Job description of the procurement manager (specialist) contains the employer's requirements for the employee's qualifications, determines the rules for appointing him, dismissing him from his post, and the order of subordination. The document contains functional responsibilities, the rights of the employee, his responsibility. fundamentals of civil and economic legislation; the procedure for concluding contracts of sale, supply, requirements for paperwork; range, characteristics, purpose of goods used in the organization; rules for acceptance, transfer of inventory items; organization supply planning methods; norms of safety, labor protection, industrial sanitation and fire protection; pricing principles,
RESPONSIBILITIES OF THE STAFF OF THE LEGAL DEPARTMENT
Develops drafts of local acts, complex contracts and other legal documents.
Participates in the preparation of responses to incoming legal documents as directed by the Academy's management. Carries out coordination of draft local acts of the Academy and contracts.
Represents the interests of the Academy in courts, enforcement agencies judgments, as well as in government bodies and public organizations.
Carries out accounting and storage of court and arbitration cases that are in production and completed by execution.
Job description
Participates in the preparation of materials on theft, embezzlement, shortages and other violations of the current legislation of the Russian Federation for transfer to the investigative and judicial authorities, takes measures to compensate for damage. Participates in the development and implementation of measures to strengthen the contractual, financial and labor discipline.
A person with a secondary vocational education, additional professional education under a professional development program and a professional retraining program in the field of procurement is accepted for the position of a procurement specialist. 15) draw up and draw up a report containing information on the performance of the contract, on compliance with the intermediate and final deadlines for the performance of the contract, on improper performance of the contract (indicating committed violations) or non-performance of the contract and on the sanctions that have been applied in connection with the violation of the terms of the contract or its non-performance, change or termination of the contract in the course of its execution, change of the contract or termination of the contract; 1) Federal Law No. 44-FZ of 05.04.2013 “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs”, Federal Law No. 18.
Job description of the legal adviser of the tender department
1. The legal adviser belongs to the category of specialists 2. A person with higher professional education and at least 3 years of work experience in positions held by specialists with secondary professional education is appointed to the position of legal adviser 3. Appointment to and dismissal from the position is carried out by order of the General Director.
1. Legislative acts regulating the production and economic activities of the organization 2. Civil, administrative, financial law 3. Legislation and regulatory legal acts concerning the issue of placing orders for the supply of goods, performance of work, provision of services for state and municipal needs 4. Rules for the formation and submission of applications for participation in state (municipal) auctions and requests for quotation prices statements of claim to the courts 6.
Legal Counsel in Procurement
In this material, you will learn whether one institution can appoint several contract managers, how to correctly calculate 5% of the total annual volume Money, what is meant by the stage of execution of the contract for the purposes of conducting a mandatory examination and how Law No. 44-FZ resolves the issue of the names of goods. Article 94 of Law No. 44-FZ provides for a mandatory examination based on the results of each stage of contract execution.
What to do? You can download and install one of the most popular modern browsers on your own or with the help of your organization's system administrator: I work as a legal advisor in a hospital organization. The job description was simply written off from the EKSD, about 5 years ago.
The head physician constantly tells me that all issues of organizing and conducting purchases should be carried out by me. 1.3.
Job description of the legal adviser of the procurement department
Timeliness and reliability of translations of regulatory documents, correspondence related to the supply of material resources. Ensures the timely execution by all employees of the department, without exception, of orders issued at the enterprise, orders, instructions, etc.
Let's sprout this one at once! Site of pracevlashtuvannya in Ukraine jobs.). If the current job description is not exactly what you were looking for, look at other job descriptions of the heading of the foreign trade specialty, warehouse.
wholesale and retail food products - wholesale and retail prices for product groups from the company's assortment, including prices of major manufacturers, suppliers, as well as competing companies - organization of the enterprise's warehouse operations, methods of planning, monitoring and managing stock - a database.
Job description of a lawyer in the procurement department
This instruction has been drawn up in accordance with the Decree of the Ministry of Labor of the Russian Federation dated 21.08.1998.
No. 37 "General industry qualification characteristics positions of employees employed at enterprises, institutions and organizations. 1.4. A person who has higher professional (legal) education without presenting requirements for work experience or secondary professional (legal) education and at least 1 year of work experience in positions filled by specialists with secondary vocational education is appointed to the position of legal adviser.
1.9. During the absence of a legal adviser (vacation, illness, business trip, etc.), his duties are performed by a person appointed by order of the director of the technical school.
This person acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him. 3.2.
Purchasing Specialist: Responsibilities, Job Description, Education, Requirements, Resume
Finding the right job for you these days is not easy. After all, she should not only help support herself and her family, but also allow her to realize herself as a professional in her field.
And the majority of applicants who wish to find a job officially expect to receive a full social package and the benefits associated with it.
Among available vacancies often found the position of a procurement specialist. What do such employees do? What companies need them? What are the duties of this specialist? Is it necessary to get a full-fledged higher education Or is it enough to take a course? Purchasing Specialist is a popular job these days. Therefore, further in the article, the answers to the above questions will be considered.
What is a Purchasing Specialist Job Description?
This is a special internal document of a certain organization, which clearly and clearly sets out the main requirements for the applicant for this position, describes the range of all his professional duties, as well as official rights, a framework that determines the degree of his responsibility for negligently performed work.
Job description of a legal adviser for contract work
This job description defines the functional duties, rights and responsibilities of the legal adviser for contract work [Name of organization in the genitive case] (hereinafter Company). — safety of documents (information) containing information constituting the Company's commercial secret, other confidential information, including personal data of the Company's employees, entrusted to it for the purpose of proper performance of the tasks assigned to it; 1.5.
A lawyer must know: - legislative acts regulating the production and economic activities of Pravilnoye Reshenie LLC; - regulatory legal documents, methodological and regulatory and technical materials on the legal activities of Pravilnoye Reshenie LLC; - civil, labor, financial, administrative, tax legislation; - the procedure for keeping records and compiling reports on the economic and financial activities of Pravilnoye Reshenie LLC; - the procedure for concluding and registration of business contracts, collective agreements, tariff agreements; - the procedure for systematizing, accounting and maintaining legal documentation using modern information technologies;- basics of economics, organization of labor and management;- means of computer technology, communications and communication;- rules of internal labor regulations;- rules and norms of labor protection. 1.4.
What should a public procurement specialist know and be able to do?
IN budget institutions in order to carry out public procurement, responsible persons must be appointed or a special structural unit created. This provision is spelled out in the relevant document - 44-FZ.
We will try to understand all the nuances and subtleties of this issue. The field of activity of the contract service (CS) and the contract manager (CU) The contract service (contract manager) is engaged in procurement.
The activity begins with the planning stage and the definition of the contractor (supplier, contractor). The final stage is an analysis of the effectiveness of the result and the fulfillment of the obligations of all parties to the contract.
Consequently, the work of a contract manager (contract service) is the implementation of a complete procurement cycle. It also includes the claim stage.
But this is just the tip of the iceberg. There are a lot of main positions for which these specialists are responsible.
Point-v.ru
How should tasks be prioritized when receiving instructions from the chief accountant (direct supervisor) and from the head of the customer's contract service? It seems that it is necessary in each specific case to prescribe the procedure in local acts. At the same time, in order to promptly ensure the work of the contract service and in accordance with paragraph 10 of the Model Regulations (regulations) on the contract service, the head of the contract service in order to increase the efficiency of the work of contract service employees during the formation organizational structure determines the official duties and personal responsibility of contract service employees, distributing the functional duties defined by the named Regulations between the specified employees.
The law establishes special requirements for vocational training contract workers.
Should an organization's lawyer be involved in public procurement?
The contract manager according to 44-FZ is an official who is responsible for the process of making all purchases. There can only be one in an organization. Job description of the contract manager.
Attention
Powers and duties The contract manager according to 44-FZ in his job description usually has a number of mandatory positions. But, of course, the leader has the right to supplement it.
Jobs of the contract manager include the development of a procurement plan, the process of making changes to it and posting it in the EIS. This specialist also draws up a schedule, as well as making changes to it with mandatory placement.
The job description of the contract manager includes the preparation and placement of procurement documents in the EIS.
Who should buy from a single source?
In accordance with paragraph 4 of part 4 of Article 38 of Federal Law N 44-FZ, procurement, including the conclusion of contracts, is entrusted to the contract service (contract manager). For purchases from sole supplier, contractor, performer, no exceptions are made.
This means that the contract service of the customer or the contract manager will deal with these issues. As follows from Article 38 of Federal Law N 44-FZ “On the contract system in the field of procurement of goods, works, services to meet state and municipal needs”, a customer whose total purchases in accordance with the schedule exceeds one hundred million rubles is obliged to create contract service.
Lawyer or accountant: who should do what and who is responsible for what
At the same time, the legislator emphasizes that the creation of a separate structural unit is optional. This is logical, since, firstly, many customers have a large number of branches, other separate structural divisions, which are delegated the authority to carry out procurement for the relevant separate subdivisions; secondly, the functions assigned to the contract service are very extensive - they concern lawyers, economists, and technical specialists(for compilation terms of reference for the implementation of procurement procedures, for the acceptance of goods, the result of work, services), and accounting employees (for example, in terms of payment under contracts, in terms of the operational organization of the transfer of information on the execution of contracts to the responsible person, who is obliged within 3 working days from the date of completion of the execution obligations under the contract (see art.
Why do you need a contract manager? job description
Since it is necessary to prepare technical specifications, it is advisable to include in the contract service at least several positions of employees of the supply department, as well as an estimator, a specialist in the field capital construction. In the part in which it is necessary to make payments under contracts, to provide lawyers (other employees of the contract service who are entrusted with the duty of sending information about contracts to the register of contracts) information on the execution of contracts, accountants must be involved in the work of the contract service (it is advisable - with a clear listing the positions of accounting employees included in the contract service).
On the contract system in the field of procurement of goods, works, services to meet state and municipal needs” and other related legislative acts is extremely difficult. At the same time, it should be understood that taking courses will not make you a real specialist.
The courses will give you theoretical and, perhaps, some practical knowledge that you will have to supplement on your own. Therefore, a few words about personal characteristics. What qualities should a public procurement specialist have? It's trite, but a public procurement specialist should be a very attentive person.
This is the very area where a mistake in the date can lead to huge fines both for the organization and personally for the person who made the mistake.
If the contract service is created as a separate structural unit, it is headed by the head of the structural unit, appointed to the position by order of the head of the customer or an authorized person performing his duties. The contract service, which is created as a contract service without the formation of a separate unit, is headed by one of the deputy heads of the customer.
In this regard, customers who have many separate divisions (for example, branches, representative offices) to which procurement authorities have been delegated should take into account that there are no contract services of branches, since the status of the customer is with the legal entity itself.
Who should deal with public procurement requirements accounting department or lawyers
And specialists working on the side of suppliers should be engaged in the search for purchases of interest to their organization, the preparation of proposals, the conclusion of contracts, etc., therefore, in order to find a suitable purchase, you need to understand what exactly your organization offers. The next stage is the passage of advanced training courses on public procurement. For specialists working on the part of the customer, this stage is mandatory (if you look at the offered vacancies, a certificate of advanced training is almost the only mandatory requirement for applicants for this position). For specialists who want to work in the field of public procurement on the part of the supplier, this stage is desirable, because without it, to understand all the intricacies of Federal Law No. 44-FZ of 04/05/2013.
What a lawyer should know financial activity enterprises, in addition to regulatory documents on the legal activities of the enterprise, in addition to civil, labor, financial, administrative law, a lawyer must know: - tax legislation; - environmental legislation; - the procedure for keeping records and reporting on the economic and financial activities of an enterprise; conclusion and execution of business contracts, collective agreements, tariff agreements; - the procedure for systematizing, accounting and maintaining legal documentation using modern information technologies; - the basics of economics, labor organization, production and management; means of computer technology, communications and communication; - rules and norms of labor protection.
Justification from the recommendation Attention: only a person from among the employees of the customer can be a contract manager (letter of the Ministry of Economic Development of Russia dated January 31, 2014 No. OG-D28-834 “On clarifications related to the application of Federal Law dated April 5, 2013 No. 44-FZ "). The assignment of the duties of a contract manager to an employee of an educational organization (hereinafter - OO) is carried out in the manner prescribed by the Labor Code Russian Federation dated December 30, 2001 No. 197-FZ (hereinafter referred to as the Labor Code of the Russian Federation). The labor function of school employees, as a rule, does not imply the exercise of the functions and powers of a contract manager. Therefore, the implementation of these functions can be entrusted to the employee with his written consent, subject to payment for additional work in the manner determined by Art. 60.2 of the Labor Code of the Russian Federation. In accordance with par.
Responsibilities of a Procurement Lawyer
I am sure that this information will be necessary for you, and most importantly, useful and timely. 1. A selection of job descriptions for specialists working with state orders. The compilation will be useful to both suppliers and customers.
These instructions can be used as a template (basis) and modified to suit your goals and objectives, so download and use it to your health - download link 2. Table "Responsibility of officials and legal entities for violation of 44-FZ and 223-FZ ". Job description of a public procurement specialist 1.2.
An employee is appointed to a position and dismissed from a position in accordance with the procedure established by the current labor legislation of the Russian Federation by order of the head of the organization. 1.3. The employee reports directly to the head of the organization. 1.4.
Job description of a lawyer in the procurement department
Info
Federal Law "On the Procurement of Goods, Works, Services certain types legal entities” No. 223-FZ of July 18, 2018 3.14 Timely provide information on the procurement for posting on the official website of the organization in case of technical and other problems that block access to the official website for more than one working day. 3.15 Compile and submit to the Territorial authority in a timely manner Federal Service state statistics statistical report "Information on procurement activities" in the form No. 1-procurement (semi-annual) no later than the 25th day after the reporting period. 4 RIGHTS The Procurement Economist has the right to: 4.1. Get acquainted with the draft decisions of the organization's management regarding its activities. 4.2. Submit proposals for improvement of the work related to the responsibilities provided for in this instruction for consideration by the management.
4.3.
Job description of a public procurement lawyer
Performance of work on the implementation by the organization of goods, works, services in accordance with the Federal Law "On the Procurement of Goods, Works of Services by Certain Types of Legal Entities" No. 223-FZ of July 18, 2018 Procurement specialist: duties, requirements, training, professional standard specialist in Purchasing 3.1 Organization of work in the field of procurement of the Supplier 3.1.1 Ensuring the procurement procedure 3.1.2 Search and trace in accordance with 3.1.3 Participation in the procurement cycle of the supplier 3.1.4 Administration electronic signatures and work on electronic trading platforms 3.1.5 Delivery of goods (performance of work, provision of services) Can a legal adviser perform the duties of a procurement specialist? This is stated in articles 151 and 60.2 Labor Code RF.
Participate in the preparation and formation of a procurement plan for the year and post the procurement plan on the official website. 3.5 Make changes to the organization's procurement plan and post information about these changes on the official website www.zakupki.gov.ru in a timely manner. 3.6 Participate in meetings of the procurement commission. 3.7 Prepare: purchase notices; procurement documentation for posting on the official website and electronic trading platform; protocols drawn up during the procurement. 3.8 Post procurement information in a timely manner (including a procurement notice, procurement documentation, a draft contract, changes to such a notice and such documentation, clarifications of such documentation, protocols drawn up during the procurement) on the official website in accordance with Part 1 of Art. 5 art.
Job Responsibilities of a Public Procurement Lawyer
Federal Law "On the Procurement of Goods, Works, Services by Certain Types of Legal Entities" No. 223-FZ dated July 18, 2018. 3.9 Carry out, if necessary, the purchase of goods, works and services at specialized electronic platforms. 3.10 Purchasing in electronic form in accordance with the List of goods, works, services established by the Government of the Russian Federation (Resolution No. 616 dated June 21, 2018). 3.11 Check information about procurement participants in the register of unscrupulous suppliers on the official website. 3.12 Enter information about the procurement participant who evaded the conclusion of the contract, about the supplier (executor, contractor) with whom the contract was terminated due to a material breach of the contract, in the register of unscrupulous suppliers.
Sample Job Description for a Public Procurement Lawyer
In his activities, an economist - a specialist in public procurement is guided by: the legislation of the Russian Federation, orders and orders CEO, the Charter of the Company, the internal labor regulations, this job description, as well as other internal regulations. A person who has a higher professional (economic) education without presenting requirements for work experience or a secondary professional (economic) education and at least 3 years of work experience in the position of a technician of category I for at least 3 years or other positions filled by specialists with secondary vocational education for at least 5 years.
Purchasing Economist Job Description
An economist - a specialist in public procurement should know: - legislative and regulatory legal acts, methodological materials for planning, accounting and analyzing the activities of an enterprise; - federal law of July 21, 2005 Job description of a procurement specialist reference book. Therefore, I propose to think about how to call it so that they are satisfied.
JOB INSTRUCTIONS for the Chief Specialist in organizing and conducting procurement 1. GENERAL PROVISIONS 1.1. This job description was developed in accordance with the provisions of the Labor Code of the Russian Federation, Federal Law of April 5, 2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs" and other regulatory legal acts.
1.2.
Job Responsibilities of a Procurement Lawyer
Receive from the heads of structural divisions, specialists information and documents necessary to fulfill their official duties. 4.4. Involve specialists from all structural divisions of the organization to solve the duties assigned to him. 4.5. Require the management of the organization to assist in the performance of their duties and rights. 5
RESPONSIBILITIES The Procurement Economist is responsible for: 5.1. For non-performance (improper performance) of their official duties provided for by this job description, to the extent determined by the current labor legislation of the Russian Federation. 5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
Job Responsibilities of a Procurement Counsel
- Staff Legal Counsel with contract manager duties at the school
- Staff Legal Counsel with contract manager duties at the school
JOB DUTIES of the employees of the Legal Department Examines the practice of concluding and executing contracts in order to develop appropriate proposals to eliminate the identified shortcomings. higher professional education and work experience in the specialty for at least 10 years. 2. Lead Counsel Drafts or participates in the drafting of complex legal documents. Participates in the preparation of responses to incoming legal documents.
Job Description Procurement Legal Adviser
The procedure for consideration of applications, evaluation and comparison of applications for participation in the auction, recognition of the auction as invalid; - Criteria for evaluating applications for participation in the auction, comparative analysis methods for evaluating applications for participation in the auction; - Efficiency of placing orders for state and municipal needs; - The structure and features of state and municipal contracts; - Specifics of placing orders for state and municipal needs; - Features of placement of state and municipal orders for the supply of goods; - Features of placing state and municipal orders for the provision of services; - Features of placing state and municipal orders for different kinds works; Job responsibilities: - Places an order for the supply of goods (performance of work, provision of services) to meet the needs of the Federal State unitary enterprise «.
The position of a purchasing specialist involves the purchase of goods and materials from manufacturers according to favorable conditions and prices. Such a manager is required for trading and industrial production. Since this profession appeared not so long ago, find a good specialist It's hard enough.
Organizations that include the need for a specialist vacancy in the staff give preference to experienced experts. They quickly start working with new technologies, delve into information system and easily adapt to market changes.
The profession of a procurement specialist provides for the personal qualities of an employee, for example, the ability to negotiate, logistics, experience in trading enterprises, etc.
Regulations (223-F3)
Regulation of the work of procurement employees is carried out with the help of legislative acts. The main ones are Federal laws (44-F3, directly on the purchase of goods 223-F3), the Tax Code, the Labor Code, as well as government regulations and documentation within the enterprise.
To provide an employee with legal protection, Law 223-F3 defines the regulated objectives, the legal basis for procurement, the monitoring of compliance with the rules and liability for offenses.
In the appendix to Law 223-F3, professional standards that determine the qualifications of employees. Later, the Labor Code was amended so that any employer is obliged to apply such standards in practice when hiring an employee.
Purpose and structure
Job description definitely should be prepared according to business record keeping standards. It is considered to protect the rights and obligations for the employee of the enterprise. Upon hiring a procurement specialist, a contract is drawn up between him and the employer. contract with mailing to the job description. Therefore, the more correctly and competently the instruction is drawn up, the more protected the specialist.
Document header usually indicates the name of the organization, the data of the head, coordinates the text below. The document is certified in writing by the signature of the directors and the seal of the enterprise.
Section "On General Provisions" determines the requirements for the candidate, as well as a list of regulatory documents for review. The section specifies the quantity staff units and ratio to staffing. The rules for acceptance and dismissal are indicated.
Section "Rights and obligations" determined by its meaning. The instructions indicate clear and specific rights and obligations of the employee who goes to work. The more detailed they are defined, the better the workflow will proceed.
The next section explains to the future employee the amount of carrying responsibility for illegal actions at the enterprise that go beyond the competence.
The final section is an indication that the instruction is drawn up in accordance with the standards of Federal law.
Requirements for candidates
When applying for the position of a procurement specialist, the employer makes a number of requirements for candidates:
Also put forward certain requirements for the passage of training in this specificity.
Familiarization procedure
First of all, the employee is familiar with official duties at the conclusion labor agreement with an employer. Confirmation is a directly signed job description, which indicates the date, signature, position and surname of the employee.
Also, an examination is a signature in the register of newly hired workers, a mark with the date and signature on the order for employment, a mark in the journal on the passage of briefings.
Accordingly, the instructions must be carefully prepared And claim certain rights and obligations from a purchasing officer. If necessary, for example, with expanded production, the manager needs to distinguish between the positions and responsibilities of the procurement specialist and the organization's supply manager.
Working conditions
When determining working conditions, the employer is primarily guided by professional standards. Purchasing staff specific conditions are determined by being in room conditions, dusty warehouses and outdoors under various weather conditions. Basic knowledge should be focused on numbers, calculations, formulas, table charts.
The working conditions are recognized as creative, as the procurement specialist conducts planning, analysis, and design of the work. This profession requires original thinking.
Sample document
Typical structure of instructions for a purchasing manager:
General provisions
The Purchasing Manager of commercial products is included in the category of specialists.Specialist must know:
Job Responsibilities
Responsibility
Labor functions
Working conditions
- The specialist mode is indicated by the internal regulations of the organization.
- If an industrial need arises, a specialist can be sent on a business trip.
- Business Law
- tenders, contract system in the field of procurement
- Should the contract service according to 44 FZ deal with the separation of contracts in 1C?
- Contract service according to 44 fz
- All legal services in Moscow Filing a complaint with the Federal Antimonopoly Service and a refutation of an unreasonable rejection of an application Moscow from 4000 rubles.
- organizational and administrative functions (leadership);
- or administrative and economic (disposition of property).
- introduction new position V staffing organizations;
- development of a job description for CU ( Note: As a rule, the job description consists of several sections - general provisions, job duties, rights and responsibilities);
- issuing an order to appoint an official responsible for procurement (i.e. a contract manager).
- Procurement Specialist;
- Leading Specialist;
- contract worker;
- Purchasing consultant;
- Deputy head of department;
- Head of department;
- Contract manager;
- Advisor;
- Supervisor.
- Senior Purchasing Specialist;
- Procurement expert;
- Deputy head/director (department, department, organization);
- Head/director (department, department, organization);
- contract manager;
- Head of contract service.
To work as a sales specialist, you must have education, work experience and logical thinking. When applying for a job, it is necessary to take into account all the available factors of production and nuances documentation. Before signing the agreement and instructions the structure should be studied carefully. so that labor disputes do not arise later.
This video describes the possible areas of responsibility of purchasing managers.
Procurement Specialist
Procurement specialist job description sample
A sample job description is drawn up taking into account the professional standard Procurement Specialist
1. General Provisions
1.1. A person with a secondary vocational education, additional professional education under a professional development program and a professional retraining program in the field of procurement is accepted for the position of a procurement specialist.
1.2. The Purchasing Specialist should know:
1) the requirements of the legislation of the Russian Federation and regulatory legal acts regulating activities in the field of procurement;
2) the basics of civil, budgetary, land, labor and administrative legislation in terms of application to procurement;
3) fundamentals of antimonopoly legislation;
4) basics accounting in terms of application to procurement;
5) features of pricing in the market (by directions);
6) methods for determining and justifying the initial maximum contract prices;
7) features of the preparation of procurement documentation;
8) the basics of informatics in terms of application to procurement;
9) ethics of business communication and rules of negotiation;
10) labor discipline;
11) Internal labor regulations;
12) labor protection requirements and rules fire safety;
13) ……… (other documents, materials, etc.)
1.3. The Purchasing Specialist must be able to:
1) use computing and other auxiliary equipment, means of communication and communication;
2) create and maintain an information database;
3) produce documents, form, archive, send documents and information;
4) summarize the information received, prices for goods, works, services, process it statistically and formulate analytical conclusions;
5) justify the initial (maximum) purchase price;
6) describe the object of procurement;
7) develop procurement documentation;
8) analyze received applications;
9) evaluate the results and sum up the results of the procurement procedure;
10) form and coordinate the minutes of meetings of the procurement commissions based on the decisions taken by the members of the procurement commission;
11) work in a unified information system;
12) check necessary documentation to conclude contracts;
13) carry out the procedure for signing a contract with suppliers (contractors, performers);
14) interact with the procurement commissions and provide technical support for the activities of the procurement commissions;
15) draw up and draw up a report containing information on the performance of the contract, on compliance with the intermediate and final deadlines for the performance of the contract, on improper performance of the contract (indicating committed violations) or non-performance of the contract and on the sanctions that have been applied in connection with the violation of the terms of the contract or its non-performance, change or termination of the contract in the course of its execution, change of the contract or termination of the contract;
16) organize payment/refunds;
17) organize the payment of sums of money under a bank guarantee in the stipulated cases;
18) ……… (other skills and abilities)
1.4. The Procurement Specialist is guided by:
1) Federal Law of 05.04.2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs", Federal Law of 18.07.2011 N 223-FZ "On the procurement of goods, works, services Certain Types of Legal Entities”, Federal Law No. 53-FZ of 02.12.1994 “On Procurement and Supply of Agricultural Products, Raw Materials and Food for State Needs”;
2) ……… (name of constituent document)
3) Regulations on ……… (name of the structural unit)
4) this job description;
5) ……… (names of local regulations governing
labor functions by position)
1.5. The Procurement Specialist reports directly to ……… (title of the position of the head)
1.6. ……… (other general provisions)
2. Labor functions
2.1. Providing procurement for state, municipal and corporate needs:
1) preliminary collection of data on needs, prices for goods, works, services;
2) preparation of procurement documentation;
3) processing the results of the purchase and conclusion of the contract.
2.2. ……… (other functions)
3. Job responsibilities
3.1. The Purchasing Specialist has the following responsibilities:
3.1.1. As part of the labor function specified in subparagraph 1 of paragraph 2.1 of this job description:
1) carries out processing and analysis of information on prices for goods, works, services;
2) prepares and sends invitations to determine suppliers (contractors, performers) in various ways;
3) processes, generates and stores data, information, documents, including those received from suppliers (contractors, performers).
3.1.2. As part of the labor function specified in subparagraph 2 of paragraph 2.1 of this job description:
- the initial (maximum) purchase price;
— description of the procurement object;
- requirements for the procurement participant;
- the procedure for evaluating participants;
2) draws up procurement documentation;
3) carries out the preparation and public placement of a notice of procurement, procurement documentation, draft contracts;
4) checks the necessary documentation for the procurement procedure;
5) provides organizational and technical support for the activities of procurement commissions;
6) monitors suppliers (contractors, performers) and customers in the field of procurement.
3.1.3. As part of the labor function specified in subparagraph 3 of paragraph 2.1 of this job description:
1) collects and analyzes received applications;
2) provides organizational and technical support for the activities of procurement commissions;
3) performs the processing of applications, verification of bank guarantees, evaluation of results and sums up the results of the procurement procedure;
4) prepares the minutes of the meetings of the procurement commissions on the basis of decisions made by the members of the procurement commission;
5) carries out public placement of the obtained results;
7) checks the necessary documentation for the conclusion of contracts;
8) conducts procedures for signing a contract with suppliers (contractors, performers);
9) carries out public placement of reports, information on non-fulfillment of the contract, on sanctions, on changes or termination of the contract, with the exception of information constituting a state secret;
10) prepares a document on acceptance of the results of a separate stage of contract execution;
– payment for the delivered goods, work performed (its results), services rendered, as well as individual stages of contract execution;
— implementation of payment of sums of money under a bank guarantee in the stipulated cases;
— return of funds deposited as security for the execution of orders or security for the execution of contracts.
3.1.4. As part of the performance of his labor functions, he performs the instructions of his immediate supervisor.
3.1.5. ……… (other duties)
3.2. In the performance of his duties, the procurement specialist must comply with the following ethical standards:
1) respect the confidentiality of information;
2) observe the ethics of business communication;
3) borrow active position in the fight against professional dishonesty;
4) not to disclose the materials of working studies;
5) not create conflict situations in the workplace;
6) not to take actions that discredit the profession and reputation of colleagues;
7) to prevent slander and dissemination of information discrediting other organizations and colleagues.
3.3. ……… (other job descriptions)
The Purchasing Specialist has the right to:
4.1. Participate in the discussion of draft decisions of the organization's management, in meetings on their preparation and implementation.
4.2. Ask the immediate supervisor for clarifications and clarifications on these instructions, issued assignments.
4.3. Request, on behalf of the immediate supervisor, and receive from other employees of the organization the necessary information, documents necessary for the execution of the assignment.
4.4. Get acquainted with the draft decisions of the management regarding the function performed by him, with documents defining his rights and obligations in his position, criteria for assessing the quality of the performance of his labor functions.
4.5. Submit proposals on the organization of labor within the framework of their labor functions for consideration by their immediate supervisor.
4.6. Participate in the discussion of issues related to the duties performed.
4.7. ……… (other rights)
5. Responsibility
5.1. The Purchasing Specialist is responsible for:
- for improper performance or non-performance of their official duties provided for by this job description - in the manner established by the current labor legislation of the Russian Federation, legislation in the field of procurement;
- for offenses and crimes committed in the course of their labor activity, - in the manner prescribed by the current administrative and criminal legislation of the Russian Federation;
- for causing damage to the organization - in the manner prescribed by the current labor legislation of the Russian Federation.
5.2. ……… (other liability provisions)
6. Final provisions
6.1. This job description has been developed on the basis of professional standard"Specialist in the field of procurement", approved by the Order of the Ministry of Labor and social protection of the Russian Federation dated 10.09.2015 N 625n, taking into account ……… (details of the organization’s local regulations)
6.2. Familiarization of the employee with this job description is carried out upon employment (before signing the employment contract).
The fact that the employee is familiarized with this job description is confirmed by ……… (signature on the familiarization sheet, which is an integral part of this instruction (in the journal of familiarization with job descriptions); in a copy of the job description kept by the employer; otherwise)
6.3. ……… (other final provisions).
Legal Aid Center
Job description of the legal adviser of the procurement department for 44 fz
Resume tender specialist-lawyer in the field of procurement No. 223, No. 44-FZ Pravoved.RU 348 lawyers are online now
Good afternoon I am looking for the job responsibilities of a contract service lawyer (fz-44). Can you help? Thank you. Minimize Victoria Dymova Support Officer Pravoved.ru Similar questions have already been discussed, try looking here:
Lawyers Answers (4)
As part of the labor function specified in subparagraph 2 of paragraph 2.1 of this job description: 1) forms: - the initial (maximum) purchase price; - description of the procurement object; - requirements for the procurement participant; - the procedure for evaluating participants; - draft contract; 2) draws up procurement documentation; 3) carries out the preparation and public placement of a notice of procurement, procurement documentation, draft contracts; 4) checks the necessary documentation for the procurement procedure; 5) provides organizational and technical support for the activities of procurement commissions; 6) monitors suppliers (contractors, performers) and customers in the field of procurement. 3.1.3.
How is a legal advisor's job description written?
In the personnel department, this is the approval of personnel documentation, the preparation of LNA projects, in the sales department - the preparation tender documentation(bids), verification of the actions of the organizers of the auction for compliance with the law "On the contract system ..." dated 05.04.2013 No. 44-FZ, appealing if necessary, in the procurement department - development of a LNA on procurement, etc., checking the integrity of counterparties. An analysis of the duties of a legal adviser is of particular importance for determining his status as an official under the Code of Administrative Offenses of the Russian Federation.
Is the legal adviser an official of the organization under the Code of Administrative Offenses of the Russian Federation Based on Art. 2.4 of the Code of Administrative Offenses of the Russian Federation, the category of officials may include persons engaged in:
Instructions for a contract service lawyer (fz-44)
Before drawing up instructions, study the regulations When solving issues related to public procurement and the conclusion of government contracts, you need to be guided by the following documents: - The Labor Code of the Russian Federation; - GOST R 6.30-2003 (contains the basic requirements for the content and design of the job description); - The Budget Code of the Russian Federation (in terms of spending budgetary appropriations for the purchase of goods, works or services for state (municipal) needs, as well as fulfilling the conditions of state (municipal) procurement and maintaining a procurement register); - Code of the Russian Federation on Administrative Offenses (establishes a system of penalties imposed on a specialist who violates the rules of procurement management); - Federal Law of July 21, 2005. This person acquires the appropriate rights and is responsible for the proper performance of the duties assigned to him.
We draw up a job description for a public procurement specialist
This person acquires the relevant rights and is responsible for the improper performance of the duties assigned to him. 6. RESPONSIBILITIES OF THE LEGAL ADVISER the possibility of further participation of these organizations in the auction, as well as to study it3. Request the necessary tender (auction) documentation from customers, study their requirements.
Contract manager according to 44-FZ: functions, duties, responsibility, professional standard + sample job description
Hello dear colleague! As you know, in order to make purchases under the contract system (44-FZ), the Customer must appoint a contract manager or create a contract service. The decision to choose between the creation of a contract service or the appointment of a contract manager depends on the size of the total annual purchase volume of the Customer. In this article, we will talk in detail about the contract manager, determine what requirements he must meet, as well as what functions and duties he must perform. This article will be useful to representatives of Customers, as well as specialists job seekers contract manager. ( Note: this article was updated on 01/03/2018).
1. Who is a contract manager?
Contract manager- the official responsible for the implementation of the procurement or several procurements, including the execution of each contract.
A contract manager is appointed when the total annual volume of purchases (abbreviated as SPO) of the Client does not exceed 100 million rubles and the Customer does not have a contract service (part 2 of article 38 of 44-FZ).
One Customer may simultaneously have several contract managers responsible for certain sectors of procurement activities. So, for example, one contract manager can be engaged in the purchase of construction and repair work, the second purchase of food, the third purchase of equipment, etc. This position is reflected in paragraph 2 of the letter of the Ministry of Economic Development of Russia dated September 30, 2014 No. D28i-1889.
You can buy the contract manager book here.
2. Contract service or contract manager?
Customers whose cumulative annual purchases >100 million rubles, create contract services(At the same time, the creation of a special structural unit is not mandatory). In the event that the total annual volume of purchases of the Customer
Important point! According to part 3 of article 38 of 44-FZ, the contract service operates in accordance with the regulation (regulation) developed and approved on the basis of the model regulation (regulation) approved by the federal body executive power on the regulation of the contract system in the field of procurement. Article 38 44-FZ does not provide obligations of the Customer to develop and approve the regulations for the contract manager.
4. Contract manager requirements for the position
According to part 6 of article 38 of 44-FZ, the contract manager must have a higher education or additional professional education in the field of procurement.
According to part 23 of article 112 of 44-FZ, until January 1, 2017, a contract manager may be a person who has a professional education or additional professional education in the field of placing orders for the supply of goods, performance of work, provision of services for state and municipal needs (i.e. .training according to 94-FZ).
5. Contract manager under 44-FZ: job description
The Customer has 3 possible options for appointing a contract manager:
Option number 1- Hire a new employee for the position of contract manager with the conclusion of an employment contract. Or you can hire an employee for a different position, but with similar duties and powers;
Option number 2- Transfer a full-time employee to the position of a contract manager (or similar position) with the conclusion of an agreement on changing the terms of the employment contract;
Option number 3- Agree with a full-time employee on the possibility of combining positions in accordance with the rules of Article 60.2 of the Labor Code of the Russian Federation (at the same time, in accordance with Article 151 of the Labor Code of the Russian Federation, an additional payment is made to the employee, and appropriate changes are made to his job description).
The sequence of actions of the Customer when assigning a CG should be as follows:
Job description of a contract manager (download sample) (doc, 41 Kb).
Order on the appointment of a contract manager (download sample) (doc, 32 Kb).
6. Responsibility of the contract manager under 44-FZ: fines
According to part 5 of article 38 of 44-FZ, the contract manager is liable within the limits of his powers. In the job description of the CG, the duties and responsibilities for their failure to be fulfilled must be spelled out without fail.
The contract manager is responsible for labor law(Article 232 of the Labor Code of the Russian Federation) for failure to perform or improper performance of official duties provided for by the job description, and causing material damage employer.
Also, the CU bears administrative, criminal and civil liability for offenses committed in the course of its activities. Contract managers who have committed administrative offenses, provided for by Articles 7.29-7.32 of the Code of Administrative Offenses of the Russian Federation, Part 7, Part 7.1 of Article 19.5 of the Code of Administrative Offenses of the Russian Federation, Article 19.7.2 of the Code of Administrative Offenses of the Russian Federation, bear administrative responsibility as officials.
You can learn more about the responsibility of officials and legal entities for violation of 44-FZ, as well as the amounts of fines for these violations, here.
Also, part 2 of article 12 of 44-FZ establishes that the officials of the Customers are personally responsible for compliance with the requirements established by the legislation of the Russian Federation on the contract system in the field of procurement.
Persons guilty of violating the legislation of the Russian Federation and other regulatory legal acts on the contract system in the field of procurement bear disciplinary, civil, administrative, criminal liability in accordance with the legislation of the Russian Federation (part 1 of article 107 44-FZ).
7. Contract manager: training and professional standard
According to part 1 of article 9 of 44-FZ, the contract system in the field of procurement provides for the implementation of the activities of the Customer, a specialized organization and a control body in the field of procurement on professional basis with the involvement of qualified specialists with theoretical knowledge and skills in the field of procurement.
Customers, specialized organizations should take measures to maintain and improve the level of qualification and vocational education officials involved in the field of procurement, including through advanced training or professional retraining in the field of procurement in accordance with the legislation of the Russian Federation (part 2 of article 9 of 44-FZ).
As I said earlier, until January 1, 2017, a contract manager can be a person who has professional education or additional professional education in the field of placing orders for the supply of goods, performance of work, provision of services for state and municipal needs (part 23 of article 112 of 44-FZ).
By order of the Ministry of Education and Science of Russia dated July 1, 2013 No. 499 “On approval of the Procedure for organizing and implementing educational activities for additional professional programs” it was established that the minimum allowable period for mastering advanced training programs cannot be less than 16 hours, and the term for mastering professional retraining programs is less than 250 hours .
Professional training of contract managers is carried out in a specialized educational institution (higher and secondary specialized). Training can take place both in full-time and in absentia. Refresher courses can also be taken there. As a rule, such programs include both theoretical and practical classes.
Currently gaining popularity distance courses advanced training. In modern conditions, when an employee does not have the opportunity to break away from work, distance courses are the most optimal solution. A person will need free time, a computer and Internet access.
Since July 1, 2016, the provisions of Article 195.3 of the Labor Code of the Russian Federation on the procedure for the application of professional standards by employers have been in force. The order of the Ministry of Labor of Russia dated September 10, 2015 No. 625n approved the professional standard "Purchasing Specialist". And by order of the Ministry of Labor of Russia dated September 10, 2015 No. 626n, a professional standard was approved "Purchasing Expert".
In addition, a connection has been established between these standards and the CEN (Unified qualification guide positions of managers, specialists and other employees) and OKPDTR (All-Russian classifier of professions for workers, positions of employees and wage categories).
The professional standard "Specialist in the field of procurement" (qualification level from 5 to 8) was developed for a group of positions:
The professional standard "Expert in the field of procurement" (qualification level from 6 to 8) was developed for a group of positions:
In line with professional standards specialist in the field of procurement must have:
- www.hh.ru (HeadHunter);
- www.avito.ru (Avito).
- www.superjob.ru (SuperJob);
- www.rabota.ru (Rabota);
- www.job.ru (Job);
- participation in the consideration of cases on appealing the results of determining suppliers (contractors, performers) and preparing materials for the performance of claim work;
- organization, if necessary, at the stage of procurement planning, consultations with suppliers (contractors, performers) and participation in such consultations in order to determine the status competitive environment in the relevant markets for goods, works, services, determining the best technologies and other solutions to meet state and municipal needs;
- other powers provided for by 44-FZ.
In addition, you can go to the websites of administrations or the websites of state (municipal) customers, where sometimes there are announcements about the search for procurement specialists.
Sometimes such announcements are posted on specialized public procurement forums or in thematic groups and communities on social networks.
Go through all these resources, I am sure that you will be able to find a suitable vacancy for yourself.
This concludes my article. I hope that the above material was useful to you. I wish you good luck and see you in the next editions.
Controls the timeliness of submission of references, calculations, explanations and other materials for preparing responses to claims. 3.9. Prepares, together with other departments, proposals for changing existing or canceling orders that have become invalid and other regulations issued by the college. 3.10. Conducts work on systematic accounting and storage of existing legislative acts, makes notes on their cancellation, changes and additions, prepares reference documentation based on the use of modern information technologies and computing tools. 3.11. Prepares opinions on legal matters arising in the activities of the technical school, draft regulations received for review, and also develops proposals for improving the activities of the technical school. 3.12.
Purchasing manager job description
This job description was developed on the basis of the Professional Standard "Specialist in the field of procurement", approved by Order of the Ministry of Labor and Social Protection of the Russian Federation dated September 10, 2015 N 625n, taking into account ... ... ... (details of the organization's local regulations) 6.2. Familiarization of the employee with this job description is carried out upon employment (before signing the employment contract). The fact of familiarization of the employee with this job description is confirmed by ……… (signature in the familiarization sheet, which is an integral part of this instruction (in the journal of familiarization with job descriptions); in a copy of the job description kept by the employer; otherwise) 6.3.
Job description
Federal Law of the Russian Federation of April 5, 2013 N44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs"; - regulatory legal documents, methodological and regulatory materials on the legal activities of the technical school; - legislative acts regulating the production, economic and financial activities of the technical school; - the procedure for keeping records and compiling reports on the economic and financial activities of the organization; - the procedure for concluding and formalizing business contracts, collective agreements, tariff agreements; - the order of systematization, accounting and maintenance of legal documentation using modern information technologies; - fundamentals of economics, organization of labor and management; - means of computer technology, communications and communications; - internal labor regulations; - Rules and norms of labor protection.
Purchasing Specialist Job
Contract manager: training and professional standard According to part 1 of article 9 of 44-FZ, the contract system in the field of procurement provides for the implementation of the activities of the Customer, a specialized organization and a control body in the field of procurement on a professional basis with the involvement of qualified specialists with theoretical knowledge and skills in the field of procurement . Customers, specialized organizations must take measures to maintain and improve the level of qualifications and professional education of officials involved in the field of procurement, including through advanced training or professional retraining in the field of procurement in accordance with the legislation of the Russian Federation (part 2 of article 9 44 -FZ).
Job description of a contract manager according to fz-44
The Procurement Specialist is held liable: - for improper performance or non-performance of his/her job duties stipulated by this job description - in the manner prescribed by the current labor legislation of the Russian Federation, legislation in the field of procurement; - for offenses and crimes committed in the course of their work, in the manner prescribed by the current administrative and criminal legislation of the Russian Federation; - for causing damage to the organization - in the manner prescribed by the current labor legislation of the Russian Federation. 5.2. ……… (other liability provisions) 6. Final provisions 6.1.
Contract service according to 44-FZ
You can hardly find two organizations where purchasing managers carry out the same set of activities and works. IN large companies involved in trade, the functionality of a purchasing manager is often divided into a number of other positions - brand managers, line managers. In small companies or enterprises where the area of procurement is not the main one, these positions can be combined into one.
A detailed list of the functions and powers of the contract service (contract manager) is contained in Section II of the standard provision (regulation) approved by Order of the Ministry of Economic Development of Russia dated October 29, 2013 No. 631.
Job description of a lawyer in the procurement department for 44 ap sample
So, for example, one contract manager can be engaged in the purchase of construction and repair work, the second purchase of food, the third purchase of equipment, etc. This position is reflected in paragraph 2 of the letter of the Ministry of Economic Development of Russia dated September 30, 2014 No. D28i-1889. You can buy the contract manager book here.
2. Contract service or contract manager? Customers with a total annual volume of purchases of 100 million rubles create contract services (in this case, the creation of a special structural unit is not mandatory).
Job description of a lawyer of the procurement department according to 44 fz sample
It must be used when compiling a job description for an employee whose activities are related to the implementation, control and management of procurement to meet state, municipal and corporate needs. Thus, when the activity of an enterprise is related to legally regulated procurement, an appropriate job description for a procurement manager should be drawn up: a sample of it can be found in all legal reference systems. The description of labor duties here cannot contradict the mandatory actions specified in Law No. 44-FZ and No. 223-FZ.
For improper performance or non-performance of their official duties provided for by this job description - to the extent determined by the current labor legislation of the Russian Federation. 5.2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation. 5.3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation. 5.4.
What should the job description of a procurement specialist contain: sample documents
IN Lately the vacancy of a procurement specialist began to flicker more and more on job search sites. However, not every applicant correctly understands what work in this position is like, and what the procurement officer must know.
We will talk today about what provisions are contained in the job description of a procurement specialist, and how to draw it up correctly.
How to compose: general provisions
The position of a procurement specialist is also called a procurement manager and is relatively “young” in the labor market. The essence of the work of this specialist is to provide the enterprise necessary goods or raw materials.
The text of the standard job description begins with the section " General provisions"and includes the basic requirements for an employee in the position of a supplier:
In addition, the general provisions of the instruction contain the main personnel points: how a specialist is appointed to a position and dismissed from it, to whom he directly reports, what place he occupies in the structure of the organizational and staffing table of the enterprise, who will replace him during his absence, etc.
Job responsibilities: what a procurement specialist is entitled to and his responsibility
The section of the job description "Responsibilities" defines:
Practical Responsibilities this specialist are extensive, since there are several labor functions assigned to it. The main one is the preliminary collection of information about the needs, prices for goods, works and services. This includes duties such as:
Equally important is the preparation of procurement documentation for participation in tenders. To carry out this function, the procurement specialist is responsible for:
Separately, it is worth highlighting the analysis of the results of the purchase and the signing of the contract. At this stage, the employee must:
The rights of a procurement specialist are not specific. The instructions must contain the inalienable rights of the employee involved in management:
- discuss draft decisions of the company's management and participate in meetings on this matter;
- clarify with the immediate supervisor the essence of these instructions;
- fulfilling the instructions of the head, request from colleagues the information and documents necessary for work;
- get acquainted with the draft decisions of the management directly related to the function performed by him and offer the management to improve the organization of their work;
- has the right to make any proposals for consideration by the head, relating to his activities.
- implementation of the procurement plan for each month and its provision;
- compliance with internal regulations and compliance with discipline standards;
- making transactions within its competence, signing contracts;
- compliance with fire safety requirements, safety regulations;
- fulfillment of all instructions of the management and the instructions, instructions, orders, and other acts issued by it.
- administrative responsibility for the disclosure of corporate secrets, which the enterprise refers to as such in special documents (is the property of the organization);
- financial liability according to the rules civil law for causing damage to the property of the enterprise or its business reputation;
- disciplinary liability for neglect of their official duties, enshrined in the job description and current legislative acts of the Russian Federation.
A separate section should prescribe the scope of responsibility of a specialist. Typically, the employee is responsible for:
For non-compliance with these provisions, legal measures should be imposed on the employee:
job description templates
The job description of a procurement specialist is a rather important document that an employee signs on the first day of his work, along with an employment contract, an application for admission, and other papers. The instruction defines a specific list of duties of a specialist, his rights and responsibilities.
The activity of this employee is mainly determined by federal law No. 44, which spells out the main areas of work:
- planning the procurement of various goods and services;
- identifying and working with suppliers;
- support of the procurement process at all stages;
- constant monitoring of prices for goods and services;
- verification of procurement results, preparation of relevant documentation.
Expert opinion
Chadova Svetlana
In fact, their areas of activity and real job tasks overlap to a large extent. This is the search for a supplier, analysis of prices and other delivery conditions, documentary support of the entire process, control over deadlines, etc. Therefore, the employer has the right to independently draw a line between these two specialists. Moreover, if there are both in the state, it is necessary to draw up 2 job descriptions, in which the duties of each employee are clearly fixed.
Why instructions are needed
Practice shows that this document should not be treated as a formal obligation. Compiling a job description for a purchasing manager should be given Special attention because it is in the interests of both parties:
- The employee clearly knows his duties, requirements for knowledge and skills, as well as the degree of his responsibility in case of making the wrong decisions. This list of responsibilities and other information cannot be placed in employment contract, so the instruction is drawn up.
- The employer clearly formulates his requirements for a specialist, on the basis of which he can objectively evaluate his work, propose or demand appropriate adjustments.
Expert opinion
Chadova Svetlana
Leading Human Resources Specialist, lawyer consultant on labor law, site expert
Thus, the job description of a procurement specialist not only describes professional duties specialist, but also gives the company the right to demand their implementation and the right to apply liability in the event of appropriate situations.
Sample and rules for compiling instructions
The document must contain several mandatory sections - these are the requirements for the professional knowledge and skills of a specialist, his work tasks, detailed description job duties (in the form of a list), as well as the responsibility of the employee.
Expert opinion
Chadova Svetlana
Leading Human Resources Specialist, lawyer consultant on labor law, site expert
Requirements for knowledge and skills
The section can be placed at the beginning of the job description - for example, in the "General Provisions" or highlighted as a separate paragraph. At the beginning of the document, you need to leave a place for the director’s visa “I approve”, give the full name of the position of the specialist, determine the person replacing him in the event of the absence of the main employee due to illness, vacation, business trip and other reasons.
know:
- fundamentals of legislation - civil, administrative, budgetary, antimonopoly and other branches of law;
- features of accounting in the evaluation of purchases;
- market pricing, price tracking methodology;
- all types of basic documents, the rules for their preparation, the risks of the parties (delivery contracts, sales contracts, etc.);
- classification, main characteristics, range of product groups that the organization needs to purchase;
- procurement principles/rules;
- features of documentary support of this process;
- labor regulations and other features of work in a particular company.
The Purchasing Specialist must be able to:
- select suppliers based on specified criteria;
- track pricing, own the methodology for determining and justifying the initial prices of the contract;
- draw up procurement and other documentation, check it;
- conduct commercial negotiations, make proposals;
- own a computer at the level of a confident user (office programs and programs used in the field of procurement);
- develop information bases, enter information into them, process information, correct it if necessary;
- analyze and select applications;
- evaluate the purchases made on the basis of approved criteria, adjust further actions if necessary;
- organize payment or refund in cash, bank transfer, be able to interact with banking organizations.
The specialist must be guided in work:
- the legislation of the Russian Federation (primarily No. 44-FZ and other laws);
- job description;
- employment contract;
- company's internal regulations.
Separately, you can write labor functions of a specialist, which essentially coincide with his duties, but are formulated in a generalized form, for example:
- Analysis of data on the needs of the organization, as well as on the prices of goods / services.
- Purchasing from different suppliers to meet the needs of the company.
- Preparation of documentation for the implementation of the procurement procedure.
- Procurement, preparation of all related documentation.
- Processing of results.
- Fulfillment of individual instructions of the head within the agreed responsibilities.
Separately, you can specify the rights of the employee. He has the right to act on behalf of the organization and represent its interests before counterparties, state and municipal authorities. The specialist has the right to correct his work, make independent decisions within the framework of his authority, and also make proposals for improving the organization of activities in the prescribed manner.
Specialist Responsibility
Responsibility is established primarily for insufficiently high-quality performance or evasion from the performance of one's duties. In this case, dismissal on the appropriate basis is applied. Also, liability arises for causing damage to the company, for non-compliance with labor discipline.
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