This guide will be a logical continuation of our popular article.
Judging by Yandex Metrica data, the topic is in demand today. Search phrase “how to write thank you letter" is in fourth place among all queries leading to the Studio website. Why is this happening?
Most likely, this is due to the economic crisis that the business is facing. Direct frontal advertising is not affordable for many people these days. Instead, guerrilla marketing techniques are used, combined with deep work to retain customers and stimulate repeat sales.
A thank you letter is an excellent tool that, in skillful hands, builds strong and loyal relationships with the target audience.
What we will talk about: we will analyze typical and atypical examples of thank you letters, analyze common mistakes and learn how to use Thank You Letters not only to increase loyalty, but also for repeat sales.
Boring thanks
After scrolling through sample thank you letters on Google, we were frankly bored at first. But after boredom came interest, we felt like Columbus, who unexpectedly discovered America.
The point is, while 99% of companies in Ukraine and Russia compete in creating boring thank you letters, you can outdo them all at once and stand out with the help of a noticeable, warm and selling Thank You Letter.
Let's go in order.
Among the samples of letters of gratitude that are freely available, we found two types of documents: a letter in the form of a formal letter with graphic frames and dry text on A4 paper with a seal and details. Both of these types suffer from the same mistakes. Although, the word “error” is probably inappropriate here. Let's call them roughnesses:
- The title is “Letter of Thanks.” We have talked more than once about the need to move away from this pattern. The reason was argued using an example. What should I use instead of this phrase? For example, a warm “Thank you” or a friendly “Dear Pyotr Sergeevich.”
- Dear _______ . The gap, which is then filled in by hand, indicates the widespread nature of this gratitude. And this is not the same coat. And the word “respected” is quite boring. That's right, it's acceptable and commonly used. But we want to reach our addressee, and not become one of...
- “We hope for further cooperation” - this phrase was found in half of all Thank You Letters that we had the opportunity to analyze. The purpose of a thank you letter is to thank, not to hint at your desire to continue working. An invitation to “further cooperation” can be much more effective. We'll show you exactly how.
- “Provide”, “for rendered”, “allow”, “personal contribution”, “fruitful”, “express” - the impression is that all the letters of gratitude in the CIS are written by the same person. Run away from this bureaucracy. Be real.
The result is: most Thank You Letters look the same as examples of proposals for cooperation, that is, official, formulaic, boring. They have no emotion or humanity. Although real gratitude should contain all these qualities. We invite you to get away from the dullness and Soviet solemnity.
Letters of gratitude: analysis of six samples
In this part of the article, we will analyze several versions of the Thank You Letter and pay attention to what can be improved. At the end, we will provide you with the most optimal, in our opinion, sample that can serve as a standard.
Sample No. 1
Let's start with this letter. What strains the eye here:
- title,
- clericalism,
- “We + Our” style,
- hope for cooperation,
- lack of details, names.
On the one hand, they thank you, and on the other, they sincerely rejoice at their achievements. This document can safely be called: “Self-praising letter.”
Sample No. 2
Here is an example of a typical thank you letter, in which the line “development of an interactive multi-media presentation” can be replaced, say, with “design of a residential building” or “design of office furniture.”
What we're getting at: the letter lacks specifics. Those special facts that can be emphasized in the work of the studio. This isn't a huge mistake, but not doing so will help your Thank You Letter feel more personal and valuable. As in the following example.
Sample No. 3
It is clear that the letter was written from heart to heart, without boring templates. This text is pleasant to read. He is personal, humane, but at the same time confident. There is no ingratiation in him.
I’m also pleased with the branded design and the absence of frames a la a school letter in geometry.
Sample No. 4
We are getting closer and closer to our favorite. We admit that searching for the samples below took some time. It was difficult to find pearls in the dump of frame-ceremonial blanks.
The design of this letter may not be perfect. But it clearly shows the desire to emphasize the importance of the addressee and add humanity to the document. Pay attention to the non-standard heading, to the handwritten (even computer) font, to the sincere wishes of success and prosperity.
It is clear that Alla Nikolaevna is truly grateful to Pavel Vladimirovich, does not require him to continue cooperation, but simply wishes him happiness.
Sample No. 5
For original and humane letters of gratitude I had to go to the “burzhunet”. Look at Western Thank You Letters, you will immediately feel the difference: our dull, formulaic sovietness is not there. Business owners are trying to stand out and sincerely express gratitude to their partners (clients, contractors, performers).
Take a look at this sample. He is human and alive. And in addition to sincere gratitude, it contains a proposal for further cooperation. Without any “we hope... let me express...”.
« Dear Monty! Thank you so much for everything! I really appreciate everything you have done to help me with last minute. Please forward the files when you have the opportunity. I will try to complete this project by October. And will definitely need your services again! Good luck! Mia."
Sample No. 6
On this moment this is our favorite. The original format is in the form of a card on thick cardboard, human text, handwritten and a call for further cooperation.
Pay attention to the design of the card - apparently, it was specially created for such letters. It indicates email address sender, the name of his company. Why don't you prepare a series of such postcards? On one side there is a nice drawing or photograph related to the business, on the other there is space for handwritten text.
The card does not evoke a feeling of artificial officialdom. She is real, alive, like a postcard from her best friend.
Translation: " Dear Mr. Kinkard. I am writing to thank you for your excellent work. It was great working with you! I look forward to seeing you soon. Thanks for the great job. WITH Best wishes, Mr Daveberts».
Don’t forget that a thank you letter can be accompanied by:
- business proposal;
- a gift ( personal discount, bonus);
- an invitation (to a meeting, on a social network, to an event).
Stand out, be real and alive! And your Thank You Letters will definitely bring additional profit.
Many employers need to write a correct thank you letter to an employee, choose the form of the letter and write a text of gratitude for Good work for working employees of the company, thank specialists retiring or leaving the organization.
Gratitude is a word that denotes a person’s readiness to give goodness or goodness.
When a manager thanks his subordinate, he gives him warm and kind words for the achievements in his work that he would like to note in his address.
IN modern practice Companies are actively developing a tradition of preparing and presenting a letter of gratitude to an employee of the organization for good work.
What is a thank you letter
A letter of gratitude is a form of official recognition of an employee’s achievements and professionalism, an assessment of his contribution to the development of the organization.
This form of expressing gratitude is one of the effective methods of motivating staff, which can affect:
- increasing employee loyalty to the organization;
- desire to work efficiently and achieve new results;
- increasing internal professional status among colleagues and subordinates;
- growth of personal self-esteem.
If the letter is presented in the presence of colleagues, in an atmosphere of special solemnity, its value in the eyes of the employee increases.
If this were so, then there would be no cases of specialists being dismissed from companies due to the fact that their work results were not recognized or were not appreciated by their immediate supervisor.
Employees often listen to criticism, comments about the quality or speed of work, and when tasks are performed perfectly, they only hear a meager “Thank you.”
By receiving gratitude, formalized in the form of an official document, the specialist’s need for recognition of professionalism is satisfied, increasing his loyalty to the employer.
When to Write Thank You Letters
Letters of gratitude to employees can be created for various reasons.
Most often they are compiled in the following cases:
- Reward for special achievements at work.
- An anniversary or birthday of the company, where the best employees and personnel who have worked in the company for a long time are rewarded.
- Specialist's birthday.
- Professional holidays.
- Completion by employee professional career in connection with reaching retirement age.
- Dismissal of a specialist from the company at his own request.
Important! Encouraging staff with a thank you letter should be used on significant occasions. Using this form of incentive too often will quickly become worthless, since it will be easy to receive gratitude.
Who should write thank you notes?
As a rule, the following are involved in writing the text:
- heads of services and departments;
- HR specialists;
- staff of the protocol service, if there is one in the organization.
In some cases, the top officials of the organization or the CEO may write words of gratitude to the best employees, but this is a rather rare occurrence.
For example, if an employee is thanked by the team of the entire company, then the following options are used: “On behalf of our organization..”, “On behalf of the entire team...”.
If gratitude is expressed by management, you can use the following language: “The management of the company “Company Name” thanks you/expresses gratitude...”
If the manager thanks the specialist, then in this case the following phrases are applicable: “Thank you...”, “I bring you my gratitude...”, “I express my gratitude to you...”
But no matter who creates the thank you letter, it is usually signed.
How to write a thank you letter
There is no single approved form for creation.
But since this is an official business document, when preparing and executing it you should take into account general rules, set for business documents.
Rules for writing a letter
To format a letter, you can choose either a special ready-made printed form designed for these purposes, or a standard form of the organization.
The company can also independently develop its own form to express gratitude to its employees.
Ready-made letterheads produced by printing can be made in different styles. Let us give an example of a strict and solemn form of the form.
In terms of writing and formatting the text, you should adhere to several classic rules used for drawing up a business document.
- The letter must fit on one A4 page.
- The style of writing the text is formal and businesslike.
- The inclusion of vernacular language in the text is not permitted.
- Spelling and punctuation errors are unacceptable.
As a rule, the form with the text is printed on a computer. But in some cases, handwritten thanks are used.
If a specialist is given a letter written in his own hand by the director of the company, this will emphasize the manager’s special attention to the person of the subordinate.
Letter structure
The structure of a thank you letter to an employee includes several main sections.
Some of them have less stringent requirements than other forms of business letters.
- A header indicating the addressee, the section is optional and can be skipped completely.
- Address to the employee to whom words of gratitude are addressed.
- Main section.
- Conclusion with the title of the position, full name and signature of the head, organization.
Before the main text, the title of the document is placed in the center of the sheet “Letter of Thanks” and an address to the employee.
As a rule, a standard address formula is used, for example: “Dear Tatyana Alexandrovna.”
The following addresses are not welcome: “Dear...”, “Incomparable” and other similar options that are inappropriate for preparing official business papers.
The main text most often includes two main parts:
- actual words of gratitude;
- wishes to the specialist.
Although for this type of message you select formal business style, it is in this document that deviations are allowed, since words of praise that have an emotional positive connotation are used.
To make the text more emotional, adjectives are used that emphasize the high level of achievements or the quality of the results obtained: “ effective solution", "successful result", "fruitful cooperation", "best example".
In order for gratitude to be truly pleasant, you must:
- abandon the standard hackneyed stereotypical phrases;
- try to avoid pretentious eulogies;
- write about those achievements and advantages of a specialist that exist in reality and are not common to any employee of the company;
- be sincere.
Important! When creating the text for a thank you letter to an employee, you need to focus on the reason for which it is being created, since depending on it, the content of the main part of the message may change.
Features of the text of a thank you letter to the best employee
Such letters are created if the employee:
- achieved high professional results;
- organized or held an event that is important for the development of the enterprise;
- is an innovator who improves the performance of a department or the entire organization as a whole;
- developed or implemented a project that allowed the company to significantly improve its position in the market or gain additional profit.
The body of the letter should contain a link to the specific result for which gratitude is provided.
Let us give examples of possible wording of the main part of the text.
“Thanks to your suggestions and expert assessment, we were able to improve production processes and increase overall productivity by 20%.”
"Your proposals for reorganization production processes, changes in technological maps allowed us to improve the quality of the product produced and increase production volume by 15%.”
Letter of gratitude to an employee for many years of work
This type of thank you message is very important because it emphasizes the importance for the company of specialists who show their loyalty to the company not in words, but in deeds.
In this regard, the text should focus on the employee’s commitment to the goals of the organization and the results achieved over a long period of work.
As a rule, the letter is addressed to specialists who have worked in the organization for more than 5 years.
For such a letter the following wording can be used:
“Thank you for your many years of work in our organization. Thanks to your knowledge and skills, we were able to solve more than one complex problem related to the organization of production. Over the years of working together with you, we have managed to assemble a team of like-minded people, in which you are the undisputed leader and an example for other employees.”
Thank you letter upon dismissal of an employee
Drawing up for a retiring employee is an important document for the resigning employee.
Having gratitude from the employer will help him confirm his performance in his previous job.
When preparing this type of letter, it is important to focus on the results achieved by the employee over the entire period of work, and, if possible, point out the specialist’s special achievements in completing the assigned tasks.
For example, this could be done like this:
“Thank you for our productive cooperation over the past 3 years. During your work, a sales department was created that fulfills the required planned indicators. Thanks to your professionalism, your ideas, we have a well-formed base regular customers And high quality their services. Even though you are leaving our company, I sincerely look forward to maintaining professional contacts with you".
Thank you letter upon employee retirement
A special feature of the situation of expressing gratitude to a specialist retiring is that for him, working in an organization is the final stage of an active professional career.
He may no longer have the opportunity to obtain such a document from his employer. It is necessary to thank the employee for his achievements in a particular workplace and note his personal qualities.
For example, in the case of an employee retiring, this could be done as follows.
“We express our gratitude to you for working together for more than five years. Your enthusiasm and ability to create a favorable working atmosphere in a team is an example for many managers of our company. Thanks to your professionalism and ability to fulfill the tasks of a mentor, young specialists quickly adapted to their first job and received invaluable recommendations and guidance from you. Thank you for your contribution to the development of our company!”
Letter No. 1
Dear Vasily Evgenievich,
The management of the Science exhibition center thanks you for your efficiency in carrying out repair and construction work.
We are completely satisfied with the result of our cooperation, and in the future, if there is a need for repairs, construction work or reconstruction of facilities, we will only contact your company.
Sincerely,
Alexander Viktorovich
Letter No. 2
Dear Vasily Evgenievich,
The team of Innovation LLC expresses gratitude to you and the employees of your company for carrying out the reconstruction of the Science exhibition center, which is located at: Moscow, Rozhdestvensky Boulevard, 28.
The work was completed on time and in strict accordance with the customer's requirements. We are pleased to cooperate with you, and if necessary, we will contact you again.
Sincerely,
Alexander Viktorovich
Letter No. 3
Dear Vasily Evgenievich,
We thank you and your company for the renovation of orphanage No. 1 in Petropavlovsk-Kamchatsky. Thanks to your professionalism and efficiency, all buildings of the orphanage are now ready for occupancy.
The management and staff of Orphanage No. 1 expresses their sincere gratitude to you and wishes you professional prosperity.
Sincerely,
Alexander Viktorovich
Letter No. 4
Dear Vasily Evgenievich,
The team of Innovation LLC thanks you for your help in organizing the renovation of the Science exhibition center, restoration of communication lines and landscaping of the adjacent park area.
Cooperation with you left us with the most pleasant impressions. We would like to note your professional approach to work, efficiency and willingness to listen to the customer’s opinion.
We hope that in the future we will still be able to work on joint projects.
Sincerely,
Alexander Viktorovich
Letter No. 5
Dear Vasily Evgenievich,
The company "24Master" LLC carried out repair work in the "Star" business center in Moscow at the address: st. Mayakovsky, 78.
The management of the Star business center positively assessed the work you did, noting that the contractor completed the task efficiently and quickly, using Newest technologies and materials.
We thank you for your cooperation, wish you prosperity and believe that we will be lucky enough to work with you on joint projects more than once.
Sincerely,
Alexander Viktorovich
Letter No. 6
Dear Vasily Evgenievich,
The administration of the Science exhibition center expresses gratitude to the company 24Master LLC for the construction and installation work performed. We would like to note your professionalism, ability to act in accordance with the contract and desire to perform work in accordance with the customer’s requirements. It was a pleasure for us to cooperate with you and your subordinates.
In the future, whenever we have a need for services construction company, we will only contact you!
Sincerely,
Alexander Viktorovich
Letter No. 7
Dear Vasily Evgenievich,
Innovation LLC has been cooperating with 24master LLC for five years. During this time, we managed to complete dozens of joint projects, carry out construction and repair work. We would like to express our sincere gratitude to you for your professional approach to work, the quality of services provided, the ability to coordinate the work of contractors and reliable partnership.
Sincerely,
Alexander Viktorovich
Letter No. 8
Dear Vasily Evgenievich,
The team of Innovation LLC thanks you for your reliability and responsibility while working on joint project. Cooperation with you left us with the most pleasant impressions. Every employee of our company notes your professional approach to business, good technical potential and ability to build a dialogue with the customer.
We will be glad to further cooperate with you!
Sincerely,
Alexander Viktorovich
Letter No. 9
Dear Vasily Evgenievich,
The administration of the Science exhibition center thanks you for hosting installation work on our territory. We are glad that we chose your company as a contractor, because... The result you achieved exceeded all our expectations.
Sincerely,
Alexander Viktorovich
Letter No. 10
On behalf of the Science LLC team, we thank you and your company 24master LLC for their professionalism and efficiency during the repair and construction work.
It was only thanks to your efforts that we completed the construction of the facility on time. We would also like to note the sociability and friendliness of your employees.
Sincerely,
Alexander Viktorovich
Letter No. 11
Dear Vasily Evgenievich,
The company 24Master LLC provided installation services at the Science exhibition center, which is located in Moscow at 28 Rozhdestvensky Boulevard.
We hasten to thank you for the work done. Your participation in the project allowed us to increase our production capacity.
Sincerely,
Alexander Viktorovich
Letter No. 12
Dear Vasily Evgenievich,
Administration of the exhibition center "Science" represented by general director Valentin Dmitrievich Kolesnik expresses gratitude to the company “24Master” LLC for carrying out repair and construction work.
Thank you for your efficiency, diligence and hard work. The specialists of our company noted your professionalism and the quality of technical equipment.
We wish your company prosperity!
Sincerely,
Alexander Viktorovich
Letter No. 13
Dear Vasily Evgenievich,
24Master LLC expresses gratitude for assistance in purchasing building materials and delivery of technical equipment. Only thanks to your participation we were able to complete the current project on time.
We note that the product you provided meets the highest requirements and all necessary standards.
Sincerely,
Alexander Viktorovich
Letter No. 14
Dear Vasily Evgenievich,
The team of Innovation LLC expresses gratitude to the team of 24Master LLC for the efficiency and professionalism shown during the implementation overhaul residential building, which is located in the city of Voronezh at the address: st. Matrosskaya, 15.
We wish your company prosperity and prosperity!
Sincerely,
Alexander Viktorovich
Letter No. 15
Dear Vasily Evgenievich,
The administration of the Science exhibition center expresses gratitude to the company 24Master LLC for the improvement of the adjacent territory.
You know how to take a responsible approach to solving work issues, acting promptly and harmoniously. The employees of your company are distinguished by a high level of professionalism and friendliness.
Thank you for your pleasant cooperation!
Sincerely,
Alexander Viktorovich
Letter No. 16
Dear Vasily Evgenievich,
Fitness center "Zdorovye", which is located in Voronezh at the address: Gvardeysky Boulevard, 25, thanks the company "24Master" LLC for the construction of a new building.
You've taken on the whole spectrum necessary work: starting from the design stage and finishing the interior decoration of the room. Since the management decided not to stop the activity of the fitness center, your specialists were limited in time and capabilities.
However, we hasten to please you - the management of the Zdorovye fitness center noted your work at the highest level. We were pleasantly surprised by the professionalism and efficiency of your employees.
Thank you for your work!
Sincerely,
Alexander Viktorovich
Letter No. 17
Dear Vasily Evgenievich,
The management of the fitness center “Health”, located at the address: Voronezh, Gvardeysky Boulevard, 25, expresses gratitude to your company for the qualified performance of routine repairs. All work was completed strictly on time and in accordance with the specified requirements.
Sincerely,
Alexander Viktorovich
Letter No. 18
Dear Vasily Evgenievich,
The administration of the Science exhibition center expresses gratitude to the company 24Master LLC for performing the following work:
- interior decoration;
- conducting communications;
- improvement of the surrounding area.
Your company performed the work in accordance with contractual obligations.
Sincerely,
Alexander Viktorovich
Letter No. 19
Dear Vasily Evgenievich,
The team of Innovation LLC thanks the company 24master, headed by you, for carrying out cosmetic repairs at the Science exhibition center. The services you provided were performed at a high professional level and in accordance with customer requirements.
Sincerely,
Alexander Viktorovich
Letter No. 20
Dear Vasily Evgenievich,
We thank the team of the Innovation company, which took on the responsibility to design and develop the design for the new hall of the Science exhibition center.
Thanks to your professionalism and creative approach to performing work, the Science exhibition center has become the best platform for presentations and scientific conferences in Moscow.
We wish you prosperity!
Sincerely,
Alexander Viktorovich
Letter No. 21
Dear Vasily Evgenievich,
Individual entrepreneur Maxim Leonidovich Voznesensky thanks the 24Master company for the conscientious and high-quality repair work in the office, which is located at the address: Nizhny Novgorod, st. Republican, 55.
Sincerely,
Maxim Leonidovich
Letter No. 22
Dear Vasily Evgenievich,
The management of the “Everything Affordable” store thanks LLC 24Master, and especially its general director Vasily Evgenievich Sinichkin for carrying out major repairs in the store premises.
We wish your business prosperity and look forward to new cooperation!
Sincerely,
Alexander Viktorovich
Letter No. 23
Dear Vasily Evgenievich,
Innovation LLC thanks 24Master LLC for agreeing to assume the obligations of the general contractor at the Science exhibition center site, which is located at Rozhdestvensky Boulevard, 28.
Thanks to the high level of professionalism of your employees, high-quality technical equipment and sensitive listening to the opinions and requirements of the customer, we were able to complete the construction of the facility within the time period specified in the contract.
Sincerely,
Alexander Viktorovich
Letter No. 24
Dear Vasily Evgenievich,
24master LLC, represented by General Director Alexander Viktorovich Karpenko, thanks Innovation LLC for providing technical equipment to carry out work on the improvement of the central city park of Voronezh.
Thanks to your responsiveness, our city has acquired another attraction, which, moreover, will become a favorite vacation spot for citizens.
Sincerely,
Alexander Viktorovich
Letter No. 25
Dear Evgeniy Vasilievich,
The shelter for homeless animals "Mercy" thanks you and the entire team of the company "24Master" LLC for providing building materials and assistance in organizing enclosures for animals.
Your kindness has made our world a little kinder and better. We wish prosperity to you, your team and your entire family.
We hope for further mutual assistance.
Sincerely,
Alexander Viktorovich
Letter No. 26
Dear Evgeniy Vasilevich,
The administration of the city of Voronezh expresses gratitude to the company “24Master” LLC for its assistance in carrying out major repairs of hostel No. 8, which is located at the address: st. Republican, 7.
Your work complies with standards and GOSTs, and also meets all customer requirements. We would like to note that we were pleasantly surprised by the high qualifications and friendliness of your staff. Employees of 24master LLC promptly resolved all issues that arose, worked diligently and kept order during the work.
Now hostel No. 8 has been put into operation and this happened thanks to your merits.
Sincerely,
Alexander Viktorovich
Letter No. 27
Dear Vasily Evgenievich,
Innovation LLC thanks 24Master LLC for the high-quality construction and installation work that was carried out in hostel No. 8 in the city of Voronezh.
Thanks to your professional approach to work, the delivery of the project took place on schedule.
We are pleased with the professionalism and speed of work of the employees of 24Master LLC and in the future we intend to invite you to joint projects.
Sincerely,
Alexander Viktorovich
Letter No. 28
Dear Vasily Evgenievich,
We express our gratitude to the company Innovation LLC for the reconstruction of the factory workshop, which is located in the city of Voronezh at the address: st. Mashinostroiteley, 15.
Cooperation with your company has left us with only the most pleasant impressions. The work was completed strictly on time using high-quality materials and technical equipment.
It's a pleasure to deal with real professionals!
Sincerely,
Alexander Viktorovich
Letter No. 29
Dear Vasily Evgenievich,
Innovation LLC thanks you and the 24Master LLC company for the construction of the Zvezdochki children's health complex.
Thanks to your efficiency, the project has already been put into operation. We would like to note that the work performed by you is of particular quality and reliability. You took into account absolutely all the wishes of the customer and even exceeded the expectations placed on you.
We wish your business rapid development!
Sincerely,
Alexander Viktorovich
Letter No. 30
Dear Vasily Evgenievich,
We hasten to express our gratitude to you and the employees of your company Innovation LLC. You were able to fulfill your obligations with limited time and funds.
Your work is distinguished by coherence, professionalism and creativity. We will be happy to cooperate with you in the future.
Best regards, Alexander Viktorovich
General Director of the Science Exhibition Center
One of the intangible ways to recognize the merits of an employee is to express gratitude to him. This procedure has its own characteristics - from the application and issuance of an order for encouragement to recording in work book. For what achievements employees are praised and how to write gratitude for good work (sample), you will learn from the material.
In what cases is it appropriate?
Art. 191 Labor Code of the Russian Federation provides for the right of the employer to reward employees for good work, achievement of high results or other merits. The company establishes the list of achievements for which one can be praised independently, for example, in the regulations on remuneration or regulations on incentives. This list may include:
- achieving high production results or exceeding the plan;
- successful participation in events to promote manufactured products (exhibitions and sales, conferences, presentation seminars);
- high productivity due to rationalization solutions or process improvements;
- any other outstanding labor merits and achievements.
Please note that gratitude for cooperation can also be extended to employees of other organizations. For example, by sending a thank you letter to the company. If you want to clarify the names of those people who distinguished themselves, you can send a petition to their employer indicating the reasons for the promotion. An example of such a document is below.
How to apply
It is up to his immediate superior to decide whether to reward an employee or not. He turns to the head of the organization with a proposal to praise his subordinate for his work. To do this, you need to write a petition, memo or letter. The order of gratitude will be drawn up precisely on the basis of such a document.
Since there is no established form of appeal, it is compiled arbitrarily. The petition might look like this:
The main requirement for this document is that it should make it clear who distinguished himself and in what way. The date of preparation and information about the applicant must be indicated.
In the case when representatives of another company offer to reward employees, they draw up their petition on the organization’s letterhead and also list who and for what they want to thank.
If the management agrees to the incentive, an order is issued in form T-11, approved by Resolution of the State Statistics Committee of Russia dated January 5, 2004 No. 1. If the organization has abandoned the unified forms, its own document is used. But it must contain all the necessary details:
- information about the employing company;
- employee information;
- a description of the employee’s achievements for which he is rewarded;
- date of the document and signature of the manager.
Like any order, the decision on promotion must be brought to the attention of the employee against signature. You can also familiarize his colleagues with the contents of the document (that is, do it publicly if the employee has the consent).
An example of filling out the T-11 form (download it for further use possible at the end of the article) 
An incentive order is an official document on the basis of which an entry is made in the employee’s work book.
Features of the announcement of gratitude at the state level
If an employee has distinguished himself so much that he has been noticed by regional or federal authorities, then an application for incentives is submitted by the head of the organization or a government representative (for example, an official or deputy). On the official website of any government agency there are special sample documents used in cases where a third-party employee is rewarded. This is the template the Ministry of Labor of the Murmansk Region proposes to use (sample taken from the official website of the department):
Entering information into the work book
According to clause 24 of the Decree of the Government of the Russian Federation of April 16, 2003 No. 255, HR officers enter information about rewards (incentives) for merit into a special section of the work book if the employee:
- awarded state awards, he was awarded a state honorary title;
- awarded certificate of honor, diploma, badge or badge, or he has been awarded some title by the employer;
- rewarded in any other way provided for by law, collective agreements, internal labor regulations, charters and discipline regulations.
Taking into account the last point, an entry is made in the work book about any incentive - both from the state and from the employer. At the same time, in local regulations organizations may clarify what other types of incentives will be marked accordingly. These could be, for example, letters of gratitude from third-party organizations, or inclusion on the honor board.
A special section - information about awards - should be filled out in accordance with clause 4 of the resolution of the Ministry of Labor of Russia dated 10.10.2003 No. 69. An example entry is below.
If an additional cash bonus is paid, this must be stated both in the order and in the entry made in the work book. Bonuses provided for by the remuneration system are not indicated. This is clearly stated in paragraph 25 of Government Resolution No. 255.
How to announce
Companies are not required to hold festive events to thank one or more employees. But if this is accepted in the organization, then the distinguished employee can be congratulated among his colleagues by presenting a thank you form specially printed in the printing house, signed by management. If no celebrations are planned, congratulations are conveyed in an informal setting.
A letter of gratitude for cooperation, the text and sample of which do not have a clear framework, refers to business documents.
It can be addressed to a partner company, an employee or the entire staff; this will be a good incentive and will have a positive impact on the company’s reputation.
After fruitfully completed work or high-quality service, the company can write a letter of gratitude for cooperation, the text and sample of which are described below.
Such a letter refers to business documents, which is reflected in the style of its writing.
A sample is provided to give you a rough idea of the content. Based on it, it is better to develop your own text that suits the situation.
Basic rules for writing a thank you letter
Before you start writing a thank you letter for cooperation, you need to familiarize yourself with the general recommendations for writing it.
- The text should express respectful attitude author.
- It is advisable to express hope for further cooperation and consolidate the partnership.
- It is worth using templates for writing letters. But you shouldn't just rewrite the text. You can add a personal touch by mentioning the details of a specific collaboration.
- It is appropriate to start the note with words of greeting and calling by name.
- Ideally, the text should combine formal and informal styles. Although a thank you letter is a business document, it should not be too dry. But familiarity is not appropriate here either.
It is worth noting that in terms of cooperation, a personal meeting will be more fruitful. Sometimes such a sentence is included in the letter.
What does a writing plan look like?
The outline of an official thank you letter for cooperation consists of the same points as other business documents:
- Appeal.
- Main text.
- Signature.
The letter can be sent to the entire enterprise or to an individual employee.
The appeal sometimes indicates (although this is not a rule) not only the full name of the addressee, but also his position.
To add politeness, the words “Dear” or “Dear” are placed in front of the name.
The main text is gratitude for working with the company. It is better to mention what exactly the employee or organization is being thanked for (for example,).
Often the letter contains wishes. It is worth including phrases expressing confidence in continued cooperation.
The document is certified by the signature of the manager and, who sends a letter of gratitude for cooperation.
Document preparation
As most experts confirm, a letter of gratitude for cooperation refers to business documents.
By definition, the closest thing to it is the diploma that is awarded to educational institutions for special achievements.
To write a thank you letter, the organization's letterhead is usually used.
It can be presented at a personal meeting or sent by mail.
Although writing thank you letters is not a company's obligation, it does have a positive impact on the company's reputation.
Therefore, such expressions of appreciation for teamwork should not be taken lightly.
Important: if the letter is addressed to an organization, the author addresses its head, for example, .
How to Express Gratitude to an Organization: Sample
Dear Anton Nikolaevich!
JSC Zarya expresses gratitude to the Final Consulting organization for conducting training courses for workers in the field of working with non-ferrous metals.
After completing the training, there is an improvement in the quality of work and an increase in labor productivity. This has a positive effect on the safety of the production process.
Now our employees have better mastered the theory of working with non-ferrous metals, acquired skills in using the latest equipment, and began to use effective techniques when performing individual operations.
JSC Zarya hopes to continue working with your consulting firm and advises other enterprises to send their employees to the courses you provide for advanced training.
CEO
JSC "Zarya" A.I. Petrov
The following text can be used as an example to format a thank you letter for cooperation with a company:
Dear Alexey Petrovich!
The responsible persons of the Stroy-montazh company note that for 15 years they have been closely and fruitfully cooperating with Detal OJSC.
It’s nice to see that during this time, not only business relations have been established between our teams. We are pleased with the mutual understanding and willingness to come to the rescue in conditions of fierce competition in the market and economic instability.
The Stroy-montazh company expresses its sincere gratitude for the long-term cooperation with Detal OJSC and hopes that the joint work will continue in subsequent years.
Supervisor
"Construction-installation" B.A. Shiryaev.
As can be seen from the examples presented, a letter of gratitude can be addressed after training courses conducted for employees.
In such a document, long-term and successful cooperation can be noted.
The main text mentions specific achievements and expresses hope for continued collaboration.
How to express gratitude to an employee for professional achievements
A thank you letter can be addressed to an individual employee.
It can be noted in the text professional quality, results achieved and services provided.
It is important that the text truly reflects sincere gratitude. This document can be used by the company's management as an additional incentive, along with.
For efforts in work and achieving a good result, you can write a letter to an employee with something like this:
Dear Natalia Andreevna!
As the head of the enterprise, I would like to especially note the high results that I have achieved new project under your leadership. This was a long-term job that required significant costs. Thanks to your efforts, the project was impeccably completed within the allotted time frame.
With your hard work, you have proven yourself to be the best worker. I express my gratitude to you for this work. I have no doubt that you will cope with many more projects that will be planned by our company. I think that other colleagues will want to follow your example in developing professional skills. I am sincerely glad that we work in the same team.
Sincerely, Director of Chestnoe Slovo LLC Konstantin Belov
Expressing gratitude for their efforts is a great way to reward employees.
As with a thank you letter addressed to a business, it is important to lay the foundation for continued fruitful collaboration.
How can an employer celebrate an employee's success?
Management can thank an employee not only for the work done, but also for the successes achieved.
Dear Ivan Petrovich!
I would like to convey to you that I am very pleased with your professionalism and approach to the assigned tasks. Your responsibilities within the company require strong personal qualities and enormous dedication.
Observing your work, I note that your professional skills and capabilities have a positive impact on the fruitfulness of our work. On my own behalf and on behalf of the entire team, I want to state that we are very pleased to work with you shoulder to shoulder.
I especially note your logical mind, determination and talent in this area. Every employee here is valuable, and we value real professionals like you doubly. I wish you further success and development!
Best regards, Sergey Likhachev
In a thank you letter it is appropriate to note strengths employee and pay attention to the results achieved by him.
You can add wishes for further professional growth and development.
How to formalize gratitude to the head of the department
A letter of gratitude can be addressed to any employee, including the head of one of the departments.
Below is approximate sample, on the basis of which it is convenient to compose your own text.
Dear Dmitry Anatolyevich!
I am very proud to have chosen you to lead our accounting department several years ago. As soon as you received this position, I realized that I had made the right choice. I would like to note your professional approach to this task. I don’t see any other employee in your position.
Your leadership qualities, ability to organize work and apply professional skills stand out especially. You manage to maintain a pleasant atmosphere in the team and help employees continue to improve in performing their duties. Your contribution to the development of our organization is invaluable. On my own behalf and on behalf of all employees, I express my sincere gratitude for your work.
Best regards, Alexey Gordeev
Although you can use this sample or some other example as a basis for creating a letter, it is worth adjusting it for a specific person and expressing gratitude for his efforts and results achieved.
How to thank company staff
A letter of gratitude can be addressed to an individual employee or partner company, or to the entire team as a whole.
Dear colleagues, employees of our company “Rassvet”!
On behalf of the company management, we would like to inform you that commercial plan for the current year was successfully completed! Each of us contributed to the success, and for all of us this is a reason to rejoice!
Throughout the year, you worked tirelessly to achieve the goal set for the team. And these efforts are rewarded, we have completed a difficult task. Thanks to your spirit of mutual assistance and coordinated efforts, our company has become one of the most stable in the city.
We really appreciate your efforts and wish you further success and decent payment for your hard work!
Best regards, Mikhail Sokolov.
This way, appreciation for the efforts made can be expressed to the entire team at once.
The professional achievements and personal qualities of employees should be noted.
Expressing sincere gratitude will be a good incentive to complete the following tasks.
This is how you can express your gratitude to our partners:
Dear partners!
I express my gratitude for the fruitful cooperation with our company! The fruit of our common efforts was the achievement of new heights in business sphere! I am confident that our cooperation will continue and we will achieve even better results.
I wish you new interesting projects, conquering the next heights and personal success!
Best regards, Dmitry Smirnov
A letter of thanks is drawn up according to the same principle as other business documents.
It begins with an appeal; the main text conveys gratitude for specific merits or fruitful cooperation.
Expressing gratitude will become good contribution to create a good reputation for the company.
4 Letter of thanks
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