Head of economic department
I. General provisions
1.6. During the period of temporary absence of the Head of the economic department, his duties are assigned to ___________________________.
II. Functional responsibilities
Head of economic department:
2.1. provides economic maintenance and proper condition in accordance with the rules and norms of industrial sanitation and fire protection of buildings and premises in which the Company's divisions are located, as well as control over the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.);
2.2. takes part in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air ducts and other structures), drawing up estimates of household expenses;
2.4. provides the subdivisions of the Company with furniture, household equipment, means of mechanization of engineering and managerial work, monitors their safety and timely repairs;
2.5. organizes the design required documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides them structural units, as well as keeping records of their spending and compiling established reporting;
2.6. controls the rational use of materials and funds allocated for economic purposes;
2.7. organizes the reception, registration and necessary services for delegations and persons arriving on business trips, supervises the work on landscaping, landscaping and cleaning of the territory, festive decoration of the facades of buildings, checkpoints;
2.8. organizes economic services for meetings, conferences, seminars and other events;
2.9. carries out work on the organization of time records, rational nutrition of employees during lunch breaks, scheduling vacations and working hours.
2.10. ensures the implementation of fire-fighting measures and the maintenance of fire equipment in good condition;
2.11. takes measures to introduce means of communication, computer and organizational equipment;
2.12. manages the employees of the department.
III. Rights
The head of the economic department has the right to:
3.1. give instructions to subordinate employees and services, tasks on a range of issues included in his functional duties;
3.2. control the fulfillment of tasks and work, the timely execution of individual instructions and tasks by subordinate services and employees;
3.3. request and receive necessary materials and documents related to the activities of the Head of the economic department;
3.4. enter into relationships with departments of third-party institutions and organizations to resolve operational issues of production activities that are within the competence of the Head of the economic department;
3.5. represent the interests of the Company in third-party organizations and institutions in resolving issues related to the competence of the Head of the Economic Department.
IV. Responsibility
The head of the economic department is responsible for:
4.1. results and efficiency of production activities of the department;
4.2. failure to ensure the fulfillment of their functional duties, as well as for the results of the work of the economic department;
4.3. false information about the state of the department;
4.4. non-fulfillment of orders, instructions and instructions of the director of the Company;
4.5. failure to take measures to suppress the identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the Company, its employees;
4.6. failure to ensure compliance with labor and performance discipline by employees of the department.
V. Working conditions
5.1. The mode of operation of the Head of the economic department is determined in accordance with the Internal Labor Regulations established in the Company.
5.2. In connection with the production need, the Head of the economic department can travel to business trips(including local importance).
5.3. To resolve operational issues to ensure the production activities of the department, the head of the economic department may be provided with official vehicles.
VI. Scale of activities and impact of decisions
6.1. The exclusive area of activity of the Head of the Economic Department is to meet the economic needs of the Company, determined functional responsibilities Head of the economic department.
6.2. To ensure his activities, the head of the economic department is given the right to sign organizational and administrative documents on issues that are part of his functional duties.
VII. Other provisions
This job description has been developed and approved on the basis of an employment contract and in accordance with the provisions Labor Code Russian Federation and other normative acts regulating labor relations in the Russian Federation.
Familiarized with the instructions:
_________________/___________________/
We bring to your attention typical example job description of the head of the economic department, sample 2019/2020. should include the following sections: general position, duties of the head of the economic department, rights of the head of the economic department, responsibility of the head of the economic department.
Job description of the head of the economic department belongs to the section Industry-wide qualification characteristics of the positions of employees employed at enterprises, institutions and organizations".
The following items should be reflected in the job description of the head of the economic department:
Responsibilities of the head of the economic department
1) Job responsibilities. Provides maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise, institutions, organizations are located, as well as monitoring the health of equipment (elevators, lighting, heating, ventilation systems, etc.) . Participates in the development of plans for current and overhauls fixed assets (buildings, water supply systems, air ducts and other structures), drawing up estimates of household expenses. Organizes the repair of premises, monitors the quality of the repair work. Provides subdivisions of the enterprise, institutions, organizations with furniture, household equipment, mechanization of engineering and managerial work, monitors their safety and timely repairs. Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides structural units with them, as well as keeping records of their spending and compiling established reports. Controls the rational use of materials and funds allocated for economic purposes. Organizes the reception, registration and necessary services for delegations and persons arriving on business trips. Supervises works on landscaping, landscaping and cleaning of the territory, festive decoration of facades of buildings, walkways. Organizes economic services for meetings, conferences, seminars and other events. Performs work on the organization of timekeeping, rational nutrition of employees during lunch breaks, scheduling vacations and working hours. Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition. Takes measures to introduce means of communication, computer and organizational technology. Manages department employees.
The head of the economic department should know
2) Head of the economic department in the performance of his official duties must know: resolutions, orders, orders, other governing and regulatory documents of higher authorities relating to administrative and economic services; the structure of the enterprise, institution, organization and prospects for its development; the procedure for maintaining time records; means of communication, computer and organizational equipment; the procedure and terms for reporting; means of mechanization of manual labor; the procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services; fundamentals of economics, labor organization, production and management; labor legislation; internal labor regulations; labor protection rules and regulations.
Requirements for the qualification of the head of the economic department
3) Qualification requirements. Higher professional education and work experience in the specialty for at least 2 years or secondary vocational education and work experience in the specialty for at least 5 years.
1. General Provisions
1. The head of the economic department belongs to the category of managers.
2. A person with a higher professional education and work experience in the specialty of at least 2 years or a secondary vocational education and work experience in the specialty of at least 5 years is accepted for the position of the head of the economic department.
3. The head of the economic department is hired and dismissed by the director of the organization.
4. The head of the economic department must know:
- resolutions, orders, orders, other governing and regulatory documents of higher authorities related to administrative and economic services;
- the structure of the enterprise, institution, organization and prospects for its development;
- the procedure for maintaining time records;
- means of communication, computer and organizational equipment;
- the procedure and terms for reporting;
- means of mechanization of manual labor;
- the procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services;
- fundamentals of economics, labor organization, production and management;
- labor legislation;
- internal labor regulations;
- rules and norms of labor protection, safety measures, industrial sanitation and fire protection.
5. In his activities, the head of the economic department is guided by:
- the legislation of the Russian Federation,
- Charter of the organization,
- orders and orders of the director of the organization,
- this job description,
- The internal labor regulations of the organization.
6. The head of the economic department reports directly to the director of the organization.
7. During the absence of the head of the economic department (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the appropriate rights, duties and is responsible for the performance of the duties assigned to him.
2. Job responsibilities of the head of the economic department
Head of economic department:
1. Provides maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise, institutions, organizations are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating systems, ventilation, etc. .).
2. Takes part in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air ducts and other structures), drawing up estimates of household expenses.
3. Organizes the repair of premises, monitors the quality of the repair work.
4. Provides subdivisions of the enterprise, institution, organization with furniture, household equipment, means of mechanization of engineering and managerial work, monitors their safety and timely repairs.
5. Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides structural units with them, as well as keeping records of their spending and compiling established reports.
6. Controls the rational use of materials and funds allocated for economic purposes.
7. Organizes the reception, registration and necessary services for delegations and persons arriving on business trips.
8. Supervises the work on improvement, gardening and cleaning of the territory, festive decoration of the facades of buildings, checkpoints.
9. Organizes economic services for meetings, conferences, seminars and other events.
10. Performs work on the organization of timekeeping, rational nutrition of employees during lunch breaks, scheduling vacations and working hours.
11. Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition.
12. Takes measures to introduce means of communication, computer and organizational technology.
13. Supervises the employees of the department.
14. Complies with the Internal Labor Regulations and other local regulations of the organization.
15. Complies with internal rules and regulations of labor protection, safety, industrial sanitation and fire protection.
16. Ensures cleanliness and order in his workplace.
17. Performs within employment contract orders of employees to whom he is subordinate in accordance with this instruction.
3. Rights of the head of the economic department
The head of the economic department has the right to:
1. Submit proposals for consideration by the director of the organization:
- to improve the work related to the provisions of this responsibilities,
- on the encouragement of distinguished workers subordinate to him,
- on bringing to material and disciplinary responsibility of employees subordinate to him who violated production and labor discipline.
2. Request from structural divisions and employees of the organization the information necessary for him to perform his duties.
3. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.
4. Get acquainted with the draft decisions of the organization's management regarding its activities.
5. Require the management of the organization to provide assistance, including the provision of organizational and technical conditions and the execution of established documents necessary for the performance of official duties.
6. Other rights established by the current labor law.
4. Responsibility of the head of the economic department
The head of the economic department is responsible in the following cases:
1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by the labor legislation of the Russian Federation.
2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage organizations - within the limits established by the current labor and civil legislation of the Russian Federation.
Job description of the head of the economic department - sample 2019/2020. The duties of the head of the economic department, the rights of the head of the economic department, the responsibility of the head of the economic department.
1.1. The head of the AHO belongs to the category of leaders.
1.2. Qualification requirements:
Higher professional education and work experience in the specialty for at least 2 years or secondary vocational education and work experience in the specialty for at least 5 years.
1.3. The head of the AHO must know:
- resolutions, orders, orders, other governing and regulatory documents of higher authorities related to administrative and economic services;
- the structure of the enterprise and the prospects for its development;
- the procedure for maintaining time records;
- means of communication, computer and organizational equipment;
- the procedure and timing of reporting;
- means of mechanization of manual labor;
- the procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services;
- fundamentals of economics, labor organization, production and management;
- labor legislation;
- internal labor regulations;
- Rules and norms of labor protection.
1.4. Appointment to the position of head of the AHO and dismissal from office are made by order of the general director.
1.5. The Head of the AHO reports directly to the General Director.
1.6. To ensure his activities, the head of the ACS is given the right to sign organizational and administrative documents of the Company on issues that are part of his functional duties.
1.5. During the absence of the head of the ACS (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the appropriate rights and is responsible for the improper performance of the duties assigned to him.
2. Job responsibilities
Head of AHO:
2.1. Provides maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the company's divisions are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.).
2.2. Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air ducts and other structures), the preparation of estimates of household expenses.
2.3. Organizes the repair of premises, monitors the quality of the repair work.
2.4. Provides subdivisions of the enterprise with means of mechanization of engineering and managerial work, monitors their safety and timely repairs.
2.5. Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of the necessary household materials, equipment and inventory, provides structural units with them, as well as keeping records of their spending and compiling established reports.
2.6. Controls the rational use of materials and funds allocated for economic purposes.
2.7. Supervises works on landscaping, landscaping and cleaning of the territory, festive decoration of facades of buildings, walkways.
2.8. Organizes economic services for meetings, conferences, seminars and other events.
2.9. Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition.
2.10. Takes measures to introduce means of communication, computer and organizational technology.
2.11. Supervises the employees of AHO.
3. Rights
The head of the AHO has the right to:
3.1. Request and receive from the structural units information, reference and other materials necessary to fulfill the duties stipulated by this Job Description.
3.2. Take measures upon detection of disciplinary violations of subordinate employees and report these violations to the head of the enterprise in order to bring the perpetrators to justice.
3.3. In agreement with the head of the enterprise, involve experts and specialists in the field of administrative and economic activities for consultations, preparation of conclusions, recommendations and proposals.
3.4. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.
3.5. Submit proposals for the management to improve the work related to the responsibilities provided for in this Instruction.
3.6. Require the management of the enterprise to ensure the organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
4. Responsibility
The head of the AHO is responsible for:
4.1. For improper performance or non-performance of their official duties provided for by this Job Description, within the limits established by the current labor legislation of the Russian Federation.
4.2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
4.3. For causing material damage to the enterprise - within the limits established by the current labor and civil legislation of the Russian Federation.
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The collection includes job descriptions compiled in accordance with the qualifications contained in Qualification Handbook positions of managers, specialists and other employees, approved by the Decree of the Ministry of Labor of Russia of August 21, 1998 No. 37, as well as in accordance with other regulations according to tariff and qualification characteristics (requirements). |
Administrative and economic departments are present in all organizations that include more than a hundred employees. Heads of departments are responsible for the condition of the premises that the company has. They maintain cleanliness, safety, monitor the timely repair work. The functions of these employees at different enterprises have their own characteristics - they are regulated by the job description of the head of the AHO.
Sample job description for the head of the AHO
General provisions
1.1. This document governs the following aspects activities of the head of the administrative and economic department: job duties and tasks, working conditions, rights and responsibilities.
1.2. Appointment to the position of the head of the ACS is carried out by issuing an appropriate order by the management of the enterprise and is regulated by the labor legislation of Russia.
1.3. The immediate supervisor of the head of the AHO is the head of the enterprise.
1.4. If the head of the administrative and economic department is absent from his post, his tasks are taken over by an employee who has the necessary amount of knowledge and experience for a full replacement. Deputy appointed to workplace in accordance with the internal regulations of the enterprise.
1.5. The following requirements are imposed on the applicant applying for the position of head of the ACS: the presence of higher vocational education and work experience in this position for at least two years / the presence of secondary vocational education and work experience of at least five years.
1.6. The head of the AHO needs knowledge in the following areas:
- company structure and potential ways of its development;
- rules for conducting time records at the enterprise;
- rules and deadlines for sending reports;
- means of communication and technology with computing and organizational functions;
- regulatory documentation that comes from superiors and affects aspects of the administrative and economic side of the company's work;
- methods of mechanization of manual labor;
- procedures for the purchase of equipment, inventory and office supplies;
- the basics of the labor schedule adopted in the organization;
- safety standards (sanitary at work, fire safety, labor protection);
- rules for compiling reporting documentation for services;
- basic principles of economic science, organization of labor and management in production;
- Russian labor legislation.
Job Responsibilities
2.1. The list of duties of the head of the AHO includes:
- taking part in the creation of plans related to the organization of current and capital repairs of the main fund (it includes buildings, water supply systems, air ducts, etc.), preparation of cost estimates for household needs;
- creating conditions for the implementation of repair work in the premises of the enterprise and monitoring the quality of repairs at all stages;
- supplying the organizational unit with furniture, household equipment, devices for the mechanization of engineering work, bearing responsibility for the safety of these objects and carrying out their repair if necessary;
- participation in filling out the documentation required for the execution of contracts for the provision of services, storage of office supplies, household materials and inventory, the supply of these items to all departments of the organization, as well as accounting for their use and filling out reporting documents. Controlling the expedient use of materials that are sent for economic tasks;
- organization of reception, registration and servicing of persons who arrive at the organization as part of a business trip;
- carrying out measures to organize economic services for conferences, meetings and other public events;
- management of works aimed at the improvement of territories (landscaping, cleaning, solemn decoration of facades, walkways, etc.);
- creating conditions for carrying out compliance activities fire safety and maintenance of fire equipment in working condition;
- facilitating the introduction of new means of communication and computing devices;
- management of employees of the assigned department.
Rights
3.1. The rights and powers of the head of the administrative and economic department include:
- transfer to subordinate employees of instructions or tasks that cover issues that are within the competence of the head of the ACS;
- control over the timely execution of relevant assignments and tasks addressed to the controlled service departments and employees of the organization;
- sending requests for necessary materials that are related to the tasks performed by the head of the economic department;
- interaction with departments of third-party enterprises to solve operational problems on issues production work;
- protection of the interests of the organization in third-party institutions in the process of solving problems affecting the competence of the head of the economic department.
Responsibility
4.1. The area of responsibility of the head of the administrative and economic department includes:
- low productivity of the unit's production work;
- incorrect fulfillment (or refusal to fulfill) by the head of the ACS of his direct obligations, as well as failure to comply with instructions by subordinate employees of the department;
- provision of deliberately distorted information regarding the state of the work of the unit;
- refusal to execute orders and instructions coming from the management of the enterprise;
- failure to take measures aimed at preventing violations of basic safety and fire regulations that create a direct threat to the company and its employees;
- ignoring labor and executive disciplinary principles by employees of the unit, which is controlled by the head of the economic department.
Working conditions
5.1. The work schedule of the head of the AHO is developed based on the labor regulations that apply to this organization.
5.2. The head of the AHO goes on business trips if there is a production need.
5.3. When fulfilling operational instructions to maintain the production activities of the unit, the management of the enterprise may allocate a service vehicle.
FILES
Drafting the job description of the head of the AHO
The job description does not have a universal format. Organizations draw up this document taking into account the peculiarities of the internal regulations. Writing a briefing is usually entrusted to a personnel officer or HR specialist. The tasks of the heads of the administrative and economic department at different enterprises can differ significantly from each other (with the general similarity of the functions performed).
The job description contains four paragraphs that highlight the main aspects professional activity employee:
- general provisions;
- official duties;
- rights;
- responsibility.
Reference! Enterprises are authorized to include additional sections in this list if they allow a clearer definition of the scope of tasks of the head of the AHO.
Distribution and approval of the document
The number of job descriptions is determined by the number of employees holding this position. If the enterprise involves hiring several heads of the AHO, then the instruction is issued to each employee. In order for this document to become legally binding, it must be signed. Signatures are left by the following persons:
- the head of the administrative and economic department to whom this instruction is intended;
- an employee responsible for familiarizing the head of the ACS with the instructions;
- enterprise management.
The structure of the job description
The legal force of the instruction is emphasized by the approval by the head of the organization. It is located in the upper right part of the document and contains the following data:
- the position held by the superior;
- company name;
- decoded signature.
Important! In the center of the line on the first sheet of the instruction, its name is written.
First part
The opening instructions "General Provisions" describe the category of employees to which the head of the AHO belongs. The category depends on the unit of the administrative and economic department in which the employee enters. The following options are distinguished:
- social and domestic;
- material and resource;
- planning and settlement.
The first section is devoted to subordination issues. He indicates the persons to whom the head of the AHO is obliged to obey and the persons who are subordinate to him.
Reference! The names of specific people are not called - only positions are indicated.
The order or order is indicated on the basis of which the head of the AHO was hired. Then the requirements of the organization for the applicant are listed. They touch on the following important points:
- education;
- experience;
- skills.
For the head of the AHO, the requirements have two alternatives - an employee can have both higher and secondary education. However, secondary education should be compensated by long work experience. Otherwise, the employee will not be allowed to perform his functions.
The conclusion of the first section contains an exhaustive list of normative documents. The head of the AHO should be familiar with all these sources. These include:
- labor legislation of the Russian Federation;
- company's internal regulations;
- labor protection and fire safety standards.
Second part
The section "Responsibilities" gives the head of the AHO a detailed description of the functions that are entrusted to him. This segment of the job description is one of the most important. The coherence of work in the enterprise depends on the clarity of its prescribing. Various organizations assign different responsibilities to the heads of the AHO. The content of this paragraph depends on the internal regulations of a particular organization.
IN large companies heads of AHO by level vocational training divided into three levels:
- technicians, carpenters, electricians, plumbers;
- leading specialists, chief engineers, administrators;
- heads and deputies of the enterprise, technical directors.
The third part
The chapter "Rights" describes the terms of reference that the head of the AHO is vested with to carry out his work activities. The rights that an employee has are divided into several categories:
- the right to alert superiors about the presence of malfunctions and the need for assistance to solve a number of problems;
- about interaction with other structural divisions of the company, if required by the performance of production tasks;
- the right to manage subordinate employees - the distribution of holidays, the imposition of punishments, permission to leave the workplace.
Reference! The list of powers of the head of the AHO is determined by the place that he occupies in the structure of a particular organization.
Fourth section
The section "Responsibility" lists those actions for which the head of the AHO may be punished. Punishment has a different form and is determined by the severity of the offense. They can be a reprimand, deprivation of a bonus, or even dismissal.
A detailed and clear description of liability saves the company from possible problems in court. For example, if the head of the AHO is financially responsible, this item must be reflected in the job description.
Reference! When describing the area of responsibility of the employee, the instruction should be based on the labor legislation of the Russian Federation (which is indicated in the document itself).
Fifth part
The conditions of work describe all the features that accompany this position. Such conditions may include frequent business trips, moving to another city, working at night, and other details that are not included in the previous sections.
At the end of the job description, the data of the head of the AHO are indicated:
- Business name;
- passport data;
- employee's signature;
- date of familiarization with the instruction.
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head of the economic department, organization (.doc, 63KB)
I. General provisions
- The head of the economic department belongs to the category of managers.
- A person who has
- Appointment to the position of the head of the economic department and dismissal from it is carried out by order of the director of the enterprise.
- The head of the economic department should know
- In the absence of the head of the economic department (illness, vacation, business trip, etc.), his duties are performed by a deputy (in the absence of such, a person appointed in the prescribed manner), who is responsible for their proper performance.
II. Job Responsibilities
- Participates in the development of plans for current and major repairs of the organization's fixed assets (buildings, water supply systems, air ducts, and other structures), and the preparation of estimates of household expenses.
- Provides subdivisions of the enterprise with furniture, household equipment, means of mechanization of engineering and managerial work, monitors their safety and timely repairs.
- Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides structural divisions of the enterprise with them, as well as keeping records of their spending and compiling established reports.
- Supervises works on landscaping, landscaping and cleaning of the territory, festive decoration of building facades, walkways, etc.
- Organizes housekeeping services for meetings, conferences, seminars and other events.
- Carries out work on the organization of timesheets, scheduling vacations and the daily routine, ensuring the rational organization of meals for employees during lunch breaks.
- Takes measures to introduce means of labor mechanization.
- Manages department employees.
III. Rights
- Submit proposals to the director of the enterprise and heads of structural divisions to improve the economic services of the enterprise and its divisions.
- Liaise with the heads of all departments of the enterprise on the issues of economic services.
- Sign and endorse documents within their competence.
- Submit for consideration by the director of the enterprise representations on the appointment, transfer and dismissal of employees subordinate to him; proposals for their promotion or for the imposition of penalties on them.
- Require the director of the enterprise and heads of departments to assist in the performance of their duties.
- Inform the heads of the departments of the enterprise about the shortcomings in the work of the departments they lead (overspending of materials and funds, damage to equipment and inventory) and demand their elimination.
IV. Responsibility
- For improper performance or non-performance of their official duties provided for by this job description - to the extent determined by the current labor legislation of the Russian Federation.
- For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
- For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.
EKSD.
Head of economic department
Job Responsibilities
- Provides maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise, institutions, organizations are located, as well as monitoring the health of equipment (elevators, lighting, heating, ventilation systems, etc.) .
- Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air ducts and other structures), the preparation of estimates of household expenses.
- Organizes the repair of premises, monitors the quality of the repair work.
- Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides structural units with them, as well as keeping records of their spending and compiling established reports.
Job description of the head of the economic department, organization
- Controls the rational use of materials and funds allocated for economic purposes.
- Organizes the reception, registration and necessary services for delegations and persons arriving on business trips.
- Supervises works on landscaping, landscaping and cleaning of the territory, festive decoration of facades of buildings, walkways.
- Organizes economic services for meetings, conferences, seminars and other events.
- Performs work on the organization of timekeeping, rational nutrition of employees during lunch breaks, scheduling vacations and working hours.
- Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition.
- Takes measures to introduce means of communication, computer and organizational technology.
- Manages department employees.
Must know:
- resolutions, orders, orders, other governing and regulatory documents of higher authorities related to administrative and economic services;
- the structure of the enterprise, institution, organization and prospects for its development;
- the procedure for maintaining time records;
- means of communication, computer and organizational equipment;
- the procedure and terms for reporting;
- means of mechanization of manual labor;
- the procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services;
- fundamentals of economics, labor organization, production and management;
- labor legislation;
- internal labor regulations;
- labor protection rules and regulations.
Qualification Requirements
- Higher professional education and work experience in the specialty for at least 2 years or secondary vocational education and work experience in the specialty for at least 5 years.
Regulations
Regulations on the economic department
Open in Word format
I. General provisions
1. The economic department* is an independent structural subdivision of the enterprise.
*Administrative and economic department.
2. The department is created and liquidated by the order of the director of the enterprise.
3. The department reports directly to the director of the enterprise*.
*Commercial director.
4. The department is headed by a chief appointed to the position by order of the director of the enterprise.
5. The head of the economic department has _______ deputy(s).
head of the business department.
7. Deputy (s) and heads of structural units (bureaus, sectors, etc.) as part of the economic department, other employees of the department are appointed to positions and dismissed by order of the director of the enterprise on the proposal of the head of the economic department.
8. In its activities, the department is guided by:
8.1. The company's charter.
8.2. By this provision
II. Structure
1. The structure and staffing of the department are approved by the director of the enterprise based on the conditions and characteristics of the enterprise's activities on the proposal of the head of the economic department and in agreement with ____________________ (HR department; organization and remuneration department)
2. The economic department includes structural subdivisions (groups, sectors, bureaus, sections, etc.) according to the scheme below.
3. Regulations on subdivisions of the economic department (bureau, sectors, groups, etc.) are approved by the head of the economic department, and the distribution of duties between employees of the departments is made
III. Tasks
1. Economic, logistical and social services for the enterprise and its divisions.
3. Creation of conditions for work and rest of employees of enterprises.
IV. Functions
2. Monitoring the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.).
3. Formation of current and long-term plans reconstruction, overhaul and current repairs of buildings, premises of the enterprise, water supply systems, air ducts and other structures.
4. Carrying out repairs of buildings, premises.
5. Control over the quality of repair work.
6. Acceptance of completed repairs.
7. Participation in the development of plans to create an interior in the buildings and premises of the enterprise in accordance with the requirements of modern design.
8. Landscaping, landscaping and cleaning of the territory, festive decoration of building facades, walkways, etc.
9. Drawing up cost estimates for the maintenance of buildings and premises of the enterprise, the adjacent territory.
10. Registration of documents necessary for the conclusion of contracts for the purchase of equipment, office equipment, furniture, household goods, organization of their delivery, acceptance and accounting.
11. Provision of structural subdivisions with office supplies, equipment, office equipment, furniture, household goods, keeping records of their spending and drawing up established reports.
12. Ensuring the safety of furniture, household equipment, mechanization of engineering and managerial work, taking measures to restore and repair them in cases of death or damage.
13. Paperwork for Maintenance and repair of office equipment and equipment.
Logistics of meetings, conferences, seminars and other events.
15. Providing transport services for the administration of the enterprise.
16. Organization of reception, registration and necessary services for persons arriving on business trips.
17. Creation necessary conditions for the work of employees of the enterprise, with the provision of their
18. Ensuring rational catering for employees during lunch breaks.
19. Drawing up plans for the provision of sports and recreation, cultural and educational and other necessary services and their material support.
20. Drawing up calculations for the economic, social, and material and technical services of the enterprise.
21. Ensuring the rational use of allocated financial resources.
V. Rights
1. The economic department has the right:
1.1. Give instructions to the structural subdivisions of the enterprise on ensuring the safety of inventory, furniture, office equipment, etc., compliance with fire safety norms and rules, as well as carry out operational and technical control and actual verification of the implementation of these instructions.
1.2. Require production, marketing and transport departments of the enterprise to comply with the rules of warehousing and storage material assets in their assigned territories.
1.3. Require and receive from all structural divisions of the enterprise reports on the consumption of stationery and paper.
1.4. Independently conduct correspondence on issues of economic and social support for the activities of the enterprise.
1.5. Represent in the prescribed manner on behalf of the enterprise on issues within the competence of the department in relations with state and municipal authorities, as well as other enterprises, organizations, institutions, including architectural and repair organizations.
Based on the results of inspections of the condition of furniture, inventory, office equipment, make proposals to the management of the enterprise on bringing the officials of the enterprise to material and disciplinary liability.
2. The head of the economic department has the right:
2.1. Make proposals to the personnel department and the management of the enterprise on the movement of employees of the department, their encouragement for successful work, as well as proposals to impose penalties on employees who violate labor discipline.
VI. Relationships (service relations)
To perform functions and exercise rights, the economic department interacts:
1. With all structural divisions of the enterprise on the following issues:
1.1. Receiving:
- applications for equipment, office equipment, furniture, household goods, stationery, etc.
— applications for economic and social services for employees;
- reports on the expenditure of stationery, paper, etc.;
- explanations about the causes of damage to furniture, inventory, office equipment;
1.2. Provisions:
- plans for current and major repairs of premises occupied by divisions;
— charts technical inspection and maintenance of office equipment by specialists of organizations with which maintenance contracts have been concluded;
2. C finance department and chief accounting department for:
2.1. Receiving:
- norms of expenses for the maintenance of buildings and premises of the enterprise, the adjacent territory;
— clarifications on the accounting of equipment, office equipment, furniture, household goods, stationery;
2.2. Provisions:
- cost estimates for the maintenance of buildings and premises of the enterprise, the adjacent territory;
- settlements for economic, social, and material and technical services of the enterprise;
- reports on the expenditure of funds allocated for economic, social, and material and technical maintenance of the enterprise's divisions;
3. With the personnel department, the department of organization and remuneration on the following issues:
3.1. Receiving:
- information about persons arriving on business trips to the enterprise;
- staff schedule;
3.2. Provisions:
- reports on the reception of persons arriving on business trips;
4. With the legal department on:
4.1. Receiving:
— explanations of the current legislation and the procedure for its application;
– analysis of changes and additions to administrative and civil legislation;
4.2. Provisions:
– draft contracts for the purchase of equipment, office equipment, furniture, household goods for legal examination and sighting;
— applications for the search for the necessary legal documents and for clarification of the current legislation;
VII. Responsibility
1. Responsibility for the proper and timely performance by the department of the functions provided for by this regulation shall be borne by the head of the economic department.
2. The head of the economic department is personally responsible for:
2.1. Organization of the activities of employees to perform the tasks and functions assigned to the department.
2.2. Organization in the department of operational and high-quality preparation of documents, their execution, record keeping in accordance with applicable rules and instructions.
2.3. Timeliness and quality of execution of requests of structural divisions of the enterprise.
2.4. Economic management of affairs, safety of property, observance of financial and budgetary discipline of the enterprise.
2.5. Compliance with employees of the department of labor and production discipline.
3. The responsibility of employees of the economic department is established by their job descriptions.
Job description of the head of the economic department
I. General provisions
1. The head of the economic department belongs to the category of managers.
2. A person who has a higher professional education and work experience in the specialty for at least 2 years or a secondary vocational education and work experience in the specialty for at least 5 years is appointed to the position of the head of the economic department.
3. Appointment to the position of the head of the economic department and dismissal from it is carried out by order of the director of the enterprise.
4. The head of the economic department must know
4.1. Decrees, orders, orders, other governing and regulatory documents of higher authorities related to the administrative and economic services of the enterprise.
4.2. The structure of the enterprise and the prospects for its development.
4.3. The procedure for maintaining time records in the organization.
4.4. Means of communication, computer and organizational technology.
4.5. The procedure and timing of reporting.
4.6. Means of mechanization of manual labor.
4.7. The procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services.
4.8. Fundamentals of economics, labor organization, production and management.
4.9. Labor legislation.
4.10. Internal labor regulations.
4.11. Rules and norms of labor protection, safety measures, industrial sanitation and fire protection.
5. The head of the economic department reports directly
(director of the enterprise; deputy director)
6. In the absence of the head of the economic department (illness, vacation, business trip, etc.), his duties are performed by a deputy (in the absence of such, a person appointed in the prescribed manner), who is responsible for their proper performance.
II. Job Responsibilities
Head of economic department:
Provides maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the company's divisions are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.).
2. Participates in the development of plans for current and major repairs of the organization's fixed assets (buildings, water supply systems, air ducts, and other structures), and the preparation of estimates of household expenses.
3. Organizes the repair of premises, monitors the quality of the repair work.
4. Provides subdivisions of the enterprise with furniture, household equipment, means of mechanization of engineering and managerial work, monitors their safety and timely repairs.
5. Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides them with the structural divisions of the enterprise, as well as keeping records of their spending and compiling established reports.
6. Controls the rational use of materials and funds allocated for economic purposes.
7. Organizes the reception, registration and necessary services for delegations and persons arriving on business trips.
8. Supervises works on landscaping, landscaping and cleaning of the territory, festive decoration of building facades, walkways, etc.
9. Organizes housekeeping services for meetings, conferences, seminars and other events.
10. Carries out work on the organization of time records, drawing up vacation schedules and the working day, ensuring the rational organization of food for employees during lunch breaks.
11. Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition.
12. Takes measures to introduce means of mechanization of labor.
13. Supervises the employees of the department.
The head of the economic department has the right to:
1. Submit proposals for the consideration of the director of the enterprise and heads of structural divisions on improving the economic services of the enterprise and its divisions.
2. To interact with the heads of all departments of the enterprise on issues of economic services.
3. Sign and endorse documents within their competence.
4. Submit to the director of the enterprise submissions on the appointment, transfer and dismissal of employees subordinate to him; proposals for their promotion or for the imposition of penalties on them.
5. Require the director of the enterprise and heads of departments to assist in the performance of their duties.
6. Inform the heads of the departments of the enterprise about the shortcomings in the work of the departments they lead (overspending of materials and funds, damage to equipment and inventory) and demand their elimination.
IV. Responsibility
The head of the economic department is responsible for:
Job description of the head of the economic department
For improper performance or non-performance of their official duties provided for by this job description - to the extent determined by the current labor legislation of the Russian Federation.
2. For offenses committed in the course of carrying out their activities - within the limits determined by the current administrative, criminal and civil legislation of the Russian Federation.
3. For causing material damage - within the limits determined by the current labor and civil legislation of the Russian Federation.
Acquainted with this job description: Date. Signature.
2018 © job descriptions
Job description of the head of the AHO
1. General Provisions
1.1. The head of the AHO belongs to the category of leaders.
1.2. Qualification requirements:
Higher professional education and work experience in the specialty for at least 2 years or secondary vocational education and work experience in the specialty for at least 5 years.
1.3. The head of the AHO must know:
- resolutions, orders, orders, other governing and regulatory documents of higher authorities related to administrative and economic services;
- the structure of the enterprise and the prospects for its development;
- the procedure for maintaining time records;
- means of communication, computer and organizational equipment;
- the procedure and timing of reporting;
— means of mechanization of manual labor;
– the procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services;
— fundamentals of economics, labor organization, production and management;
— labor legislation;
- internal labor regulations;
- Rules and norms of labor protection.
1.4. Appointment to the position of head of the AHO and dismissal from office are made by order of the general director.
1.5. The Head of the AHO reports directly to the General Director.
1.6. To ensure his activities, the head of the ACS is given the right to sign organizational and administrative documents of the Company on issues that are part of his functional duties.
1.5. During the absence of the head of the ACS (business trip, vacation, illness, etc.), his duties are performed by a person appointed in the prescribed manner. This person acquires the appropriate rights and is responsible for the improper performance of the duties assigned to him.
2. Job responsibilities
Head of AHO:
2.1. Provides maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the company's divisions are located, as well as monitoring the serviceability of equipment (elevators, lighting, heating, ventilation systems, etc.).
2.4. Provides subdivisions of the enterprise with means of mechanization of engineering and managerial work, monitors their safety and timely repairs.
2.5. Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of the necessary household materials, equipment and inventory, provides structural units with them, as well as keeping records of their spending and compiling established reports.
2.7. Supervises works on landscaping, landscaping and cleaning of the territory, festive decoration of facades of buildings, walkways.
2.9. Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition.
2.10. Takes measures to introduce means of communication, computer and organizational technology.
2.11. Supervises the employees of AHO.
3. Rights
The head of the AHO has the right to:
3.1. Request and receive from the structural units information, reference and other materials necessary to fulfill the duties stipulated by this Job Description.
3.2. Take measures upon detection of disciplinary violations of subordinate employees and report these violations to the head of the enterprise in order to bring the perpetrators to justice.
3.3. In agreement with the head of the enterprise, involve experts and specialists in the field of administrative and economic activities for consultations, preparation of conclusions, recommendations and proposals.
3.4. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.
3.5. Submit proposals for the management to improve the work related to the responsibilities provided for in this Instruction.
3.6. Require the management of the enterprise to ensure the organizational and technical conditions and execution of the established documents necessary for the performance of official duties.
4. Responsibility
The head of the AHO is responsible for:
4.1. For improper performance or non-performance of their official duties provided for by this Job Description, within the limits established by the current labor legislation of the Russian Federation.
4.2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.
4.3. For causing material damage to the enterprise - within the limits established by the current labor and civil legislation of the Russian Federation.
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Collection of job descriptions
The collection includes job descriptions compiled in accordance with the qualification characteristics contained in the Qualification Directory for the positions of managers, specialists and other employees, approved by the Decree of the Ministry of Labor of Russia dated August 21, 1998 No. 37, as well as in accordance with other regulations on tariff and qualification characteristics (requirements). |
JOB INSTRUCTIONS OF THE HEAD OF THE ECONOMIC DEPARTMENT
1. GENERAL PROVISIONS
1.1. This job description defines the functional duties, rights and responsibilities of the Head of the economic department.
1.2. The head of the economic department is appointed to the position and dismissed from the position in accordance with the procedure established by the current labor legislation by order of the director of the enterprise.
1.3. The head of the economic department reports directly to _____________________________.
1.4. A person with a higher professional education and work experience in the specialty of at least 2 years or a secondary vocational education and work experience in the specialty is appointed to the position of the Head of the economic department.
1.5. The head of the economic department should know:
- resolutions, orders, orders, other governing and regulatory documents of higher authorities related to administrative and economic services; the structure of the enterprise, institution, organization and prospects for its development; the procedure for maintaining time records; means of communication, computer and organizational equipment; the procedure and terms for reporting; means of mechanization of manual labor; the procedure for acquiring equipment, furniture, inventory, stationery and processing payments for services; fundamentals of economics, labor organization, production and management; labor legislation; Internal labor regulations; labor protection rules and regulations.
1.6. During the period of temporary absence of the Head of the economic department, his duties are assigned to ___________________________.
2. FUNCTIONAL RESPONSIBILITIES
Note. The functional responsibilities of the Head of the economic department are determined on the basis and to the extent qualification characteristic by the position of the Head of the economic department and can be supplemented, clarified when preparing the job description, based on specific circumstances.
Head of economic department:
2.1. Provides maintenance and proper condition in accordance with the rules and regulations of industrial sanitation and fire protection of buildings and premises in which the divisions of the enterprise, institutions, organizations are located, as well as monitoring the health of equipment (elevators, lighting, heating, ventilation systems, etc.) .
2.2. Participates in the development of plans for current and major repairs of fixed assets (buildings, water supply systems, air ducts and other structures), the preparation of estimates of household expenses.
2.3. Organizes the repair of premises, monitors the quality of the repair work.
EKSD - Head of the economic department
Provides subdivisions of the enterprise, institutions, organizations with furniture, household equipment, mechanization of engineering and managerial work, monitors their safety and timely repairs.
2.5. Organizes the execution of the necessary documents for the conclusion of contracts for the provision of services, receipt and storage of office supplies, necessary household materials, equipment and inventory, provides structural units with them, as well as keeping records of their spending and compiling established reports.
2.6. Controls the rational use of materials and funds allocated for economic purposes.
2.7. Organizes the reception, registration and necessary services for delegations and persons arriving on business trips. Supervises works on landscaping, landscaping and cleaning of the territory, festive decoration of facades of buildings, walkways.
2.8. Organizes economic services for meetings, conferences, seminars and other events.
2.9. Performs work on the organization of timekeeping, rational nutrition of employees during lunch breaks, scheduling vacations and working hours.
2.10. Ensures the implementation of fire fighting measures and the maintenance of fire equipment in good condition.
2.11. Takes measures to introduce means of communication, computer and organizational technology. Manages department employees.
3. RIGHTS
The head of the economic department has the right to:
3.1. To give instructions to subordinate employees and services, tasks on a range of issues included in his functional duties.
3.2. To control the fulfillment of tasks and work, the timely execution of individual orders and tasks of services and employees subordinate to him.
3.3. Request and receive the necessary materials and documents related to the activities of the Head of the economic department.
3.4. Enter into relationships with departments of third-party institutions and organizations to resolve operational issues of production activities that are within the competence of the Head of the economic department.
3.5. Represent the interests of the enterprise in third-party organizations and institutions in resolving issues related to the competence of the Head of the economic department.
4. RESPONSIBILITY
The head of the economic department is responsible for:
4.1. Results and efficiency of production activities of the department.
4.2. Failure to ensure the fulfillment of their functional duties, as well as for the results of the work of the economic department.
4.3. Inaccurate information about the state of the department.
4.4. Failure to comply with orders, instructions and instructions of the director of the enterprise.
4.5. Failure to take measures to suppress the identified violations of safety regulations, fire safety and other rules that pose a threat to the activities of the enterprise, its employees.
4.6. Failure to ensure compliance with labor and performance discipline by employees of the department.
5. WORKING CONDITIONS
5.1. The mode of operation of the Head of the economic department is determined in accordance with the Internal Labor Regulations established at the enterprise.
5.2. In connection with the production need, the Head of the economic department may go on business trips (including local ones).
5.3. To resolve operational issues to ensure the production activities of the department, the head of the economic department may be provided with official vehicles.
6. SCOPE AND IMPACT OF DECISIONS
6.1. The exclusive area of activity of the Head of the Economic Department is to ensure the economic needs of the enterprise, determined by the functional duties of the Head of the Economic Department.
6.2. To ensure his activities, the head of the economic department is given the right to sign organizational and administrative documents on issues that are part of his functional duties.
Other instructions in the section:
— Job description of the head of the expedition;
- District representative of the information center: job description;
- Job description of the laboratory assistant-operator of the photo laboratory.
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