electronic digital signature is and stock up with invincible enthusiasm. True, we should not forget that we will not only have to generate a cryptographic sequence, we also need to develop and write the appropriate software. A natural question arises: why do this? Moreover, the market is replete with ready-made solutions! For large companies it is also not profitable to “mess around” with the independent development of an electronic signature, since you will have to hire a staff of new employees in the IT department. And in the article

An electronic signature (hereinafter referred to as ES) is complete list details of a document created in an electronic version, obtained by cryptographic transformation of the available information using a special key, which makes it possible to check the absence of errors in the provision of data.

Receiving algorithm

Choosing a certification authority

The whole range of points certifying such a signature, available around the clock on the site above. All you have to do is visit the community web page and find the relevant subsection.

The program is adapted for a user who owns any spreadsheet editor, one of which is LLC Center for Identification of Technologies and Communications. The center provides quality services and an online service based on the use of the most advanced technologies with high speed providing services at affordable rates.

The next stage is the procedure for compiling and competently filling out an application for the manufacture of an ES sample. This can be done both on the official website www.iecp.ru, and in absentia.

IN electronic application you need to specify your full name, email address, phone number and a phrase explaining the purpose of the document (issuing an electronic signature).

The next step is to enter the alphabetic characters located on the left side of the central main field, after which the request should be registered.

Bill payment

Everything is very simple here - you only need deposit the appropriate amount of money on the account and send a receipt, confirming the payment made, to the certifying company.

Submission of documents to the CA

Upon submission and registration of the corresponding application for the production of a key certificate to the organization, the applicant is obliged to collect all the necessary papers, and then submit them to the CA.

Documents for obtaining an EDS

Any person can purchase keys, regardless of the method of registration of his economic activity. The only requirement is to prepare a complete package of documents, regulated by the regulatory legal acts of the Russian legislation.

Individual entrepreneurs

Individual entrepreneurs are required to prepare following papers:

Along with the papers, an electronic storage medium should also be provided in an amount corresponding to the number of ordered keys. If it will be issued to the principal, clean envelopes will be required. They need as many as keys will be received.

Legal entities

In case of registration you will need:

• registration card of a legal entity - 2 copies;
• addition to the second section of the card - according to the number of electronic keys;
• the original of the Charter, Regulations or copies thereof, notarized;
• legal documents confirming the conduct of activities by a legal business entity;
• applicant's passport - a copy;
• RNUKPN - a copy, if not, then the pages of the passport confirming this fact;
• pure media.

How the electronic signature works, you can learn from this video.

Individuals

• registration card of an individual;
• the first two pages of the passport (copy) certified by the applicant;
• two copies of RNUKPN.

If the EP will be received by a person who is an employee ( Chief Accountant or a leading economist of the organization), an agreement on labor activity at this enterprise and supplement No. 2 of the registration card.

Benefits of using

An electronic digital signature has a number of undeniable advantages:

• absolute confidentiality - it will absolutely indicate the author's uniqueness, it cannot be copied, forged on another document, made changes;
• profitability - taxpayers have been reduced several times;
• does not imply the maintenance in the staff of the organization of specialists with knowledge of compiling electronic form reporting;
• the priority right to submit reporting documents in comparison with organizations that do not have keys;
• saving time and physical resources that will inevitably be spent on visits to tax office during the reporting period;
• the possibility of submitting data on the last day of the established time limit;
• conducting mathematical control of possible errors;
• prompt updating of information on the subject of innovations, additions and changes in the tax code;
• prompt receipt of an extract on budgetary operations and obligations;
• timely delivery of reporting information and its confirmation;
• timely informing about tax payments and budget collections.

The legislative framework

Legal support, enabling widespread use, begins in 2000, when a law was ratified on the possibility of using an electronic version of a signature in the Russian Federation in the course of conducting business and economic activities.

At the beginning of 2011, a law was adopted that regulates civil and legal relations at the time of concluding transactions, providing services and performing other types of actions.

Regulatory document competently regulates the procedure for the use of electronic keys, their verification and control of the activities of the centers involved in their production.

EDS cost

The cost of the service is based on following factors:

• the location where the natural or legal person is registered;
• version of the signature and the intended scope of its further application according to the type of activity of the business entity;
• general price state policy.

At the moment, the approximate average cost of one type of signature varies from 5 to 20 thousand rubles.

It is undesirable for the owner of an electronic certificate to tell anyone the code combination of the prescribed characters, since in the future this can provoke a lot of unpleasant moments.

Production time and validity

The period during which an electronic certificate will be issued to an entrepreneur is determined by the following factors:

• availability of all necessary paperwork;
• the level of employment of a particular center providing such a service;
• mode of operation of intermediaries.

The period of manufacture can be conditionally classified into two kinds:

• urgent;
• perpetual.

In the first case, you can manage to do everything on a turnkey basis in a couple of days. In the second, it will take about three weeks to manufacture from the moment when all the necessary documents are submitted to the organization that manufactures the keys.

Before proceeding with the execution of the order, the registration center must draw up and sign bilaterally an appropriate service agreement, which will specify the cost and terms of producing an electronic signature, as well as penalties for non-compliance with them.

Complete with the key, the customer will receive a special certificate. It can be in both paper and electronic form. This document is a direct proof of the specific ownership of the key this client. It is equivalent to the passport of a participant in the commodity and financial circulation of capital.

The period during which the certificate is recognized as valid is one year from the date of its receipt. During the entire period of validity, its owner is entitled to sign any with its help. After this period, such signature legally invalidated and is declared invalid.

You can extend the period by certificate renewal. It is advisable to do this in advance so as not to limit yourself in the possibility of full-fledged activities, reporting to the tax authorities and other public services. According to the law, the customer is given one month from the date of termination of its validity to renew the certificate.

What does an electronic signature look like?

Depending on the specifics of the document flow, the ES has individual option protection. It might look like:

1. Symbol combination- it can be numbers or letters that seem random at first glance. In fact, they contain a certain code cipher, which is written in the certificate.
2. Graphic signature- looks like a simple “sticker”, like the seal of an organization or a sample signature of an authorized person. It is used not only as a protection, but as an option for transmitting information. A person who approves documents in this way can send a verbal addition to the recipient. On paper, it looks like a simple visa with a stamp.
3. invisible signature- the ideal option that guarantees 100% protection. A person for whom it is not intended will not be able to see it, and therefore copy it.

Verification and pin code

Signature verification is a step-by-step process. Initially, the addressee, using an accessible code computer program, conducts fingerprint decoding and then takes the original print. The second stage is the calculation of the impression using the program function of the received document.

During the verification process, comparative analysis received version and source. The result of testing is one of the answer options “correct / incorrect”.

If at the time of sending the document even minor changes were registered, the fake will be found out immediately.

The pin code, as an additional degree of protection, is established by the organization that develops the key and issues the confirmation certificate. The combination has restrictions on the number of inputs, after which the carrier is automatically blocked. Unlocking is carried out in the conditions of the Certification Center.

FAQ

The most common questions that come up during use are:

• whether the use is legal;
• what is needed to use the EP;
• whether an individual CA is needed;
• how to check the electronic signature.

How and when an electronic signature is issued - find out from the video.