AHO specialist - who is it? Administrative and economic department: structure, employees, management. Job description of a specialist in administrative and economic support (PS "Specialist of administrative and economic activities")

(professional standard "Specialist of administrative and economic activity")

1. General Provisions

1.1. To work as a specialist in administrative and economic support, a person is accepted who has:
1) average professional education- training program for mid-level specialists, additional vocational education - professional retraining programs for the profile of activity;
2) additional vocational education - advanced training programs in the field of activity (at least once every 3 years).
1.2. The Maintenance Specialist should be familiar with:
1) local regulations of the organization of a general nature and functional area of activity;
2) the market of suppliers of goods and services that ensure the creation of optimal working conditions;
3) rules of business correspondence;
4) business etiquette rules;
5) the main conditions of the concluded contracts for the supply of goods and the provision of services in terms of the procedure for placing an order for their receipt;
6) ways of processing information using software and computer facilities;
7) the structure of the organization;
8) the market of suppliers of goods and services in the framework of fulfilling the tasks of creating optimal working conditions;
9) principle, algorithm and stages of procurement;
10) basics of contract work;
11) the procedure for concluding contracts;
12) basic foundations of computer science, building information systems and features of working with them;
13) terms and conditions of concluded contracts for the supply of goods and provision of services;
14) the procedure for concluding contracts;
15) legislation Russian Federation in the field of logistics, procurement, consumer protection, office work and archiving within the framework of ongoing labor functions, as well as the civil legislation of the Russian Federation in terms of regulating contractual relations and transactions between market participants;
16) sanitary norms and rules relating to the determination of the quality of purchased goods and services;
17) standards and specifications relating to determining the quality of purchased goods and services;
18) basic foundations of computer science, building information systems and features of working with them;
19) warehouse accounting rules;
20) rules for compiling material reports on the movement of goods and materials and primary documents;
21) the structure and principles of the organization of document circulation with the divisions of the organization that keep accounting records;
22) rules for storing initial and current documentation for the supply, accounting and issuance of goods and materials;
23) the procedure for accounting, acceptance, issuance and write-off of goods and materials;
24) standards and specifications for the storage of goods and materials;
25) rules for conducting an inventory;
26) the procedure for actions in case of emergency;
27) the fundamentals of the legislation of the Russian Federation in matters of registration of primary accounting documents, keeping warehouse records, conducting inventories, on fire safety, labor protection, environmental safety;
28) basic foundations of computer science, building information systems and features of working with them;
29) standards and specifications for the storage, use and operation of goods and materials;
30) pricing policy of the market for certain categories of goods and services to ensure technical and service maintenance of office equipment (except for office equipment);
31) the procedure for placing orders with suppliers of goods and services to ensure technical and service maintenance of office equipment (except for office equipment);
32) the fundamentals of the legislation of the Russian Federation in matters of logistics, registration of primary accounting documents, warranty and service maintenance, protection of consumer rights;
33) basic foundations of informatics;
34) ..............
1.3. The Maintenance Specialist must be able to:
1) determine the most effective and qualitative indicators necessary goods and services;
2) formulate the needs for certain goods and services, as well as set out their description in writing;
3) draw up consolidated accounting and reporting documents in order to control and analyze data on facts economic activity organizations, the state of the market for goods and services;
4) use the means of communication;
5) negotiate and business correspondence respecting the norms of business etiquette;
6) organize the procedure for the procurement of goods or services;
7) draw up and execute contracts for the purchase of goods and services to create optimal working conditions;
8) classify primary reporting documents, evaluate their compliance with the requirements of the legislation of the Russian Federation and the terms of the contract;
9) negotiate to eliminate violations of the terms of contracts;
10) conduct business correspondence, observing the norms of business etiquette;
11) use computer programs for keeping records, systematizing and analyzing data, compiling databases, maintaining document management, legal reference systems, Internet information and telecommunication network resources, office equipment;
12) evaluate the state of goods and materials;
13) use the methods of comprehensive verification of primary accounting documents;
14) draw up primary accounting documents;
15) to form and update the system of accounting and reporting documentation for the movement (income, expenditure) of goods and materials;
16) apply the rules for conducting an inventory;
17) work with applications, form a single order based on several applications, form orders to provide technical and service maintenance of office equipment (except for office equipment);
18) determine the volume of necessary needs for material, technical, financial resources in accordance with local regulations and budget of the organization;
19) use the methods of comprehensive verification of primary accounting documents;
20) draw up and execute documents for the procedures for selecting suppliers and procurement procedures to ensure technical and service maintenance of office equipment (except for office equipment);
21) work with concluded contracts for the supply of goods and services, as well as accompanying and technical documentation for furniture and equipment;
22) compose, systematize and update the database of suppliers of goods and services to ensure technical and service maintenance of office equipment (except for office equipment);
23) .............. (other skill requirements)
1.4. Administrative support specialistactivity is guided by:
1) .............. (name of constituent document)
2) Regulations on ......(name of the structural unit)
3) this job description;
4).............. (names of local regulations governing labor
job functions)
1.5. Administrative support specialistreports directly to ..............(name of the position of the head)
1.6. .............. (other general provisions)

2. Labor functions

2.1. Providing employees with consumables, goods, equipment and services to create optimal working conditions:
2.1.1. Determining the needs for goods and services to create optimal working conditions.
2.1.2. Organization of the procurement process and the acquisition of goods and services to create optimal working conditions.
2.1.3. Monitoring the fulfillment of the terms of contracts for the supply of goods and services to create optimal working conditions.
2.1.4. Organization of the organization's warehouse operations and accounting of inventory items (inventory and materials) used to create optimal working conditions.
2.1.5. Providing technical and service maintenance of purchased office equipment (except for office equipment) and monitoring its condition.
2.2. .............. (other functions)

3. Job Responsibilities

3.1. The Operations Specialist is responsible for the following:
3.1.1. As part of the labor function specified in paragraphs. 2.1.1 of this job description:
1) accepts applications for goods and services to create optimal working conditions;
2) determines the qualitative and quantitative needs of employees in office, household and related products and services, office equipment;
3) analyzes the compliance of received applications with local regulations organization, as well as the planned budget;
4) prepares data for the selection of a supplier of goods and services;
5) prepares a supply plan for applications for goods and services;
6) forms an order to the supplier of goods and services;
7) sends an application to the supplier of goods and services;
8) draws up consolidated accounting and reporting documents to determine the needs for goods and services to create optimal working conditions.
3.1.2. As part of the labor function specified in paragraphs. 2.1.2 of this job description:
1) conducts an analysis of the market for goods and services that meet the needs of the organization;
2) organize the selection of suppliers using competitive procurement methods;
3) prepares documentation for the procedures for selecting suppliers and procurement;
4) accompanies the procedure for concluding contracts for the supply of goods and the provision of services;
5) carries out systematization and generalization of information on concluded contracts;
6) maintains a register of contracts for the supply of goods and the provision of services;
7) maintains a database of suppliers of goods and services;
8) monitors prices for purchased goods and services;
9) works with suppliers of goods and services in order to improve quality and reduce costs;
10) draws up summary accounting and reporting documents on the facts of the economic activity of the organization in terms of ordering the supply and use of goods and services, the state of the market for goods and services.
3.1.3. As part of the labor function specified in paragraphs. 2.1.3 of this job description:
1) monitors the timing of payment in accordance with the concluded agreements, including offers;
2) controls the observance and execution of the terms of contracts for the supply of goods or the provision of services;
3) controls compliance with the conditions for the provision of primary documentation;
4) carries out acceptance of the supplied goods and services in accordance with existing agreements, rules and regulations;
5) checks the compliance of the supplied goods with the declared markings and characteristics, as well as their quantitative and qualitative compliance;
6) evaluates the quality of the services provided;
7) draws up the accepted goods and services in accordance with applicable contracts, norms and rules of primary reporting documentation;
8) draws up reporting documents in accordance with the requirements for counterparties and accounting departments;
9) works with suppliers to eliminate the committed violations of the terms of contracts;
10) interacts with the departments of the organization for claim work in case of violation by counterparties of the terms of contracts;
11) updates the database of suppliers of goods and services in terms of their reliability.
3.1.4. As part of the labor function specified in paragraphs. 2.1.4 of this job description:
1) organize the unloading and delivery of goods to storage sites;
2) organize the storage of goods and materials;
3) creates conditions for the safe storage and preservation of stored goods and materials;
4) composes the warehouse accounting base;
5) enters data into the warehouse accounting database on the basis of the procedure drawn up in accordance with the procedure established by the legislation of the Russian Federation and local regulations of the organization and executed primary, reporting and accounting documents;
6) determines the qualitative state of goods and materials entering the warehouse and stored in the warehouse, their suitability or unsuitability for use;
7) keeps records of the balances of goods and materials stored in the warehouse;
8) keeps records of the movement of goods and materials;
9) checks the actual availability of goods and materials;
10) writes off the stored resources that have become unusable in accordance with the standards;
11) carries out preparations for the disposal of those that have become unusable or do not require further use TMC;
12) organizes the issuance of goods and materials in accordance with the norms and regulations, making appropriate entries in the accounting system;
13) controls the spending and use of inventory;
14) draws up material reports reflecting the movement of goods and materials;
15) submits to the accounting department of the organization material reports reflecting the movement of goods and materials;
16) conducts an inventory of goods and materials;
17) draws up consolidated accounting and reporting documents on goods and materials, on their movement, use and condition.
3.1.5. As part of the labor function specified in paragraphs. 2.1.5 of this job description:
1) evaluates technical condition furniture, office (except office equipment) and household equipment;
2) accepts applications from employees for service maintenance or troubleshooting of furniture, office (except office equipment) and household equipment;
3) determines the qualitative and quantitative costs required in the framework of service maintenance or to eliminate malfunctions of furniture, office and household equipment;
4) determine the feasibility of carrying out service maintenance or repair of furniture, office and household equipment;
5) draws up a technical report on the condition of furniture or equipment to determine their further use or make a decision to write off the balance sheet of the organization;
6) controls the terms of warranty and service maintenance of furniture and equipment;
7) organize maintenance or repair of furniture, office and household equipment;
8) carries out acceptance of the completed repair work or after-sales service furniture, office and household equipment.
3.1.6. As part of the performance of his labor functions, he performs the instructions of his immediate supervisor.
3.1.7. .............. (other duties)
3.2. .............. (other job descriptions)

4. Rights

4.1. The administrative and economic support specialist has the right to:
4.1.1. Participate in the discussion of draft decisions of the organization's management, in meetings on their preparation and implementation.
4.1.2. Sign and endorse documents within their competence.
4.1.3. Ask the immediate supervisor for clarifications and clarifications on these instructions, issued assignments.
4.1.4. Request, on behalf of the immediate supervisor, and receive from other employees of the organization the necessary information, documents necessary for the execution of the assignment.
4.1.5. Get acquainted with the draft decisions of the management regarding the function performed by him, with documents defining his rights and obligations in his position, criteria for assessing the quality of the performance of his labor functions.
4.1.6. Demand the termination (suspension) of work (in case of violations, non-compliance with established requirements, etc.) established norms, rules, instructions; give instructions for correcting deficiencies and eliminating violations.
4.1.7. Submit proposals on the organization of labor within the framework of their labor functions for consideration by their immediate supervisor.
4.1.8. Participate in the discussion of issues related to the duties performed.
4.2. .............. (other rights)

5. Responsibility

5.1. The Administrative Support Specialist is responsible for:
- for improper performance or non-performance of their official duties provided for by this job description - in the manner established by the current labor legislation of the Russian Federation, accounting legislation;
- offenses and crimes committed in the course of their activities - in the manner prescribed by the current administrative, criminal and civil legislation of the Russian Federation;
- causing damage to the organization - in the manner prescribed by the current labor legislation of the Russian Federation.
5.2. .............. (other liability provisions)

6. Final provisions

6.1. This manual has been developed on the basis of the Professionalstandard "Specialist of administrative and economic activities",approved by the Order of the Ministry of Labor of Russia of 02.02.2018 N 49n, taking into account ...............(details of local regulations of the organization)
6.2. Familiarization of the employee with this instruction is carried out atemployment (before signing the employment contract).
The fact of familiarization of the employee with this instruction is confirmed.............. (signed on the familiarization sheet, which is an integral part of thisinstructions (in the instruction book); in copyinstructions kept by the employer; otherwise)
6.3. ..............

Any organization must work as a single harmonious organism in order to achieve maximum results of its activities. In large and medium-sized companies, to ensure the safety of the staff at the workplace, comfort, all the necessary consumables must AXO.

This division is created to control and ensure the high performance of the entire enterprise. Therefore, it is very important to have qualified administrative and economic department capable of cooperating seamlessly with all other departments.

What it is

AXO - administrative department. It is created in all companies where the number of employees is more than 100 people. Large firms(corporations) have internal divisions in the department.

They are responsible for performance of every employee in the organization: calculate the quantity and purchase consumables, are responsible for the order, cleanliness of the premises and in the field, ensure the safety and comfort of workplaces.

There are the following divisions of AHO:

social and domestic;
material and resource;
planning and settlement.

When applying for a job at AHO, such quality, as efficiency, stress resistance, leadership skills, organizational experience, the ability to quickly find several alternative ways solution of one issue, decency, honesty.

Pass through the economic department large sums of money. That is why it is so important that candidates for any of the positions in the unit meet all the requirements.

Why is the department created?

In small enterprises, all economic functions are assigned to the director or chief. He can also entrust the solution of emerging issues to the secretary or office manager.

A full-fledged AHO is being organized already in larger companies. He is able to create all favorable conditions for work. But one person cannot cope with all issues, therefore, the head of the administrative and economic department is subordinate to whole team: maintenance engineers, economists, security guards, cleaners, cloakroom attendants, couriers, freight forwarders, drivers and others.

AHO specialists depend on the specifics of the company, type of activity, territorial location, size.

The department is created to solve next tasks:

purchase, storage, issuance of various items and valuables necessary for the work of all employees of the company;
repair of premises, damage to property;
compliance with the norms and rules of fire safety, control over the implementation of all recommendations;
financial responsibility for the values of the company;
search for companies providing all public Utilities;
conclusion of contracts for the provision of wired telephone communications, cellular communication, Internet, utilities;
providing employees of the company with all the necessary values for effective work;
control over the condition of the premises, elimination of all problems - timely repairs, technical work, cleaning of offices;
organization of comfortable conditions for the rest of employees, provided for by the legislation of the Russian Federation;
control over the security of the building, premises, employees

General provisions

Any enterprise has regulations on the administrative department. In part, it may vary slightly depending on the type of activity of the company, size. But many provisions are the standard norm, the same in all companies. Here are some of them.

The regulation defines the basis for the structuring of the ACS, functions, rights, tasks, responsibilities, purpose, goals, instructions.
AHO carries out and organizes the administrative and economic support of the company, and also solves all material and technical issues.
The department is an independent division. Reports to the director or his deputy.
All work must be fully guided by the laws, acts of the Government of the Russian Federation / President of the Russian Federation / Constitution of the Russian Federation.
The department is obliged to comply with acts, rules for housekeeping, know the norms for the maintenance and operation of the premises, the entire building, carry out repairs on time, monitor the condition of technical equipment, follow fire safety procedures, monitor compliance with sanitary and anti-epidemic regimes.
Qualification requirements for the head of the ACS and other employees, their rights, functions, duties are indicated in the job descriptions, which are approved by the head of the enterprise.
ACS, within its competence, interacts with all departments, divisions of the firm/company/enterprise. Also, if necessary, carries out its work, cooperating with third-party organizations, their divisions.
For non-compliance with job descriptions, lack of labor discipline any employee can be fined by his immediate supervisor, or measures are taken against him, provided for by the legislation of the Russian Federation.
The administrative and economic department should have a head with a high degree of professionalism and organizational skills. Experience, education, other requirements are determined by the head of the organization.

Details on the head of the AHO are presented in the video.

Job Responsibilities

The economic support of the organization is carried out huge team of specialists. The number of employees depends on the type of activity. On average, a company with more than 1000 employees needs at least 15 AHO specialists. According to the professional level, they are divided into three levels:

Technician, carpenter, electrician, plumber, cleaner, cloakroom attendant, driver, power engineer, secretary, specialist, engineer.
Leading Specialist, Chief Engineer, head of AHO, administrator.
Head of the enterprise, deputy director, head of the ACS, technical director.

Chief person of the department Chief(depending on the activity of the enterprise, its size, this may be a chief engineer, administrator or leading specialist). The managerial position is occupied by a person with experience.

Experience - at least 5 years. He obeys to CEO or his deputy. The boss must have special knowledge, decide critical issues. He has the right to sign documents, represents the interests of the direct director of the company.

The head of the AHO should always be aware of:

the Labor Code of the Russian Federation and the exact internal regulations of the organization;
all structural divisions, features of their mutual cooperation;
norms and rules of labor protection;
all acts, orders, instructions, resolutions of the higher management concerning the conduct of administrative and economic services;
team management rules, labor organization;
the boss must have at least minimal knowledge of economics, management, and material reporting;
know the procedure, terms for reporting and maintaining time records;
operation and maintenance of organizational and computer equipment;
skills business communication, drawing up contractual documentation;
the order of purchases, the place and quantity of the purchased inventory and equipment for the company;
have knowledge of the organization's history and development prospects.

The head of the AHO himself has the right to determine the penalties for his employees, distribute vacations, give permission to leave the workplace in case of unforeseen circumstances. He also fully controls the execution of all assigned tasks, attracts contractors, controls the purchase of inventory, develops repair plans, and much more.

Job Responsibilities of the Head of AHO:

Monitors the work of employees, distributes duties between them, monitors the execution of all job descriptions.
Conducts recruitment for the administrative and economic division.
Controls the operation of technical equipment - elevators, ventilation systems, lighting devices.
Organizes plans and works for the repair of internal premises, the entire building. Supervises landscaping activities. This applies to both the constant care of the yard, corridors, and decoration during the holidays, important events.
Controls the design required documents to provide services from third party service providers. The head signs the contracts, maintains financial statements, monitors their compilation.
Responsible for the distribution, purchase, storage, integrity of work equipment, technical equipment.
Provides a rational distribution of the allocated budget, planning of expenses for the technical needs of the organization.
Updating, implementation, distribution of new means of communication, fire protection items, organizational equipment, work equipment.

On the shoulders of the chief responsibility for complex mechanism work of a huge building (or several). It ensures the comfort of all employees. This concerns the provision of the workplace itself, quick access to it, all the little things for an effective result, cleanliness and order in all areas of the building, aesthetic repairs around, bright lighting, warmth in the cold season. Any malfunctions of the equipment should be dealt with by the staff of the AHO.

Specialist - engineer / administrator / manager have the right to:

request information from other departments regarding issues of an administrative and economic nature;
punish employees for violations, report this to higher management;
take the initiative in improving the work of the organization in the field of technical and administrative services;
to comply with all rules and regulations, require management to provide the necessary conditions;
assess the quality of work of their subordinates.

Rights, functions and responsibilities

AXO provides activity of all other departments. Every company has its own characteristics. But the functions of the specialists of the administrative and economic department are practically the same everywhere. Namely:

ensuring large purchases of any equipment;
purchase, distribution of stationery;
supply of all employees with office equipment, household items, furniture;
operational actions to repair equipment, prevention from breakdowns;
document management, databases, technical files;
cleaning, repair, decoration of premises;
improvement of the street territory;
catering company;
organization of timely transport movement;
organization of recreation areas, places for a smoke break, corporate parties;
interaction with landlords, suppliers, other third-party companies;
organization of power supply, control over the heating system;
compliance with sanitary and fire safety standards;
recruitment of employees, evaluation of their work;
internal informing the staff about new acts, introductions, events.

In many organizations, it is customary to planning meetings. They can be daily, weekly or monthly. On them, the boss conveys new information to his employees, distributes instructions, sets tasks. The latter can be both global and small, arising spontaneously.

All employees, and first of all the head of the AHO, have series of obligations:

fulfill the goals and objectives set by the senior management;
conduct all necessary documentation, fill out time sheets, forms, estimates, calculations;
be ready to promptly resolve any situations;
use material goods, human resources for their intended purpose and rationally;
comply with all job duties, sanitary and fire safety rules of the entire organization;
timely provide reports, statistical information to the authorities;
perform their work efficiently, efficiently, on time.

AHO has the right at any time to request background information from any of the departments, offer ideas for improving work, participate in meetings and planning meetings on all administrative and economic issues.

Cooperation with other departments

High-quality performance of all tasks and functions is impossible without interaction with all departments and divisions of the organization. Each employee of the AHO is obliged to build working relationships with colleagues.

The most frequent in the work of the department - receiving applications from other structures. For example, if a light bulb burned out in any of the offices, the boss will immediately set the task for an electrician. In the case of a non-working phone, it will send a free technician to call.

There may be hundreds of examples. All are connected in one way or another. AHO often refers to the following divisions:

Accounting- the closest cooperation with this department is due to the fact that the AHO is obliged to report on all expenses for the acquisition of material assets, inventory. Copies of contracts with lessors, suppliers, contractors are provided.
Production Department- provides equipment for the organization, and AXO already exercises control over the equipment.
Legal- helps provide the necessary conditions for the conclusion of contracts, monitor compliance with all norms and rules of the Legislation of the Russian Federation.
Purchasing department– conducts tenders if necessary, analyzes the supplier market, helps to choose the most favorable conditions.
Planning and economic- distributes wages, accrue bonuses, vacation pay. The head of the AHO, together with them, regulates the salary of his subordinates, depending on the work performed, the degree of workload.
Human Resources Department- establishes staffing, notifies about business trips.

AHO is responsible for the provision, delivery, safety of material assets necessary for work. In addition, the department controls the order, repairs of the premises of the building and the courtyard, creates comfortable conditions for each employee of the organization.

The implementation of hundreds of tasks and functions assigned to the business unit is impossible without coherence not only within the unit itself, but also without a close relationship between all the company's structures.

Monitor compliance with instructions, rules, orders of the administrative and economic department is obliged manager/administrator/lead engineer. This person must have leadership qualities, high professionalism, management skills, knowledge in the economy, be honest, responsible, attentive.

Video conference on automating the activities of AHO - below.

The key to the success of any large company is in well-coordinated work: it must function as a single organism. And, of course, it must have that "organ", that system that guarantees the comfortable work of all employees, provides them with everything they need. This is a special department - AHO. Not everyone has a concrete idea of what is hidden behind the abbreviation. And who is this - an AHO specialist? Let's find out further by presenting the employee's job description along the way.

What is AHO?

In order to figure out who this specialist is, we will first explain to the reader the characteristics and main functions of the place of work of this official. Abbreviation AKHO - administrative and economic department. It is created in almost all companies where the number of employees exceeds 100 people. The department is engaged in the purchase of consumables for the activities of the company, the calculation of their need, is responsible for the order and comfort of workplaces, ensures the cleanliness of public and industrial premises companies.

If the corporation is large-scale, then the AXO within itself is additionally divided into a number of divisions:

planning and settlement;
material and resource;
social and domestic.

The main tasks of the department

Who is the AHO Specialist? An official who performs all (or part - depending on the size of the organization) of the functions of the administrative and economic department. And the tasks of the AHO are as follows:

Purchase, storage, distribution to employees of various items, material assets necessary for their work.
Repair of breakdowns of the company's material property, restoration of premises.
Compliance with fire safety regulations and rules, monitoring employees following them.
Liability for the property of the company operated by employees.
Search for companies providing cleaning and utility services.
The conclusion of relevant contracts and agreements - for the Internet, telephone, garbage disposal, etc.
Timely and complete provision of employees of the organization material values necessary for their work.
Monitoring the condition of the working premises, timely elimination of emerging problems.
Organization of comfortable conditions for the rest of employees during the working day.
Control over the security of work premises.

Department staff

The administrative and economic department is not only the leading specialist of the AHO. The unit employs a whole team of employees - room cleaners, technical equipment engineers, security guards, economists, drivers, freight forwarders, cloakroom attendants, couriers, etc.

The staffing of the department depends on the scale of the company. On average, there are 15 AHO specialists per 100 employees (according to instructions). These workers are divided into three professional levels:

Technicians, plumbers, carpenters, drivers, electricians, cloakroom attendants, power engineers, secretaries.
Chief engineers, administrators, leading specialists, heads of AHO.
Deputy directors for ACS, technical managers, chiefs for ACS.

Job description ACS specialist is a document dictating the duties of a leading specialist, administrator or other employee holding a managerial position. Let's go straight to it.

Requirements for a specialist

The job (leading specialist of the AHO) instruction implies a number of requirements for the employee. The employee must know:

Orders, orders, resolutions, other regulatory and normative documents directly related to his (specialist) activities.
The structure of the employing organization, the rights and obligations of its employees.
Rules and recommendations for servicing visitors, consumers.
Types of work and services provided.
Fundamentals of economics, personnel management, labor organization.
Fundamentals of marketing, promotion.
Planning, aesthetic design of premises.
Fundamentals of social psychology.
Labor law.
Rules and regulations of labor protection.

Minimum requirements for specialist training:

Secondary vocational education.
Initial vocational education with at least 2 years of experience in the specialty.

For class leadership positions A minimum of 5 years of experience in an administrative office is required.

Personal qualities of an employee

Who is the AHO Specialist? An employee with the following personal qualities:

Stress resistance.
Initiative.
Leadership and organizational skills.
Honesty.
Integrity.
Ability to quickly find a way out of difficult situations.

The main work functions of an employee

According to the professional standard, the AHO specialist performs the following main tasks at his workplace:

Provides economic activity of the company-employer.
Controls the rational use of consumables and other material assets.
Within its competence, it maintains accounting documentation, and also provides reports on the activities of the department to the immediate supervisor.

Job responsibilities of a specialist

The range of duties of the AHO specialist is unusually wide:

Controls the safety of material assets.
Takes effective measures to prevent and resolve conflict situations in the department.
Considers claims of employees and clients of the organization for poor-quality service by his subordinates. Carries out the necessary organizational and technical measures to eradicate the recurrence of such cases.
Supervises the proper design of work premises, and also monitors the internal and outdoor advertising- ensures its renewal, takes care of its aesthetically attractive condition.
Ensures cleanliness and order both in the organization itself and in the territories adjacent to the premises of the company.
Monitors compliance by subordinate employees with labor protection, sanitation, and fire safety standards.
Informs management about shortcomings in the activities of the department, suggests ways to eliminate them.
Monitors cleanliness and order in offices, organizes timely repair of furniture, equipment and premises.
Organizes the purchase of office furniture, stationery and technical equipment.
Organizes and supervises the activities of cleaning services.
Organizes congratulations for both employees of the organization and its clients on the occasion of public holidays, birthdays, anniversaries.
If the employer rents premises, then the AHO specialist resolves all economic issues related to the lease.
Organizes timely restoration, restructuring of working premises.
Responsible for storage stationery, equipment, household materials, inventory. Provides, if necessary, to all the above employees of the organization.
Organize meals for employees.
Prepares the necessary accounting and reporting documents.

Interaction with other divisions

The duties of a specialist of the ACS are also interaction with other departments, officials within the organization.

Head of AHO. For matters requiring the approval of a senior manager.

All other structural units of the organization. Here is a list of questions to get:

Applications for the provision of household inventory, furniture, equipment, technical devices, stationery, etc.
Reports on the use of provided material resources.
Applications for the management of conferences, seminars, meetings, etc.
Applications for repair work of various scales.
Applications for catering for workers.

AHO, in turn, provides all structural divisions of the organization with the requested material resources - stationery, furniture, equipment, etc.

Department of reporting and accounting. Questions about receiving from AXO:

Accounting for property, business transactions received Money and so on.
Data on the movement of finance.

The following is provided by the Accounting and Reporting Department:

Documents with limits on the release of material resources and their spending by structural divisions.
Proposals for the sale of unused material assets.
Estimates of expenses for the maintenance of working premises, buildings of the organization, including and for related equipment.
Cost estimates for the purchase of furniture, stationery, technical equipment, etc.

Legal management. Questions for obtaining by the administrative and economic department:

Lawyer consulting on questions of interest.
Documents for legal expertise.
Answers to legal inquiries.

Secretary-referent. Transfer of documents for sending and/or replication. From the secretary, the department receives correspondence addressed to itself.

Rights of a specialist

The AHO specialist has the right to:

Request from structural divisions company information about the condition of premises and equipment, the use of consumables.
Submit proposals for improvement of their work for consideration by the head.
Require the employer to provide normal conditions labor activity.
Make responsible decisions within the limits of your competence.

Specialist Responsibility

The employee is fully responsible for:

Timely provision of the organization necessary materials, equipment, furniture, etc.
Security of documentation.
Timeliness and accuracy of personal reports to management.
Disclosure of information that is a trade secret of the employer.
Preservation of material assets provided by the company for work activities.
Failure to comply with job requirements.

AHO specialist is a responsible position. After all, the administrative and economic department maintains a comfortable working atmosphere of the organization, the full-fledged work of its employees. Sometimes the possibility of non-stop operation of the company even depends on the AXO.

March 12, 2020 - Responsibilities: Development of norms for the expenditure of inventory and materials in the areas of administrative and economic activities; Budgeting of expenses (according to norms) for administrative and economic activities; Purchase of goods and materials (stationery, furniture, etc., in general, about 13 directions); ...

March 12, 2020 - Responsibilities: Interaction with the staff of the administrative department; Drafting terms of reference contractors, support of work; Coordination of contracts, participate in the conclusion and prolongation of lease agreements for premises and control...

March 11, 2020 - Do you want to become part of our friendly and professional team? Do you want to build a career in international company that cares about its employees? Then you to us! We have an open vacancy for an AXO Specialist You will have a very important role: Monitoring the health of...

March 16, 2020 - Responsibilities: Full provision of ACS in the cinema Preparation and transfer of primary documentation Control of the cleaning process of premises and territory Accounting for fixed assets, inventory and material assets Collection of applications for consumables (paper, stationery...

March 1, 2020 - Citymobil is a large company with a startup culture. There is no tedious bureaucracy and painful approvals. We communicate with each other on you, but do not lose mutual respect. For over 12 years Citymobil has been developing, supporting and improving...

March 12, 2020 - KIT Stroy Company INVITES A Leading Specialist of the Administrative and Economic Department to join its TEAM Your duties will include the implementation of following works: Analysis and primary reporting of movement and storage of goods and materials; Correction control...

March 12, 2020 - Responsibilities: Organization and procurement of goods, works, services. Organization of purchases of air and railway tickets, Purchase and ordering the manufacture of seals and stamps and keeping a journal of their accounting. maintaining regulatory and reference and reporting documentation...

March 12, 2020 - Responsibilities: Provides maintenance and proper condition in accordance with the rules and norms of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise, institutions, organizations, ...

March 6, 2020 - "Eapteka.ru" - online pharmacy No. 1 invites the Administrator to the AHO. More than 300,000 users use the site and app daily, and our the main objective- make the buying process as comfortable and transparent as possible. Our principles: democratic prices, ...

March 13, 2020 - Responsibilities: 1. Purchasing (furniture, office equipment, Appliances, overalls). 2. Inventory accounting of property, inventory, control over the movement of material assets, write-off of property, drawing up an established ...

March 5, 2020 - Our team announces the search for a new employee! Tasks: Procurement in terms of ensuring the supply of furniture, inventory, equipment, consumables; Conclusion and support of contracts with contractors (purchase, rent, cleaning, internet, technical...

March 10, 2020 - Responsibilities: Implementation of the life of the Company in terms of conducting business activities, interaction with service companies; Organization and control of the proper sanitary condition of the premises, cleaning; Control of technical...

March 4, 2020 - Responsibilities: Providing employees with stationery, office supplies and consumables, household goods. Maintenance of office equipment, furniture in working order (repair and prevention), inventory. Purchasing...

March 3, 2020 - Responsibilities: Providing centralized administrative and economic support for the company. Formation of applications for the purchase of goods and materials Planning and monitoring of compliance with the budget of the ACS, providing a monthly report on the expenditure of funds; Full supply...

March 3, 2020 - Responsibilities: Economic support of the company; Minor repairs with "own" hands, as well as a challenge necessary specialists; Ordering consumables for the office, monitoring prices for the necessary products, choosing a supplier. Reception, storage...

March 2, 2020 - Responsibilities: - Full provision of ACS in the office and on site - Organization and control of local ongoing repairs - Quality control of cleaning areas and maintenance of premises - Preparation of necessary technical documentation for concluding contracts...

February 27, 2020 - ATOL, an IT leader in the field of retail and service automation, is looking for a Document Management Specialist to join its team. 18 years of expertise in the POS software and hardware market 1,000,000 customers use our POS solutions Continuous development of innovative...

March 2, 2020 - Responsibilities: Organization of ensuring the appropriate maintenance of the company's premises; Monitoring the correct operation of equipment; Planning of reconstruction, repair of buildings; Implementation of scheduled repairs, their control and acceptance; Maintenance and control...

March 13, 2020 - Legis Group of Companies invites you to a permanent job! We are looking for a man with golden hands! Responsibilities: Repair and construction skills necessary to maintain public utilities in the office and at the facilities; Performing various administrative...

March 13, 2020 - Responsibilities: 1) Timely provision of the company with various material values used for the work of employees of the organization. 2) Organization of storage, issuance and accounting of various values acquired for the needs of the enterprise. 3) Full service...

March 11, 2020 - Responsibilities: Ensure housekeeping and proper maintenance of the office and outlets(95 copy centers); Personnel management (3 persons); Setting goals, reporting; Carrying out repairs, finishing from scratch new...

February 25, 2020 - Purpose: The first line of information systems (IS) support by processes: Call management (Service Desk) NSI management Personnel accounting Access management Accounting for IT assets Accounting for ACS Treasury Accounting Management financial...

February 21, 2020 - The Moscow Government is implementing a new ambitious economic project, the Moscow Innovation Cluster. The objective of the project is to introduce a new approach to the administrative support of the business environment in the capital, to establish inter-industry relations, to stimulate start-ups...

March 4, 2020 - Responsibilities: Work for a young, active employee in the Developer's Sales Department (new responsibilities, new colleagues, new knowledge!!!): Solving administrative and economic issues of the Department; Office work on all economic, accounting...

March 4, 2020 - Responsibilities: Carrying out minor repairs on their own (replacing light bulbs, minor repairs of furniture, door fittings, etc.) both in their own office and for tenants; keeping records of household and consumables; equipment inventory; ...

March 3, 2020 - Responsibilities: Issuing special. clothes; Registration of the issued special clothes; Control of residues of one-time special. clothes (robes, hats, shoe covers, etc.); Schedule of cleaners, cloakroom attendants; Drawing up shift schedules for your department; Ordering and dispensing detergents...

February 21, 2020 - Responsibilities: Monitoring the technical condition of retail outlets and premises by conducting systematic scheduled inspections; Ensuring the proper operation of engineering equipment and networks: electricians, hot water, cold water, plumbing, low-voltage networks, ...

February 27, 2020 - Responsibilities: Organization of a temporary residential camp (VZhK), construction headquarters, a food service point, office space, as well as related buildings, and other premises at new company facilities. Supervision of the work of specialized departments of the company ...

February 19, 2020 - Responsibilities: Organization and control of the implementation of administrative and economic works; Security comprehensive service and maintenance of the administrative territory; Purchase of consumables; Organization Maintenance; Implementation of small...

February 19, 2020 - Responsibilities: Maintaining the office in working condition, purchasing goods and materials, stationery, water; Control over the repair work of the office and engineering communications; Operation of engineering systems of the office - power supply, water supply, sewerage, ...

February 7, 2020 - The company 585 ZOLOTOY invites a specialist from the Technical and Economic Department to join its team Responsibilities: Maintain assigned facilities in a technically sound condition - direct execution of requests for malfunctions (plumbing, electrical, minor...

February 18, 2020 - MANGO TELECOM is the leader in Russian market cloud business communications. We help businesses organize telephone communications, save on equipment and calls, increase the productivity of employees working on the phone, increase sales and quality...

February 18, 2020 - Responsibilities: 1. You will be responsible for two objects ( office building) they are located 5 min. walk. 2. Walk around the site every morning for troubleshooting and inspection of cleaning. 3. Doing minor repairs yourself. 4. Follow all orders ...

February 20, 2020 - Responsibilities: Collection / disassembly of furniture, racks, etc. at the points of issue of orders Purchase of consumables for the points of issue of orders and the office Minor repairs of furniture Travel on behalf of the management Requirements: driving license category B punctuality diligence...

February 17, 2020 - Job Responsibilities: Minor Repairs commercial equipment and lighting fixtures Participation in the opening of new stores (negotiations with the administration of the shopping center) Coordination of projects, control at all stages of repair work, assistance in arranging and moving...

March 16, 2020 - Ingrad Group is a large investment and development company that has been operating since 2012. The Ingrad group of companies specializes in the construction of residential complexes and microdistricts of comfort and business class in Moscow and the Moscow suburbs, ...

March 16, 2020 - The position is open in an industry partner company (relocation to Bangladesh) Responsibilities: Active interaction with the heads of structural divisions on the issue of submitting applications for recruitment and conducting interviews, conducting initial...

March 13, 2020 - 28 years old successful work, 4,000 employees, 19 regions of presence, more than 200 divisions throughout the country, the Bank's ratings are confirmed by international and Russian agencies. The bank successfully passed the period of instability that began at the end of 2016, maintaining...